Mentoring Program Orientation Nyama Marsh Director, Whitefish Bay - PowerPoint PPT Presentation

Mentoring Program Orientation Nyama Marsh Director, Whitefish Bay Public Library (WI)

Outline • The LLAMA Mentoring Program • Mentoring • 2016-2017 Duos • Expectations and Benefits • Resources • Best Practices • Challenges • Q and A • References llamamentoring@gmail.com

Mentoring Mentoring is a collaborative, mutually beneficial partnership between a Mentor (who possesses greater skills, knowledge and experience) and a Mentee (who is looking to increase his or her skills, knowledge and experience). http://www.readysetpresent.com/images/products/powerpointc ontent/PDFpreviews/MentoringModernSampleFinal.pdf llamamentoring@gmail.com

LLAMA Mentoring Program …is designed to encourage and nurture current and future leaders and to develop and promote outstanding leadership and management practices llamamentoring@gmail.com

2016-2017 LLAMA Mentoring  56 Duos 2016-17  30 Duos 2015-16  Purple = Mentees  Green = Mentors

2016-2017 LLAMA Mentoring Around the World

Characteristics of this Year’s Duos Mentors Mentees Academic 51% 57% Public 45% 34% Special 0% 6% School 4% 4%

Areas of Interest - Mentees

Areas of Interest - Mentors

5 Keys to Successful Mentoring  1. Communicate  2. Communicate  3. Communicate  4. Communicate  5. Communicate! llamamentoring@gmail.com

Successful Duos  Get along well together  Mutually respect each other  Are committed to the relationship  Develop and agree upon a structure that includes:  Length (1 year for our purposes)  Frequency  Place of meetings  Regular review of progress and development  Understand motives and objectives  Give each other permission to try things  Maintain an optimistic outlook llamamentoring@gmail.com

Essential Attributes for Successful Outcomes  Ability to listen, openness, and commitment  Time management/ self management skills  Assertiveness, realism, discretion  Knowledgeable, or able to find  Challenging, analytical, and evaluating  Ability to change and accept change  Motivated and able to demonstrate leadership  Able to identify opportunities  Honest, and able to give constructive advice Peterson, 2005: Northern Territory Office, 1998

Expectations of the Mentee  Drive your mentoring experience  Manage how and what you learn  Build on strengths  Surpass comfort limits  Make the partnership a cornerstone  Let your mentor know your aims and how you feel you are progressing  Revisit growth goals periodically and set new directions as you achieve initial targets  Solicit feedback from your mentor  Be introspective: ask how you impact others  Provide your mentor feedback on how to help you best Perrone and Ambrose, 2005

Expectations of the Mentor  Excellence  Affirmation  Sponsorship  Be a teacher and coach  Encourage and support  Offer counsel  Protect when necessary  Stimulate growth with challenging assignments  Provide exposure/ visibility  Nurture creativity  Narrate growth and development  Self disclosure when appropriate  Teach faceting  Be an intentional model  Display dependability Johnson and Ridley, 2004

Benefits to the Mentor  Learning  Opportunity to practice good developmental behaviors outside direct line of responsibilities  Self awareness  Greater understanding of other areas of librarianship and / or other cultures Clutterbuck, 2003

Benefits to the Mentee  Clarity  Non-threatening/Supportive environment  Improved networking  Practical advice  Opportunity to be challenged  Transfer of knowledge  Having a role model Clutterbuck, 2003

LLAMA Mentoring Committee  Provide an enriching and valuable opportunity for all parties  Communicate regularly  Offer solutions if duos are experiencing challenges  Ensure and maintain confidentiality  Seek your opinions via midway and final surveys llamamentoring@gmail.com

Participant Checklist  Complete the mentor or mentee agreement forms  Consistently contribute to the duo relationship and the program  Communicate regularly with one another  Ensure and maintain confidentiality  Communicate challenges to the committee  Complete surveys and feedback  Sidenote: Attend LLAMA soiree at ALA conferences. llamamentoring@gmail.com

Resources  First meeting tool for mentors and mentees  Meeting tool, to help guide meetings  Twelve habits of the toxic mentor  Twelve habits of the toxic mentee  Other articles  A recording of this orientation  List of potential discussion topics  These materials were sent via email on July 25 from llamamentoring@gmail.com. If you did not receive them, please email that address asap.

Best Practices: Email  Be compulsive about regularly scheduled contacts  Pay attention to confidentiality  Discuss response time expectations  Send short, newsy emails  Always include your contact information  Decide together on email enhancements Phillips-Jones, 2003

Best Practices: Phone  Set up regularly scheduled meetings  Remove distractions  Call or be ready on time  Have an agenda, talking points, and questions when you begin  Take notes or use the meeting form  Mentees send a summary of agreements  Make and receive spontaneous calls  Use voicemail for information encouragement and appreciation Phillips-Jones, 2003

Distance Mentoring Challenges  Are you asking questions?  Are you communicating what you need?  Are you responding? (vacation? New job? Life happens?)  Did you change your contact info?  Be open and honest! Don’t be intimidated.  If something is not working for you, let your partner know. llamamentoring@gmail.com

Challenges Continued  Figure out what works best for you and your partner – there is no right or wrong way  Stay organized  Talk with the liaison team – let us know how you are doing. llamamentoring@gmail.com

Questions? You may also email questions to llamamentoring@gmail.com at any time.