Multiple Sewershed Package 8 - CIPP Carmen C. Groth, P .E., PMP , MBA Project Engineer M. Antonio Leyva, P .E. Manager – Engineering Fred Flores Contract Administrator Diana Woltersdorf Manager – Contract Administration Marisol V. Robles SMWVB Program Manager Ernest T. Maestas, P .E. Mandatory Pre-Bid Meeting Project Engineer of Record October 5, 2018
October 5, 2018 Page 2 Oral Statements • Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications of this Project. Changes, if any, will be addressed in writing only via an Addendum. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 3 Multiple Sewershed Package 8 - CIPP Mandatory Pre-Bid Meeting • Firms that are represented here today by signing in on the sign- in sheet may submit as a prime contractor for this project. • This presentation and the sign-in sheet will be posted to the SAWS website. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 4 SMWVB Program Aspirational Goal Industry SMWVB Goal Description • Typically: Low-Bid Heavy Civil/Utility 20% • Rarely: CMAR, Design-Build, Construction or RFCSP Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 5 Vendor Registration & Notification (VRN) Reasons to Register in the VRN • Receive bid notices directly in your email “Inbox”. • Download bid documents. • Subscribe to specific bids. • Receive addendum notifications. http://www.saws.org/business_center/vendor/register.cfm Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 6 Accepted SMWVB Certifications • Minority Business Enterprise (MBE) (Includes AABE, ABE, HABE AND NABE) • Small Business Enterprise (SBE) • Woman-owned Business Enterprise (WBE) • Veteran-owned Business Enterprise (Tracked, but not eligible for points) Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 7 Accepted SMWVB Certification Agency • South Central T exas Regional Certification Agency (Includes the T exas Historically Underutilized Business “HUB” Program) Minimum Qualifications for SMWVB recognition: • SBE-Certified (even MBEs and WBEs) • Local office or local equipment yard Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 8 Good Faith Effort Plan (GFEP) FAQs Q: Is the 20% SMWB goal mandatory? • A: No, but we ask prime consultants to do their best with good faith outreach efforts. If the goal is not met, proof of outreach efforts is required with the submittal. Q: What if I am having trouble finding SMWB subconsultants? • A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact. Q: What if my business is SMWB-certified? Do I need to find SMWB subs? • A: If your firm is SMWVB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary. Q: What if I have questions about the GFEP? • A: Please contact the SMWVB Program Specialist at 210-233-2950, or at Marisol.Robles@saws.org . GFEP questions can be asked at any time before the submittal is due. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 9 Post Award: Subcontractor Payment & Utilization Reporting (S.P .U.R.) System & Subcontractor Changes https://saws.smwbe.com Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 10 Subcontractor Change Request Any changes in subcontractors or suppliers requires prior approval from SAWS: http://www.saws.org/business_center/contractsol/forms.cfm or http://www.saws.org/business_center/contractsol/forms/SMWBChangeForm.pdf Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 11 Contract Requirements Prevailing Wage Rate and Labor Standards – Section 2.10 of the General Conditions Wage decisions are included within the specifications • Contractors to utilize LCP Tracker • Site visits are random and unannounced • Interviews will be Conducted and will be private & confidential • Payroll records are subject to review • All apprenticeship programs will need to be approved by Department of Labor prior to starting • Certified payroll to be submitted on weekly basis • Contractors are responsible for sub-contractor payroll • Late payrolls delay contractor payments from SAWS • Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 12 Contract Requirements Insurance– Section 5.7 of the General Conditions • Installation Floater is required (Builder’s Risk Waived) – This change will be issued via an Addendum. • Compliant prior to executing the contract • Will ask for insurance prior to Board award to expedite execution of the contract Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 13 Bid Packet Preparation • Utilize and Submit the Bid Packet Checklist with the bid as found in the specifications • Double check all mathematical calculations and verify all extensions • References and contact information must be verified prior to submitting bid(s) • Addendums are now acknowledged on the Bid Proposals Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 14 Addendum(s) Revisions, Clarifications, Questions and Answers (Q&A’s) • Questions deadline is October 8, 2018 by 2 P.M. • Q&A’s will be posted on SAWS website on October 10, 2018 by 10 AM. • Check our website regularly for the addendum posting. • It is possible to have multiple addendums during the time frame in addition to the scheduled final addendum Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 15 Bid Opening Dates/Times October 19, 2018 at 11 AM • Bids may not be late • Make arrangements if mailing and send directly to Contract Administration • If delivering in person, bid packets will be turned in at Counter Services Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 16 Contract Background • Sealed bids are requested by the San Antonio Water System for the construction of approximately 5601 LF of small diameter (8” to 24”) sewer mains utilizing cured-in-place pipe method for the Multiple Sewershed Package 8 - CIPP Project. • Project is part of the Consent Decree • The Project Fund will finance this expenditure included in the CY 2018 • Contractor is to become familiar with the plans, specifications and project sites. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 17 Project Area Map 10 Project locations Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 18 Project Work Site Map 4 Work Sites Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 19 TxDOT Traffic Control Plan Standard •TxDOT TCP Standards shall be utilized by Contractor when construction is within/near TxDOT ROW Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 20 Suggested Bypass Pumping Plan •Location: IH 35 – Near the intersection of Frank Street and IH 35 N Frontage Road •Proposing for the Bypass Pumping route to run along the existing culvert. The bypass shall be anchored to the top of bank. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 21 Suggested Bypass Pumping Plan •Location: •Complex Proposed Bypass Pumping Plan- IH 35 Frontage Road and TxDOT ROW and VIA Park and Ride at Randolph Blvd this location Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 22 Suggested Bypass Pumping Plan • Multiple Property Owners at Segment AT25; Intersection of Loop 410 and E Rolling Ridge Dr. •Walmart and Golden Corral are located at this site. • Proposing 2 Doghouse Manholes to be installed to mitigate interference with surrounding businesses. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 23 Suggested Bypass Pumping Plan • Located near Olmos Park •The Sanitary Sewer is located under elevated US 281 Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 24 Project Details Special Provisions to Technical Specifications – Payments of “Lump Sum” bid for Mobilization and Preparing ROW will be paid on a pro rate basis per each project location. – Barricades, Signs and Traffic Handling will be measured and paid per each worksite. – Special Spec 910 “Manhole Rehabilitation” Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 25 Contract Background Special Conditions • Final completion of all pipe segments shall be achieved in 270 calendar days after the start date. • Contractor should perform work within permanent easements and / or as agreed per ROE. • Contractor should schedule work accordingly to complete the project within the 270 days after the start date. Multiple Sewershed Package 8 - CIPP
October 5, 2018 Page 26 Contract Requirements Supplemental Conditions • Contractor shall perform the Work with its own organization on at least 40% of the total original contract price. • Liquidated damages will be assessed as follows for final completion extending beyond contract time of all Project Locations: • Any days tallied after 42 days will be assessed as a Tier 6 rate. Multiple Sewershed Package 8 - CIPP
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