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Module 5: Streamlined Systems to Find, Schedule & Prepare - PowerPoint PPT Presentation

Dec 30, 2023 •399 likes •550 views

Module 5: Streamlined Systems to Find, Schedule & Prepare Guests In this training you will learn: Why is this important My Systems & Processes: Tools My Systems & Processes: Documenta=on Each explained in further

  1. Module 5: Streamlined Systems to Find, Schedule & Prepare Guests

  2. In this training you will learn: • Why is this important • My Systems & Processes: Tools • My Systems & Processes: Documenta=on • Each explained in further detail

  3. WHY is this important “Efficiency is doing things right. “Systems Liberate You.” Effec=veness is doing - Kendall Summerhawk the right things.” - Peter Drucker

  4. WHY is this important • It can take HOURS to research, coordinate and put together a show, if you’re not organised • Helps guide the guest in providing the RIGHT informa=on • Helps you focus on the right informa=on for your show notes and addi=onal informa=on for sharing the podcast on social media • Systems liberate you

  5. My Systems & Processes: Tools • Calendly.com – to schedule all of my interview appointments • Dropbox.com – to store ALL files associated with guests’ informa=on for my Admin team • GoogleDrive.com & Google Docs – to store all HQ processes, training documents etc for my HQ team

  6. Calendly.com

  7. Dropbox.com

  8. GoogleDrive.com & Google Docs

  9. My Systems & Processes: DocumentaGon • Guest Profile • Sound Tips Checklist • Show Notes • Follow Up Emails

  10. Guest Profile • Informa=on is used to create • Show Notes • Quote Graphics • Blog Post

  11. Sound Tips Checklist • Informa=on helps guests set their loca=on up to get the best audio quality

  12. Show Notes • Informa=on helps you keep focused and on track as you record the interview • In the example provided, I don’t have any ques=ons outlined, because I now adlib and am guided by the three key points the guest wants to share and the conversa=on • Are used when my admin team creates the blog post on our website

  13. Follow Up Emails: • There are 4 standard scripts that have been created • My Guest Coordinator uses these scripts when reaching out to poten=al guests or with guests/PR agents who have pitched guests that we agree to feature on our show • Email 1: We’d love to interview you – are you interested? • Email 2: Here is the guest profile, sound =ps and link to online calendar • Email 3: 1-2 days acer the interview is recorded • Email 4: Acer the interview has been published

  14. Over to you • Complete the ac=vi=es in your Workbook [Op=onal] • Making a note of the systems YOU need • Tweak and create documents and systems that are specific and helpful for YOU • Don’t feel obligated to use all of the systems • Create your own systems to support you

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