Midlands Highway Alliance Risk Based Approach to Maintenance - PowerPoint PPT Presentation

Midlands Highway Alliance Risk Based Approach to Maintenance Novotel, July 18 th 2017

Introduction • SW & PB • Toilets, Fire alarm etc. • Break times, Lunch • Mobiles • Wifi • Close • Why? - Gap analysis & Maturity Matrix

Morning Agenda  Introduction  Session 1: 10.15 – 11.30  Risk Based Approach - Presentation  Inspection Review for Transport Scotland - Presentation  Strategy and Planning – Gap Analysis  Organisation and People – Gap Analysis • Session 2: 11.45 – 12.30  Risk and Review – Gap Analysis

Afternoon Agenda  Session 3: 13.15 – 14.15  Way Forward, Hierarchical Reviews – Presentation  Asset Management Decision Making – Gap Analysis  Session 4: 14.30 – 16.15  Asset Information – Gap Analysis  Lifecycle Delivery – Gap Analysis  Authority Capability – Breakout Session  Wrap up and Close: 16.15 – 16.30

Session 1 Risk Based Approach to Maintenance

Risk Based Approach to Maintenance • Well-managed Highway Infrastructure: A Code of Practice • Implementation date of October 2018 • Need for authorities to work together! • Need for greater understanding of current maturity • Need to satisfy the recommendations with minimum local variation as possible

The Recommendations… • 36 to adopt • Implementation date of October 2018 • Today should bring greater understanding of our current position • All recommendations have been mapped to the IAM Conceptual Model

Recommendation Mapping STRATEGY & PLANNING ASSET MANAGEMENT 1. USE OF THE CODE 2. ASSET MANAGEMENT DECISION MAKING FRAMEWORK 28. FINANCIAL PLANS 3. ASSET MANAGEMENT POLICY 29. LIFECYCLE PLANS AND STRATEGY 30. CROSS ASSET PRIORITIES 6. INTEGRATED NETWORK 31. WORKS PROGRAMMING 24. COMMUNICATIONS 32. CARBON 26. PERFORMANCE MANAGEMENT 33. CONSISTENCY WITH CHARACTER FRAMEWORK 34. HERITAGE ASSETS RISK & REVIEW 35. ENVIRONMENTAL IMPACT 4. ENGAGING & COMMUNICATING WITH STAKEHOLDERS 7. RISK BASED APPROACH 14. RISK MANAGEMENT 16. INSPECTIONS 19. DEFECT REPAIR 20. RESILIENT NETWORK 21. CLIMATE CHANGE ADAPTATION 23. CIVIL EMERGENCIES AND SEVERE ASSET INFORMATION WEATHER EMERGENCY PLANS 25. LEARNING FROM EVENTS 8. INFORMATION MANAGEMENT 27. PERFORMANCE MONITORING 9. NETWORK INVENTORY 10. ASSET DATA MANAGEMENT ORGANISATION & 11. ASSET MANAGEMENT SYSTEMS PEOPLE 12. NETWORK HIERARCHY 5. CONSISTENCY WITH OTHER 17. CONDITION SURVEYS AUTHORITIES 18. MANAGEMENT SYSTEMS 15. COMPETENCIES AND TRAINING LIFECYCLE AND CLAIMS DELIVERY 13. WHOLE LIFE / DESIGNING FOR MAINTENANCE 22. DRAINAGE MAINTENANCE 36. MINIMISING CLUTTER

Hierarchical Risk Context STRATEGIC RISK CORPORATE OBJECTIVES POLICY DEVELOPMENT PLAN DEVELOPMENT ORGANISATIONAL DIRECTION BUDGET SETTING MANAGEMENT OF ECONOMIC STABILITY BUSINESS GROWTH OPERATIONAL CORPORATE STABILITY REPUTATIONAL INTEGRITY RISK FRONT LINE DELIVERY STAKEHOLDER ENGAGEMENT HEALTH AND SAFETY NETWORK RESILIENCE BUSINESS CONTINUITY TACTICAL RISK ROUTINE OPERATIONS DELIVERY OF CHANGE PROGRAMMES ROUTINE SERVICE DELIVERY PERFORMANCE MANAGEMENT PROJECT MANAGEMENT NETWORK MANAGEMENT STAKEHOLDER MANAGEMENT RESOURCE MANAGEMENT

Today’s objectives • Capture data • Inform Gap Analysis • Inform Maturity Matrix

Gap Analysis Process ASSESS CURRENT POSITION OF EACH AUTHORITY AND ANY WORK COMPLETED PRODUCE MHA UNDERSTAND MATURITY MATRIX AUTHORTIY REQUIREMENTS MHA GAP ANALYSIS MAP OPTIMUM DELIVERY IDENTIFY WORK STRENGTHS BY OUTSTANDING TO AUTHORITY ACHIEVE REQUIREMENTS IDENTIFTY STRENGTHS WITHIN MHA TO SUPPORT OBJECTIVES

How? • Work through the recommendations • Self-assess current position against each recommendation objective • Collate all data gathered

Self-assessment bandings The authority has a basic understanding of key areas Band A and is in the process of taking it forward. The authority can demonstrate that outputs have been produced that support the implementation of Band B recommendations in key areas that will lead towards improvement The authority can demonstrate that Band C recommendations have been achieved in key areas as part of a continuous improvement process

Remember… • Answer honestly – – we need to promote where we are strong whilst helping to identify areas for improvement! • Register for every section throughout the day - – anonymous data will not help • Please press submit when prompted – – we must ensure all data is captured

Risk Based Inspection – Transport Scotland Steve Finnie

Implementing a Risk Based Inspection Regime for Transport Scotland

Gap Analysis Data Collection

How it will work • All log onto link • Register for each section • We will work through ACoP Recommendations • Answer each question – honestly! • Some instant results • Outputs will inform the gap analysis review and development of MHA/MSIG Maturity Matrix

How it will work • Recommendations have been grouped in line with IAM Conceptual Model • Each Recommendation will be displayed on the big screen • Answer each recommendation on your personal device • Data will be monitored as it comes in • At the end of each section please press submit!

Gap Analysis 1. Strategy and Planning

RECOMMENDATION 1 – USE OF THE CODE This Code, in conjunction with the UKRLG Highway Infrastructure Asset Management Guidance, should be used as the starting point against which to develop, review and formally approve highway infrastructure maintenance policy and to identify and formally approve the nature and extent of any variations.

RECOMMENDATION 2 – ASSET MANAGEMENT FRAMEWORK An Asset Management Framework should be developed and endorsed by senior decision makers. All activities outlined in the Framework should be documented. (HIAMG Recommendation 1)

RECOMMENDATION 3 – ASSET MANAGEMENT POLICY AND STRATEGY An asset management policy and a strategy should be developed and published. These should align with the corporate vision and demonstrate the contribution asset management makes towards achieving this vision. (HIAMG Recommendation 3)

RECOMMENDATION 6 – AN INTEGRATED NETWORK The highway network should be considered as an integrated set of assets when developing highway infrastructure maintenance policies.

RECOMMENDATION 24 – COMMUNICATIONS Severe Weather and Civil Emergencies Plans should incorporate a communications plan to ensure that information including weather and flood forecasts are received through agreed channels and that information is disseminated to highway users through a range of media.

RECOMMENDATION 26 – PERFORMANCE MANAGEMENT FRAMEWORK A performance management framework should be developed that is clear and accessible to stakeholders as appropriate and supports the asset management strategy. (HIAMG Recommendation 4)

Gap Analysis 2. Organisation & People

RECOMMENDATION 5 – CONSISTENCY WITH OTHER AUTHORITIES To ensure that users’ reasonable expectations for consistency are taken into account, the approach of other local and strategic highway and transport authorities, especially those with integrated or adjoining networks, should be considered when developing highway infrastructure maintenance policies.

RECOMMENDATION 15 – COMPETENCIES AND TRAINING The appropriate competency required for asset management should be identified, and training should be provided where necessary. (HIAMG Recommendation 10)

Live Conclusions… • Live graphs • Questions

Break 15 minutes

Session 2 Risk Based Approach to Maintenance

Gap Analysis 3. Risk and Review

RECOMMENDATION 4 – ENGAGING AND COMMUNICATING WITH STAKEHOLDERS Relevant information should be actively communicated through engagement with relevant stakeholders in setting requirements, making decisions and reporting performance. (Taken from HIAMG Recommendation 2)

RECOMMENDATION 7 – A RISK BASED APPROACH A risk based approach should be adopted for all aspects of highway infrastructure maintenance, including setting levels of service, inspections, responses, resilience, priorities and programmes.

RECOMMENDATION 14 – RISK MANAGEMENT The management of current and future risks associated with assets should be embedded within the approach to asset management. Strategic, tactical and operational risks should be included as should appropriate mitigation measures. (HIAMG Recommendation 11)

RECOMMENDATION 16 – INSPECTIONS A risk-based inspection regime, including regular safety inspections, should be developed and implemented for all highway assets.

RECOMMENDATION 19 – DEFECT REPAIR A risk-based defect repair regime should be developed and implemented for all highway assets.

RECOMMENDATION 20 – RESILIENT NETWORK Within the highway network hierarchy a 'Resilient Network' should be identified to which priority is given through maintenance and other measures to maintain economic activity and access to key services during extreme weather.

RECOMMENDATION 21 – CLIMATE CHANGE ADAPTATION The effects of extreme weather events on highway infrastructure assets should be risk assessed and ways to mitigate the impacts of the highest risks identified.