Non-Informatics Professional Services (NIPS) Business Services / Change Management Class) (Human Resources Support Services Class, Project Management Services Class and Vendor and Client Discussion Session 20, 21 and 26 Jan-09
Introduction • The NIPS procurement tools will be for the provision of Non-Informatics Professional Services (NIPS), both task and solutions based. • They will cover three areas of expertise which are commonly and nationally used within three classes of Non-Informatics professional services. Three Classes of Services covered are: • Human Resources Support Services; • Project Management Services; and • Business Services / Change Management Services. • Services are currently procured through various standing offers, supply arrangements or other contracts, put in place by different PWGSC divisions and client departments. Two tools will be put in place; Standing Offers (SO) and Supply Arrangements (SA) • 2
Objective of this working group session § Improvement of the NIPS tools by receiving feedback by both clients and vendors 3
Supply Arrangement (SA) Process Changes Tier Requirement Process Response Period Managed By Limitation 1 Requirements Minimum of 10 suppliers (from the source list) Suppliers are given Authorized below or equal to must be invited to compete (including three of minimum five (10) Client $1M 4 highest-ranked SA Holders, three of the calendar days* to Departments or Client ’ ’ s choice and 4 random) respond PWGSC 1 Requirements All Tier 1 SA Holders (using MERX) must be Suppliers are given Authorized above $1M but invited minimum twenty (20) Client less than or equal calendar days* to Departments or to $2M respond PWGSC 2 Requirements All Tier 2 SA Holders (using MERX) must be Suppliers are given Requisitions above $2M invited minimum twenty (20) must be sent to calendar days* to PWGSC (AB) respond * Based on a requirement for 1-3 resources. An extra two days should be added for each additional three resources required. * Added time should also be given to solutions based requirements given the complex nature of the requirements. 4
Technical Evaluation Methodology Changes The changes in the mandatory criteria are: § Professional services previous experience provided to Outside Clients and Business Volume in the last 3 years § $750,000 for the SO and the SA tier 1 § $6.0M For the SA tier 2 § Project Experience and Expertise of the Supplier in the last 3 years (Solutions Based only) per class Ÿ successful completion of a five (5) professional services projects for an Outside Entity Ÿ Tier 1- provide five Projects of $50,000 or more each Ÿ Tier 2 - provide five Projects of $300,000 or more each 5
Flexible Grid Changes Changes have been made to the points allocated to each level or expertise in the Flexible grid. Please refer to the Categories document, p.4, 10 and 17 6
Travel and Living (T&L) (1) Proposed Regions Proposed sub-regions (per diems including (per diems not T&L) including T&L) – Halifax Atlantic – Moncton Western – Edmonton – Winnipeg – Calgary – Regina Ontario – Toronto-West of Young – Toronto-East of Young – Toronto-North of 401 – National Capital Region (includes the Quebec side of NCR) Pacific – Victoria – Vancouver Quebec – Montréal – Québec city 7
Travel and Living (T&L) (2) *Travel Status Time will be limited to 50% of the hourly rate calculated by dividing the proposed firm all inclusive per diem divided by 7.5. Time spent by a contracted individual traveling to and from specific pre-authorized work assignments (not commuting) that are more than 100 kilometers from the individual ’ s work location may be billed at 50% of the firm per diem rate. Time for travel which is more or less than a day shall be prorated to reflect actual time for travel in accordance with the following formula: Hours of travel X 50% of firm all-inclusive per diem rate 7.5 hours. The firm all inclusive rates specified are inclusive of overhead expenses such as administrative support, facsimile, courier, photocopying, mail, word processing, other operating costs and any time spent traveling from the specified individual ’ s work location to a specific pre- authorized work assignment that is less than 100 kilometers . Accordingly, separate billing of any items related to the routine cost of doing business or time spent traveling will not be permitted under any resulting contract. 8
Categories of Personnel Human Resources Support The categories will be divided into three distinct Services Class levels of expertise: Level 1, 2 and 3. 1.1 Human Resources Consultant 1.2 Classification and Organizational Design Consultant 1.3 Employment Equity Consultant 1.4 Employee Relation Consultant Business Services/ 1.5 Compensation Consultant Change 1.6 HR information System Consultant Managemement 1.7 Leadership Development Consultant Services Class 1.8 Staffing Consultant 2.1 Business Analyst 1.9 HR Policy Development Consultant 2.2 Business Continuity Consultant 1.10 HR Assistant Consultant 2.3 Business Consultant 2.4 Organization Development Consultant Project Management Services 2.5 Business Process Consultant Class 2.6 Transition Support Consultant 2.7 Needs Analysis and Research Consultant 3.1 Project Administrator 2.8 Business Architect 3.2 Project Manager 2.9 Statistics Specialist 3.3 Project Leader / Executive 2.10 Knowledge Management Consultant 3.4 Project Planner 2.11 Information/Record Management Specialist 3.5 Quality Assurance / Management Specialist 3.6 Risk Management Specialist 3.7 Procurement Specialist 3.8 Financial Specialist 3.9 Project Monitor 9 3.10 Technical Writer
Project Team Information Contacts: Rita Brown – Tel no. 819-956-1230 Josianne Courteau – Tel no. 819-934-0200 Carl Sampson – Tel no. 819-956-1678 Jason Storm – Tel no. 819-956-0334 Project E-mail Account: nips@tpsgc-pwgsc.gc.ca Fax number: 819-997-2229 Project Team Address: Public Works & Government Services Canada Place du Portage, Phase III, 11C1 11 Laurier, Gatineau, Quebec K1A 0S5 10
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