www.barnetmunicipalvt.org Municipal Building Project Cynthia Stuart | Stuart Consulting
Introductions Cynthia Stuart, Stuart Consulting Andrea Brohcu, NCIC
Format Presentation Regarding Two Options – Cynthia Stuart (questions as we go along) Information Andrea Brochu Follow-Up – See website for Q & A to submitted questions.
Time Frame
Time Frame While conducting recent research, a 2005 report from the Barnet Building Committee was found. The report details the needs of the Barnet Town Clerk Office. The full report can be found at: https://irp-cdn.multiscreensite.com/735d1f7c/files/uploaded/2005%20Building%20Committee%20Evaluation.pdf From the 2005 Barnet Building Committee Report.
Outreach Process • High Level Review of Research • Community Input and Information • Make a Decision on Direction to Take Through Community Survey Process NOT: • Exact Details of Both Options
Current Town Offices Lack of Adequate Space for Public Meetings
Current Town Offices Lack of Secure and Private Space for • Employees Inadequate Research Space • No Counter for Public Access • No Kitchen for Employees & • Community Inadequate Public Bathroom Facility •
Current Town Offices Lack of Work & Meeting Space for Listers (see photo) & Zoning Administrator (works from home and documentation is offsite)
Current Town Offices Lack of Adequate and Appropriate Storage Space
Current Town Offices Current Building is Not ADA Compliant Example of entrance to meeting room that has a 2 inch difference in floor height and entrance is too narrow for a wheel chair.
Building Committee Identified New Town Office Needs • Entrance / Waiting Room • Town Clerk & Assistant Workstation with Counter for Public Access • Lister / Zoning Administrator Offices & Work Space • Small Conference Room • Large Conference Room • Storage Room / Janitor’s Closet • Restrooms • Handicap Accessibility • Community Kitchen for Employees and Small Events
Option #1 – Renovate McIndoe Falls Academy The McIndoe Falls Academy Association is the current owner of the building, and the association is offering to gift the building to the Town of Barnet for adaptive reuse to serve as a central and historic town facility. The Town of Barnet would renovate the building to provide functioning space for: • a library and a historical society space • the town clerk’s office • a small McIndoe Falls Academy museum • a new vault and expanded storage area • a large meeting and community space on the • zoning and lister’s offices second floor for town and public use • handicap accessible restrooms • U.S. Post Office would remain as paying tenant • a small kitchen area
Option #1 – Renovate McIndoe Falls Academy
Option #1 – Message from McIndoe Falls Academy Trustees “It is an honor and a pleasure to offer the gift of the much loved McIndoe Falls Academy building to the Town of Barnet. We have so many fond memories of our time in this historical building! We would love to see the building continue to be preserved for use by future generations as a vibrant community center where people congregate and enjoy.”
Option #1 – Renovate McIndoe Falls Academy • The McIndoe Falls Academy Association will gift the remaining non-profit funds and investments to the Town of Barnet to contribute to the renovation project. Currently the balance of the funds/investments is $100,066. • Building tax assessment value is $296,800. • The 2018 income from the U.S. Postal Service rental was $12,122. • Furnaces were replaced in last three years. • Other 2018 building expenses: • Fuel Oil - $1,081 • Electricity - 529 • Insurance - 2,535 • Water - 340 • Building Maintenance 2,022 • Property Taxes 876
Option #1 – Renovate McIndoe Falls Academy
Option #1 – Renovate McIndoe Falls Academy In 2018, the Barnet Building Committee received detailed estimates for the McIndoe Falls Academy renovation project from two sources: Arnold & Scangas Architects and Stephen Pitkin, a Construction Consultant. Arnold& Scangas estimated $1,988,839 for the project and Stephen Pitkin estimated $1,456,250. The building committee will use the higher estimate as a basis for financial scenarios for grant funding research, financing and bond research, and property tax calculations. *The Barnet Building Committee and the Barnet Historical Society are in support of Option #1 – McIndoe Falls Academy Renovation.
Option #1 – Other Financial Considerations NOT INCLUDED IN THE FINANCIAL CALCULATIONS • Post Office Rent - $12,122 • Grants - ? • McIndoe Academy Financial Contribution of Remaining Non-Profit Funds - currently the balance of the funds/investments is $100,066. A local Barnet resident with a construction background who is not on the Building Committee or Selectboard calculated the cost per square foot of $199 using Steve Pitkin’s estimate of $1,456,250 and including rent and $100,066 contribution.
Option #2 – Build New An example project and building is the Barnet Fire & Rescue building.
Option #2 – Build New Building new allows for functionality of the municipal offices and meeting space to be determined based upon needs.
Why 5,400 Square Feet Needed for New Construction? ▪ Barnet Building Committee used 5,400 as a starting point based upon a rough sketch design. A link to the notes and sketch can be found at : https://irp- cdn.multiscreensite.com/735d1f7c/files/uploade d/October%202016%20New%20Municipal%20O ffice%20Details_dnwEhoZQnmlz0fvjay0K.pdf
Why 5,400 Square Feet Needed for New Construction?
Why 5,400 Square Feet Needed for New Construction? Town of Carroll, NH
Cost to Maintain a Historical Building – Town of Danville Example
Option #2 – Build New Land for a new building has NOT been determined. The Barnet Building Committee, made up of members with significant building experience, have discussed currently owned town property and the members agreed that there is nothing currently owned by the town that would be suitable for new municipal offices. Building Committee Members: William Graves, Chair | Benjamin Heisholt, Clerk | William Biddle | Dylan Ford | Benjamin Gates Mark Jefferson | Stanley Robinson | Catherine Roy | David Warden | Dana Young
Option #2 – Build New In 2018, Stephen Pitkin, a Construction Consultant, provided a cost estimate of $1,090,279 to build a new town office. This quote does not include permitting, architectural and legal work, and site expenses (additional 20% estimate) for a project cost estimation of $1,308,334 or $242 per square foot cost for a 5,400 square foot new town office. The building committee will use the $1,308,334 as a basis for financial scenarios for grant funding research, financing and bond research, and property tax calculations.
Compare Project Options McIndoe Falls Academy Highlights: • Honors the History of the Area • Serves as a Complex for Multiple Organizations • Significant Donation of a Historical Building by the McIndoe Falls Academy Trustees • Historical Preservation Grant Opportunities • The McIndoe Falls Academy Association Gift Includes Additional Funds to the Town • 7,240 Square Feet New Construction Highlights: • Opportunity to Design Building as Desired within Financial Constraints • Focus on Energy Efficiency & Lower Maintenance Costs • Financially Less Expensive Than Renovation of a Larger Building • One Story Construction an Option • A Location for a New Building has yet to be Identified • 5,400 Square Feet
Cost Analysis The above figures do not include the financial gift from the McIndoe Falls Academy or any grant funds.
Tax Impact The above figures do not include the financial gift from the McIndoe Falls Academy or any grant funds.
Grants
How much has the town spent to conduct the extensive research around moving the town offices? ▪ Surveying Municipal Building Options Research Costs ▪ Legal Services $22,015 ▪ Feasibility Studies ▪ Cost Estimates $41,375 ▪ Concept Designs ▪ Community Outreach Grants Cost of Taxpayers The town has leveraged grant opportunities whenever possible. The total costs for this work is $63,390 and grants provide $41,375 (65%) reimbursement leaving a cost to taxpayers of $22,015.
Survey Process ▪ Received approximately 177 surveys as of September 5th. ▪ Paper surveys were personally dropped off at the town clerk office, library, or mailed to Cynthia. ▪ The online surveys track IP addresses and online surveys are monitored to ensure that one individual is not entering numerous responses. ▪ The last day to submit a survey (online or in paper format) is September 7 th .
Next Steps ▪ September 11 th - Survey Report to Building Committee ▪ Recommendation to Selectboard ▪ November - Vote on One Option (McIndoe Falls Academy OR Build New) ▪ Research Grants, Funding Opportunities, etc. www.barnetmunicipalvt.org
Project Partner Input ▪ NVDA Cynthia L. Stuart ▪ USDA 802.535.2571 cynthia@stuartconsult.com www.stuartconsult.com ▪ Passumpsic Bank ▪ NCIC ▪ Granting Entities www.barnetmunicipalvt.org
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