The Henry Samueli School of Engineering UC Irvine NEW GRADUATE STUDENT ORIENTATION 2014
The Henry Samueli School of Engineering UC Irvine Graduate Related Offices Department Graduate Student Affairs Graduate Advisor Associate Dean Graduate Coordinator Director Assistant Director Graduate Division Graduate Dean
The Henry Samueli School of Engineering UC Irvine Graduate Student Affairs Office (GSAO) 5400 Engineering Hall Dr. Lee Swindlehurst (building #308) Associate Dean for Research http://www.eng.uci.edu/grad and Graduate Studies gradengr@uci.edu EECS Professor Monday-Friday 8:30am-12pm; 1-4:30pm Jean Bennett Nadia Ortiz Director Assistant Director nortiz@uci.edu Jean.Bennett@uci.edu Primarily works with BME, Primarily works with EECS ChEMS, CEE, ENE and MMT and MAE students
The Henry Samueli School of Engineering UC Irvine Full-Time Enrollment • 12 units MINIMUM • 16 units MAXIMUM • 17+ units - Email GSAO Counselor Students typically enroll in a combination of: - Graduate, Non-Research Courses (200-289) - Upper-level Undergraduate Courses (100-189) - limited - Individual Research and Seminar Courses - ENGR399 (Unit Filler if a Student is TAing for the quarter)
The Henry Samueli School of Engineering UC Irvine Part-Time Enrollment DEADLINE FOR FALL • 1 unit MINIMUM QUARTER Reduced Fee Part-Time Study Form: • 8 units MAXIMUM Oct. 22nd at 12noon - Only terminal M.S. students are eligible to petition for part-time study. - Ph.D. students are not granted part-time status except on exceptional basis only. Approval is rare. - Part-time study must be renewed annually for domestic students.
The Henry Samueli School of Engineering UC Irvine Enrollment Deadlines ADD/DROP/UNIT CHANGE Deadlines: Friday of Week 2 @ 5:00pm Missed Deadline? – Submit electronic Enrollment Exception through StudentAccess – No guarantee that request will be approved – Automatic $3.00 processing charge for any late add/drop/change
The Henry Samueli School of Engineering UC Irvine Leave of Absence Up to 3 quarters MAXIMUM Student must have ≥ 3.0 GPA Must have completed one quarter of study - International Students may not be eligible for a leave of absence and should check with the International Center. - Students pursuing research outside of California should request In-Absentia instead of LOA. - Through the Intercampus Exchange Program, you may take advantage of unique educational opportunities at another University of California campus.
The Henry Samueli School of Engineering UC Irvine Satisfactory Progress • In order to remain in the PhD or MS program, all students must maintain good academic standing including the following: • GPA – Students must maintain at least a 3.0 cumulative GPA. • Enrollment of Units – Students must maintain continuous registration (at least 12 units) each quarter throughout graduate career, unless part- time status or LOA has been approved. • Grade Reports - All Incomplete (I), Withdrawal (W), or Not Reported (NR) grades should be reviewed and appropriate action taken as needed. • PhD Research Advisor - PhD students must have a research advisor after their first year of their PhD studies. If a student switches advisors (for whatever reason), the student must find another research advisor by the following quarter in order to remain in good academic standing. • Normative Time to Degree – Students must advance to candidacy and complete the degree within the limitations established per program. A student exceeding the maximum time may not be able to receive University resources (e.g., financial aid, TA-ships, housing, etc.).
The Henry Samueli School of Engineering UC Irvine Grading • Acceptable grades are: A+ through B and S • Students may petition to have one B- accepted towards degree requirements (except certain programs have more strict requirements). • Any following B- grades or grades C or below cannot be used towards a degree. • Students must maintain a 3.0 GPA or higher • Academic Probation occurs when: • Students’ overall GPA falls below a 3.0 • Quarterly GPA is less than 3.0 for 2 consecutive quarters • Fewer than 24 units have been completed and applicable toward the degree requirements within the last 3 quarters • Academic Probation lasts 2 quarters and students are not eligible for degree completion during those quarters. • Always choose “Grade Option” – P/NP courses are not acceptable toward degree
The Henry Samueli School of Engineering UC Irvine Academic Honesty • Academic dishonesty applies equally to electronic media and print, and involves text, images, and ideas. It includes but is not limited to the following examples: • Cheating • Dishonest Conduct • Plagiarism • Collusion • Students have responsibility for: • Knowing and following the academic honesty policy. • Refusing to aid or abet any form of academic dishonesty. • A student who is found to have committed an act of academic dishonesty will be given a warning for their first incident of academic dishonesty (unless the act is egregious). If egregious, then a student is subject to immediate academic disqualification. If not egregious, then any future incidents will result in academic disqualification.
The Henry Samueli School of Engineering UC Irvine Requirements and Policies • You can find a list of course descriptions as well as your requirements in the 2014-15 UCI General Catalogue. • You can find the policies and procedures to guide you through your graduate study in the Engineering Graduate Student Handbook.
The Henry Samueli School of Engineering UC Irvine Steps to a M.S. Degree CHOOSE OPTION Plan I: Thesis Plan II: Non-Thesis Plan I: Thesis Plan II: Non-Thesis Begin coursework Begin coursework Submit Plan of Study to Grad Coordinator Submit Plan of Study to Grad Coordinator Identify thesis advisor and topic Continue coursework Submit Advancement to Candidacy Submit Advancement to Candidacy Complete coursework and exam/project Complete thesis, submit to University Archives (differs by department)
The Henry Samueli School of Engineering UC Irvine Milestones (M.S.) • Plan of Study • Submit your tentative plan by the end of your first quarter of study. This will serve as an outline for your degree progress and can be changed as needed. • Advancement to Candidacy • Submit your Advancement form at least 1 quarter prior to expected quarter of graduation • E.g., if you want to graduate at the end of the Spring quarter, you must turn in your advancement before the Winter quarter advancement deadline!
The Henry Samueli School of Engineering UC Irvine Steps to a Ph.D. Degree Choose research advisor Complete any necessary coursework Take preliminary exam Continue research and choose dissertation topic Nominate qualifying committee Take qualifying exam and submit PhD form Select doctoral committee Complete dissertation Defend dissertation and submit PhD form II Submit dissertation to university archives
The Henry Samueli School of Engineering UC Irvine Milestones (Ph.D.) • Required Courses • Be sure to take any courses required of Ph.D. students in your department or decided upon by you and your research advisor. • Advisor Matching Need to match with a faculty research advisor who will guide you throughout • within the first year of your PhD studies. • Preliminary Exam • Typically taken in years 1 or 2, depending on specific department requirements. • Qualifying Exam • Typically taken in years 2 or 3, depending on specific department requirements and your own progress in research. • Turn in Ph.D. Form I (signifying successful completion of the Qual. Exam) by the quarterly deadline to become eligible for graduation in any subsequent quarter. For Non-Residents, advancement also decreases the Non-Resident Supplemental Tuition for up to 3 years. • Dissertation Defense • Turn in PhD Form II (signifying successful completion of the defense and dissertation) by the quarterly deadline to become eligible for graduation that quarter.
The Henry Samueli School of Engineering UC Irvine M.S. and Ph.D. Possible Funding Options • Fellowships • School/Department • Other (check out our Active Fellowship Opportunities website) • Work Positions • Teaching Assistant • Reader/Tutor/Grader • Graduate Student Researcher
The Henry Samueli School of Engineering UC Irvine NSF Graduate Research Fellowship Program • The program supports outstanding graduate students who are pursuing research-based master's and doctoral degrees. • Criteria: • US citizenship, national, or permanent resident status • First year or second year graduate students • Fall Workshops at the GRC (12-1pm) • October 6 – Introduction to the Ford Foundation Fellowship • October 7 – NSF GRFP Information Session • October 8 – Personal Statement, Relevant Background, and Future Goals • October 9 – Graduate Research Essay • October 14 – Fellowship Application Experience • October 15 – Advice from Experts: Faculty Reviewer Panel • October 16 – BROADER IMPACTS FAIR EVENT • Fall 2014 deadline is October 29, 2014 so start your application!
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