Montgomery County Public Schools Montgomery County Public Schools Planning for Capital Projects Planning for Capital Projects Presenters Mr. Bruce Crispell, Director, Division of Long-range Planning Mr Craig Shuman Director Division of Construction Mr. Craig Shuman, Director, Division of Construction Ms. Adrienne Karamihas, Budget and Operations Manager, Department of Facilities Management
Presentation Outline Presentation Outline • Department of Facilities Management • Department of Facilities Management • Overview • Overview • Workforce • Workforce • Programs/ Functions • Programs/ Functions • MCPS by the numbers • MCPS by the numbers • MCPS by the numbers • MCPS by the numbers • Overview of MCPS Capital Improvements Program • Overview of MCPS Capital Improvements Program • MCPS Approach to Long-term Planning • MCPS Approach to Long-term Planning MCPS A MCPS A h t L h t L t t Pl Pl i i • Processes ( Planning-Design-Construction-Occupancy-Maintenance ) • Processes ( Planning-Design-Construction-Occupancy-Maintenance ) • Our strategies • Our strategies g g • Discussion • Discussion
Department of Facilities Management Department of Facilities Management
Department Overview Department Overview Departm ent of Facilities Managem ent Departm ent of Facilities Managem ent Divisions Di i i Di i i Divisions T T Team Units Team Units U it U it Division of Long-range Planning Division of Long-range Planning Budget/ Operations Budget/ Operations Division of Construction Division of Construction System-Wide Safety System-Wide Safety y y y y Division of School Plant Operations Division of School Plant Operations Real Estate Management Real Estate Management Division of Maintenance Division of Maintenance Energy and Utilities Energy and Utilities S h S h School Energy and School Energy and l E l E d d Recycling Team Recycling Team
Department Workforce Department Workforce Programs/ Functions Programs/ Functions Division of Long-range Planning Division of Long-range Planning • Demographic Analysis and Student Enrollment Projections • Demographic Analysis and Student Enrollment Projections • Long-range Facility Planning • Long-range Facility Planning • Six-Year Capital Improvements Program • Six-Year Capital Improvements Program Six Year Capital Improvements Program Six Year Capital Improvements Program • Educational Specifications for Capital Projects • Educational Specifications for Capital Projects • School Boundaries and Student Choice Consortia • School Boundaries and Student Choice Consortia • County Land-Use Planning and Subdivision Staging Policy • County Land-Use Planning and Subdivision Staging Policy • Database Management and GIS Services • Database Management and GIS Services
Department Workforce Department Workforce Programs/ Functions Programs/ Functions Division of Construction Division of Construction • Design Team – Feasibility Studies, Design Process, Design • Design Team – Feasibility Studies, Design Process, Design i i ibili ibili S S di di i i i i Standards Standards • Construction Inspection Team – Inspections Schedules Value • Construction Inspection Team – Inspections Schedules Value Construction Inspection Team Construction Inspection Team Inspections, Schedules, Value Inspections, Schedules, Value Engineering, Quality Controls Engineering, Quality Controls • Special Projects Team – HVAC Replacements, Relocatable • Special Projects Team – HVAC Replacements, Relocatable Classrooms, Safe Access to Schools, In-House Projects Classrooms, Safe Access to Schools, In-House Projects • Fiscal Management Team – Bid Procurements, MBE, Contract • Fiscal Management Team – Bid Procurements, MBE, Contract Administration Administration Administration Administration
Department Workforce Department Workforce Programs/ Functions Programs/ Functions Division of Maintenance Division of Maintenance • Maintenance and repair services (67,000 workorders in FY 2012) • Maintenance and repair services (67,000 workorders in FY 2012) Maintenance and repair services (67,000 workorders in FY 2012) Maintenance and repair services (67,000 workorders in FY 2012) • Facility related environmental services – IAQ • Facility related environmental services – IAQ • HVAC preventative maintenance/ repairs • HVAC preventative maintenance/ repairs p p / / p p • Fire & Life Safety code compliance • Fire & Life Safety code compliance • Planned Life-cycle Asset Replacements (PLAR) • Planned Life-cycle Asset Replacements (PLAR) • Automated energy management system • Automated energy management system • Snow removal • Snow removal • Hazardous waste management • Hazardous waste management • Integrated pest management • Integrated pest management
MCPS by the Numbers MCPS by the Numbers • 148,779 students • 148,779 students 148,779 students 148,779 students • White 33% • White 33% • Hispanic 26.7% • Hispanic 26.7% • African American 21.3% • African American 21.3% • Asian American 14.3% • Asian American 14.3% • Two or more races <5% • Two or more races <5% Two or more races <5% Two or more races <5% • 202 schools (1 charter school) + 35 support facilities • 202 schools (1 charter school) + 35 support facilities • 24 5 million square feet of building valued at over $5 billion • 24 5 million square feet of building valued at over $5 billion • 24.5 million square feet of building valued at over $5 billion • 24.5 million square feet of building valued at over $5 billion • 3,200 acres of land • 3,200 acres of land • 22 300 employees (12 000 teachers) • 22 300 employees (12 000 teachers) • 22,300 employees (12,000 teachers) • 22,300 employees (12,000 teachers) • $2.225 billion operating budget • $2.225 billion operating budget
MCPS by the Numbers MCPS by the Numbers
MCPS by the Numbers MCPS by the Numbers
MCPS by the Numbers MCPS by the Numbers
MCPS by the Numbers MCPS by the Numbers
MCPS by the Numbers MCPS by the Numbers
MCPS by the Numbers MCPS by the Numbers
MCPS by the Numbers MCPS by the Numbers
MCPS Capital Improvements Program (CIP) MCPS Capital Improvements Program (CIP) Overview Overview • • The CIP is a biennial plan The CIP is a biennial plan • All projects are reviewed in odd-numbered • All projects are reviewed in odd-numbered fiscal years fiscal years • Amendments in even numbered fiscal years • Amendments in even numbered fiscal years • FY 2014 is an even-numbered year, and, • FY 2014 is an even-numbered year, and, FY FY i i b b d d d d therefore, limited changes are made to the therefore, limited changes are made to the projects and amounts approved by the projects and amounts approved by the County Council in the adopted FY2013 County Council in the adopted FY2013 County Council in the adopted FY2013- County Council in the adopted FY2013- 2018 CIP. 2018 CIP. • • The expenditure for FY 2013-2018 CIP totals The expenditure for FY 2013-2018 CIP totals $1.353 billion with $273 million in FY 2013. $1 3 3 billi $1.353 billion with $273 million in FY 2013. $1 3 3 billi ith $2 3 ith $2 3 illi illi i FY 2013 i FY 2013
MCPS Approach MCPS Approach Long-term Planning Process Long-term Planning Process g g g g Board of Education established priorities and objectives with community input to guide the decision-making process: • • CIP Priorities CIP Priorities • Compliance projects • Capital maintenance projects • Capacity projects • Modernization/replacement projects • System infrastructure projects • Technology modernization projects • Facility Planning Objectives • Meet long-term and interim space needs • Sustaining and modernizing facilities • P Provide schools that are environmentally safe, secure, functionally id h l th t i t ll f f ti ll efficient, and comfortable • Support multipurpose use of schools • Meet space needs of special education programs p p p g
MCPS CIP Overview MCPS CIP Overview Approved FY 2013-2018 CIP Approved FY 2013-2018 CIP $1 353 billi $1 353 billi $1.353 billion is spent on $1.353 billion is spent on i i t t Compliance Technology P Projects j t Modernization Capacity $33,500 $149,740 Projects 2% 10% $358,573 System System 24% Infrastructure $25,600 2% Capital Maintenance Projects School School $237 306 $237,306 Modernizatons/ 16% Replacements $684,002 46%
MCPS Approach MCPS Approach Long-term Planning Process Long-term Planning Process Demographic Analysis Student Enrollment Projections Facility Planning Process Process Board’s Requested q Superintendent s Superintendent’s State CIP Recommended CIP Educational Facilities Master County Executive County Executive Plan Plan County Council Board’s Requested CIP Review/Approval
MCPS Approach MCPS Approach Planning Planning Demographics & Student Enrollment Projections Demographics & Student Enrollment Projections • • Cluster by Cluster Cluster by Cluster • • Long-term Projections Long-term Projections g g j j • • HS-MS-ES HS-MS-ES • • School by School School by School • • By Demographics By Demographics • • By Programs By Programs
MCPS Approach MCPS Approach Planning Planning
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