Transportation Update March 6, 2012
Focus Can the District realize transportation efficiencies while maintaining quality of service?
Objectives • Review the feasibility of shifting private/parochial bus routes to public transportation based on Board criteria. • Review and evaluate cost savings associated with fully outsourcing transportation services.
Public Transportation Option Feasibility Study (spring – fall 2011) • Reviewed transportation routes • Confirmed access to “safe travel” (e.g., sidewalks, stop lights, etc.) • Considered walking distance, travel time, on bus/train, and arrival/departure schedules
Public Transportation Using Board criteria the following grades 6-12 private/parochial school routes are recommended for public transportation service: French American School (Mamaroneck) 32 students German School 7 students Rye Country Day School 9 students School of the Holy Child 19 students Iona Preparatory School 10 students The Ursuline School 26 students Fordham Prep currently use public transportation
Public Transportation School Arrival Start End Drop Average Avg. Dist. time time time off time travel to Stop Rye Country 7:49 8:00 3:20 3:47 20 min by .71 miles Day train Ursuline 7:23 8:00 3:00 4:11 49 min/ .85 miles 70 min The French 7:40 7:55 2:50/ 4:24 36 min / .53 miles American 3:40 65 min Holy Child 7:40 8:00 3:20 3:57 25 min. .77 miles by train The German 7:30 8:30 2:00/ 4:00 70 min / .45 miles School 4:00 100 min Iona Prep 8:04 8:25 2:45 4:32 50 min 1.1 miles
Public Transportation Cost to put on public transporation per month FAS Mamk 32 $ 50.00 $ 16,000.00 note 7 students need bus German 7 $ 50.00 $ 3,500.00 Rye Country Day 9 $ 40.50 $ 3,645.00 Holy Child 19 $ 40.50 $ 7,695.00 Iona Prep 10 $ 50.00 $ 5,000.00 Ursuline 26 $ 50.00 $ 13,000.00 Total $ 48,840.00 Cost on school bus (using contractor rate)* per day 182 days 1 big bus 3.5 hrs $ 324.14 $ 58,992.57 3 - 16-20 vans 3 hrs $ 231.53 $ 126,412.65 est. gas (current price) $ 13,000.00 $ 198,405.22 *Elementary students and 7 FAS Mam'k students on an existing bus which will have a nominal cost
Public Transportation School Bus cost $ 198,405.22 Public Transportation $ 48,840.00 Projected Savings $149,565.22
Districts Assigning Public Transportation • Pelham • Rye Neck • New Rochelle • Scarsdale (Fordham Prep) • Eastchester (Fordham Prep) • Bronxville (currently under review)
Shift to Full Outsourcing Factors to Consider • Quality of service • Control over route design and selection of drivers • Short/Long-term costs (fleet replacement, insurance, repairs, etc.). • Direct supervision of staff • Impact on District employees
Estimated Savings – Full Outsourcing 3% inflation Consultant's Recommended Current Model Full Outsourcing Revised Outsourcing Salaries F/T 245,891 77,512 Salaries P/T 1,300,200 $ 177,473 Benefits 775,720 $ 81,140 General Liability 36,050 $ 35,000 Auto Liability 42,505 $ 24,473 Equipment Repair 5,150 $ 25,000 School Bus Maint 24,158 $ - Travel & Conference 77 77 $ 77 Misc Expense 10,510 $ - Transportaton Tolls 4,030 $ - BOCES 19A prep 2,039 2,039 $ - Office Supplies 4,870 $ - Uniforms 3,181 $ - Vehicle Parts 55,410 $ - Gas & Oil 124,435 $ - Contract Bus Fuel 38,124 162,560 $ 162,560 Garage Costs 13,087 $ 13,087 Contract Transp 1,295,413 2,897,800 $ 2,897,800 Public Transportation 7,935 7,935 $ 7,935 Conversion Cost 5,000 $ 5,000 Total 3,988,786 3,152,923 3,429,545 Savings over current model 835,863 $ 559,241
Outsourcing Transportation Factors to Consider Cost Estimates for Fleet Replacement 1-2 years replace 9 vehicles (1994 to 1998) 5 buses, 3 vans, 1 wheelchair van $732,201 3-4 years replace 10 vehicles (1998 to 2002) 2 buses, 7 vans, 1 wheelchair van $616,564 5-6 years replace 11 vehicles (2002-2006) 9 vans $443,346 7 years or more 3 vehicles (2008-2009) 3 vans $152,215 $1,944,327 Total Estimated Cost *Last bus purchase 2008-09 fiscal year
Additional Considerations Use of District bus garage for maintenance workers/storage of vehicles; and Additional parking spaces for Post Road parking lot (remove fence); or Rental of bus garage (contracted bus company); and convert 6 buses to maintenance vehicles (eliminate need to purchase new vans)
Transportation Services Parameters Dispatcher will remain a School District Employee Routes established by dispatcher Dispatcher remains first point of contact for parental questions and concerns Contracted bus company will be mandated to meet the same NYS safety requirements as school district bus drivers
Performance Benchmarks • Develop transportation performance benchmarks to assess quality and safety • Seek input/feedback from parents • Provide Board of Education with Quarterly Reports during the 2012-2013 school year
1 st Year Projected Savings Public/Outsourcing Private/Parochial to Public $148,840 Full outsourcing of bus services $559,241 Total estimated savings $708,081
Contracted vs. District-owned Currently, a number of Westchester County public school districts provide bus transportation services using contracted services. The list includes: Rye City , Pelham, Eastchester, Harrison, Dobbs Ferry, Bronxville, Valhalla, Hastings, and Rye Neck
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