Michigan Food Safety New Local Health Leader Orientation Last Updated November 1, 2018 Tim Slawinski Director Food and Dairy Division
• Michigan Food Safety Programs – MDARD Contacts This – Laws - A Nationally Seamless System – Grants, Contracts and Financing Presentation – Fees and Licensing – Accreditation Covers – Emergency Response – Complaint Coordination – Well / Septic reviews for MDARD facilities. – Required Reporting • Resources from other MDARD Divisions
Michigan Food Safety Programs • FDA - Regulates interstate processed food, provides retail food consultants and dairy consultants. • USDA- Meat inspection. Regulates products with ≥3% meat. FDA, USDA • Lead food safety agency in Michigan. Issues all food and dairy licenses. Directly evaluates produce growers, vending, retail and processing (20,000 establishments). Directly runs dairy safety program. Contracts with FDA to do some FDA evaluations. • Lead on recall and traceback during emergencies. DHHS is lead state agency on human health MDARD during outbreaks. • Automatically delegated food service program, through Michigan Food Law (45,000 establishments). • Includes plan review, licensing recommendations to MDARD, complaints, evaluations, enforcement, temporary food service, illness investigations per Food Law and Public Health Code (PHC). Sets local LHD fees per PHC. Also collects statewide fees set by Food Law.
MDARD Food Safety Consultant is assigned to each LHD Food Safety Consultants: • Standardize trainers • Help with accreditation • Resolve industry conflicts • Consult on any program need • Connect with federal agencies • Serve as the top retail food safety experts in the state.
MDARD Direct Inspection Staff Contact regarding: • Which agency should license and inspect based on predominance. • Complaints regarding MDARD facilities. • Well/Septic reviews. • Emergency issues. Direct Inspection Staff: • Conducts retail, processing, produce safety inspections. • Conducts emergency response, recall and traceback investigations.
Laws - A National Seamless Food Safety System
Laws - A National Seamless Food Safety System • Assures a Michigan Food, Feed or Dairy license allows businesses to meet one standard across the country and often globally. • Restaurants - Menus, construction plans, employee education and standard operating procedures can be the same across the country. • Food and Feed Processors - Allows labeling and product to be accepted across the US and to be easily accepted globally. – MDARD issues export certificates (Certificates of Free Sale). Can eliminate need for a business to get a 3 rd party evaluation and • help meet supplier verification requirement of Food Safety Modernization Act (FSMA). • Allows Michigan milk and dairy products to be shipped across the country and globally. • Necessary for regulatory coordination across local, state and federal agencies.
Laws - LHDs • Mainly enforce Michigan Food Law and currently adopted FDA Food Code. • Food Law link • MDARD Food Safety link
Grants, Contracts & Financing • Typical Food Service Program funding, core services mix: – State $: Averages 28% of budget Each LHD food budget varies in % – Local Fees of each category. By contract, state $ must be spent last. – Local Tax $ • MDARD’s state funding is in MDHHS’s budget. • Each LHD signs a contract with MDHHS annually, approving funding amounts. Each LHD also agrees to be state accredited and meet program standards. – Tracked in DHHS e-grams system, with approval path for MDARD. Changes requested through e-grams, but direct contact with MDARD is also appreciated when food program funding transfers of state $ are requested, so MDARD can be ready to respond in system.
Grants • A food safety program grant for advancing compliance with the FDA Voluntary Retail Program Standards is typically available annually. Grants can vary from $3,000-$20,000. Each LHD is encouraged to enroll in the program standards. MDARD’s consultants can assist LHDs with enrollment. • MDARD occasionally has sub-grants from FDA grants available for LHDs. • MDARD’s Food Safety Education Fund also grants out about $180,000 annually for consumer and industry food safety education each fall. LHDs are encouraged to apply. Individual grants are typically $60k or less.
Fees and Food Licenses • Fees - LHDs collect fees that are set both locally and by the state for each food service license. Once the license is processed, MDARD invoices the LHD for the amount owed to the state. – MDARD recommends each EH Director get regular local agency reports on $ owed to MDARD. • MDARD advises LHDs of any state fee changes by fall of each year (no changes expected until 2023). Each agency then sets local fees and implements new fee schedules by 1/15 of each year. All food licenses expire 4/30 annually, with an extended food service license given for those that apply after 1/15.
Food License Processing START MDARD sends MDARD updates applications and master licensing licenses to LHD database by Mid-March LHD adds local LHD sends license to info. and sends establishment and makes to establishment license recommendation with 4/30 due to MDARD date Establishment returns application and fee to LHD
Accreditation- Food Service • MDARD Food Service Program standards and review schedule can be found at: https://accreditation.localhealth.net/ – The Program Indicators in the MPR Indicator Guide are the criteria by which your Food Program is assessed. – There are two review options described in Annex 11 in the MPR Indicator Guide. Your agency must meet the stated criteria to use option 2, which means an agency will need to decide which option to use, at least 12 months in advance of the review date. – MDARD Food Service Consultants are available to assist with accreditation preparation questions. – Failure to become accredited causes MDARD to start a contract compliance process to correct noted deficiencies.
Food Emergency Response • Response to a food emergency is a collaborative effort among the involved LHDs, MDARD, MDHHS and any involved federal agencies (FDA, USDA). • MDARD uses incident command system (ICS) to manage emergency responses, including foodborne illness outbreaks. • Emergency response materials are located here.
Disaster Response • MDARD has resources for LHDs to use during disaster response here. • Copies of the Emergency Action Plan booklet for staff to hand out in field can be obtained from MDARD.
MDARD Complaint Coordination • LHD: Use FI-238 to provide follow-up information ASAP to MDARD on an FBI investigation and to request MDARD action, such as conducting an environmental assessment at an MDARD evaluated establishment. • Public complaint referral: refer public to 800-292-3939 or MDARD on-line complaint page at: www.michigan.gov/mdardcomplaints
Well / Septic reviews for MDARD facilities. • MDARD requires its food staff to obtain an LHD review of potential well / septic system problems they observe, or if there is a significant increase in water use planned. MDARD form FI-235 is submitted by the establishment representative to the LHD along with any related LHD fee. • LHD completes the requested review and form and provides to establishment representative who then returns copies to MDARD staff.
Required Quarterly Reports • LHDs submit program reports within 30 days after the end of each FY quarter. Survey link sent by MDARD. Contact Hannah Szegedy, (517) 284-5694, SzegedyH@michigan.gov Quarter Due Date Required Information Oct-Dec. January 31 1. # Fixed food eval. done 2. # Mobile and STFU eval. done 3. # Temporary eval. done 4. # Follow-up eval. done 5. Annual # of eval. due (fixed, mobile, STFU) Jan-March March 31 6. # Plans received for review 7. # Plans approved 8. # Complaints investigated 9. # FTE’s Food staff April-June June 30 (non- inspection) 10. # FTE’s Food staff (inspections). July- Sep. October 31 1-10, plus: 11. Evaluation schedule used
Other MDARD Resources 1-800-292-3939 • Animal Industry Division – Reportable Animal Diseases (e.g., TB, CWD, Avian Influenza), traceability (e.g., cattle ID, health papers), and licensure (e.g., animal shelters, livestock markets, Bodies of Dead Animals) • Pesticide and Plant Pest Management Division – Feed safety, IPM in schools and pesticide use, including product registration, business licensing and applicator certification. • Environmental Stewardship Division – Migrant housing inspection and licensing, inter-county drain projects, Right to Farm, urban agriculture, abandoned farm well closure, MAEAP farm environmental verification, farmland preservation, private forest land planning and Lake Erie phosphorus loading reduction.
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