Nick Kofman, Sahil Patel, Heather Jaconi, Alysha Bindra, Marissa - PowerPoint PPT Presentation

Nick Kofman, Sahil Patel, Heather Jaconi, Alysha Bindra, Marissa McCorkel

Meet Our Team Marissa McCorkel Alysha Bindra Sahil Patel Heather Jaconi Nick Kofman Marketing & Technology CEO Business Analyst CFO Communications Analyst & & Manager Coordinator Project Manager

Team Dynamics - GroupMe - Main method of communication outside of class - Convenient and efficient - Asana - Our chosen PM software used throughout the project - Integration with Google Drive - Team Contract - Each week, assignments were divided up and one team member was responsible for submission - Contract stated that members should respond within 24 hours and make it to class, or notify the group of absence - External weekly meetings: Thursday at 6:40

Project Description The purpose of this project is to create a platform for Rutgers University students to reach out to alumni in order to seek advice, guidance and direction regarding the process of obtaining an internship or full-time job. In collaboration with Rutgers University Career Services and the Rutgers University Alumni Association, our objective is to create a website and application where students and alumni can interact and collaborate, utilize aggregated resources and continue to establish the Rutgers Alumni network.

Project Stakeholders Primary Stakeholders Secondary Stakeholders William Pagan - Product Manager Sahil Patel ● ● Rick Hearin - University Career Services Alysha Bindra ● ● Rutgers Students and Alumni Board Nick Kofman ● ● Outsourcing team (Development) Heather Jaconi ● ● Marissa McCorkel ● Main stakeholders due to their involvement Secondary stakeholders due to their work with the project and the level that they are done on the project affected Team working day-to-day on all aspects ● Monthly meetings with all groups to of the platform ● discuss progression of the platform

Deliverables Product Related: Project Management: 1. Website: A website will be put together for RU These included all of the documentation and Alumni. Such information will include a contact reports that were necessary to continue our support page and direct links to install the app (App project including but not limited to: Store/Play Store). Project Charter, Contract ● 2. Application: The RU Alumni database which will include an easy and intuitive UI to utilize for students Stakeholder Registration ● and alumni. To be created in the next stage of RU Gantt Chart ● Alumni Cost Estimate ● 3. Servers: There will be web, database, application, and email servers for work related matters. 4. Cost Estimates/Reports: Spreadsheets and documents which will include the projected costs and reports for each factor of the RU Alumni app.

Work Breakdown Structure

Work Breakdown Structure 2 App Design 3 Marketing 4 Implementation 1 Website Design 4.1 Coordinate 2.1 Mobile User Interface 3.1 Plan 1.1 User Interface 2.1.1 Select Mobile Layout 3.1.1 Product Promotion 4.1.1 Plan Collaboration 1.1.1 Select layout 4.1.2 Follow-up 2.1.2 Design Mobile Graphics 3.1.2 Social Media 1.1.2 Design Graphics Application Design 3.1.3 Workshop 4.2 Test 1.1.3 Approve layout and graphics 4.2.1 Prepare Tests 2.1.3 Documentation 3.1.4 Alumni Lead Generation 1.1.4 Create website prototype 2.1.4 Define User Needs 3.2 Collateral 4.2.2 Conduct Tests 1.2 Content 4.2.3 Prepare and Document Revisions 2.2 Application Architecture 3.2.1 Email Blasts 1.2.1 Define content areas 2.2.1 Platform Specifications 3.2.2 Social Media Promotion 4.3 Implement 1.2.2 Organize content areas 4.3.1 Launch Website 2.2.2 Code Reviews 3.2.3 Advertising 1.2.3 Outline navigation structure 2.2.3 Process Modeling 3.2.4 Website Promotion 4.3.2 Launch Mobile Application 1.3 Development 2.3 Application Development 5 Support 1.3.1 Create pages 2.3.1 Create pages/tabs 5.1 Maintenance 1.3.2 Insert content 2.3.2 Insert Content 5.1.1 Further Development of Site 2.3.3 Alpha/Beta Testing 1.3.3 QA test pages 5.1.2 Software Updates 2.3.4 Conduct Review 5.2 Training 5.2.1 Back and Front End Training 5.2.2 Customer Support 5.3 Feedback 5.3.1 Monitor Suggestions 5.3.2 Implement Changes 5.3.3 Prepare Next Wave of Releases

Gantt Chart

Timeline - Original timeline: - Projected date for project to be completed: 8/16 Began Marketing Start Date Met with Key Connected with UAT Efforts February 2016 Stakeholders Rutgers Alumni Complete Searched For Requirements, Finalized Product Product Launch Website and Back-end Developers Development and Design August 2016 Application Planning Documented Testing

Projected and Initial Budget - Projected budget total: $150,000 - Website Design: $8,000 - App Design: $7,000 - Marketing: $10,000 - Implementation: $2,000 - Support: $15,000 - (+) all of the other subcategories of the WBS

Quality Standards Metrics - Customer Service Standards - Customer Satisfaction Ratings - Provided via the website or mobile application, - 4-out-of-5 Standard E-mail & social media - 3 or less receives User Experience Survey - Customer Satisfaction Standards - User Experience Survey Response Rate - Single Question CSAT Follow-Up Survey - 15% Response Rate from Students & Alumni - Scale of 1-5 - Survey Complaints per Unit - User Experience Survey Standards - # of Complaints on User Experience Survey - Optional survey deployed to users who provided a divided by total # of survey responses score of 3 or less on the CSAT Follow-up Survey

Risks

Risks (continued)

P Prototype r o t o t y p e

Challenges & Strengths It took some time to figure out our As a team, we have all held multiple ● ● team’s individual strengths and different positions as interns so we were weaknesses, how each member worked able to utilize our strengths and talents and getting to know one another to maximize our work and efficiency If a team member was absent, the We found that working as a team, all in ● ● individual had to be caught up or the all, made the project much more task was reassigned to another person manageable to complete on time With multiple members wanting to By utilizing Asana, breaking down each ● ● pursue the role of PM in the future, task and assigning each assignment to taking on other roles for the project was an individual - we were able to make necessary to succeed sure each team member was contributing equally

Summary Our deliverable: we were able to complete the final project in the given timeframe ● Having a strong project manager was key throughout this project ● Asana helped our group effectively and efficiently stay on a specific timeline ● It’s vital to understand that problems may arise during projects that that problem-solving skills ● are necessary The most important part of project management and working with a team is communication ● and accountability

Thank You!