School Business Managers Briefing Welcome Purna Patel 20 th May 2020
School Business Managers Forum Shereen Moussa Southwark Schools HR Update 20 th May 2020
COVID-19: The situation so far • From 23 rd March 2020, the Government announced lockdown • Schools shut for all children apart from children of key workers and vulnerable children • On 10 th May 2020, the Government announced a phasing back of children from other year groups to schools • W/C 25 th May 2020: Half-term • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Planned return from 1 st June 2020 School Type Categories of children Primary Schools Nursery, Reception, Year 1, Year 6 Secondary Schools, Sixth Form Face to face support to supplement and Further Education Colleges the remote education of Year 10 and Year 12 students Nurseries and other Early Years Begin to welcome back all children Providers, including Childminders Alternative Provisions Mirror the provision for mainstream schools and also offer some face to face support for Year 10 and year 11 students Special schools, special post-16 Phase return of more children and institutions and hospital schools young people without a focus on specific year groups • • southwark.gov.uk • Page Southwark Schools Human Resources Mar 2020
Five tests for a safe return to school • Protect the NHS’s ability to cope. We must be confident that we are able to provide sufficient critical care and specialist treatment right across the UK. • See a sustained and consistent fall in the daily death rates from COVID- 19 so we are confident that we have moved beyond the peak. • Reliable data from SAGE showing that the rate of infection is decreasing to manageable levels across the board. • Be confident that the range of operational challenges, including testing capacity and PPE, are in hand, with supply able to meet future demand. • Be confident that any adjustments to the current measures will not risk a second peak of infections that overwhelms the NHS. • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Trade Union concerns • Health and safety concerns for phasing back from 1 st June 2020 • On 13 th May 2020, trade unions set of principles and tests that they believe should be put in place before schools can phase back in with more children: • Trade unions have written to some schools and some trade unions are not supporting the planning of any return from 1 st June 2020 https://www.tuc.org.uk/news/education-unions-statement-safe- reopening-schools • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Health and Safety • Health and Safety Executive: School Responsibilities https://www.gov.uk/government/publications/health-and-safety-advice-for- schools/responsibilities-and-duties-for-schools • Guidance: Health and Safety Executive: Risk Assessments • https://www.hse.gov.uk/risk/ • Guidance: The Key: Risk Assessments https://schoolleaders.thekeysupport.com/covid-19/manage-your-skeleton- school/operational-logistics/coronavirus-checklist-reduce-risks/?marker=visited- articles NOTE: Schools are required to consult with trade unions on health and safety matters, as well as with staff. • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Occupational Health • Schools access occupational health service through a range of different providers. • The occupational health service providers are able to offer a range of services centred to support employers and individuals through the COVID-19 health crisis. • Schools in Southwark mainly use Maitland Medical and Medigold Health • For ease of reference, their information is available on Southwark School’s HR website. [If there are any other providers that schools use, please let us know.] https://schools.southwark.gov.uk/schoolshr/covid-19- information/occupational-health • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Well-being • Challenges for staff with those unwilling and/or unable to return to work, for whatever reason, as well as those very keen to return. • Important to ensure staff feel supported to be able to return in a safe way and there is ongoing communication and dialogue with staff. • The Schools HR Service has a range of resources on managing well-being: https://schools.southwark.gov.uk/schoolshr/covid-19-information/well- being • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Education Support Partnership Charity providing support to staff working in Education • Financial grants available grantscaseworker@edsupport.org.uk Contact number: 020 7697 2772 The following link will provide more information: https://www.educationsupport.org.uk/helping-you/apply-grant • Support with mental health wellbeing, they have a dedicated professional at hand 24 hours a day. Helpline: 08000 562 561 Txt: 07909 341229 Education Support Partnership: Online chat - www.educationsupport.org.uk/helping-you/email-support • • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Record keeping • Important to retain records of discussions, risk assessments and any communication regarding the phasing of additional children back to school from 1 st June 2020 • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
References • Public Health England (PHE) – resources https://campaignresources.phe.gov.uk/resources • Guidance: Planning Guide for the Wider Opening of Schools • https://www.gov.uk/government/publications/preparing-for-the-wider-opening-of- schools-from-1-june/planning-guide-for-primary-schools • Guidance: FAQs for returning • https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you- can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do • Guidance: Coronavirus (COVID-19): Implementing Protective Measures in Education and Childcare Settings https://www.gov.uk/government/publications/coronavirus-covid-19-implementing- protective-measures-in-education-and-childcare-settings/coronavirus-covid-19- implementing-protective-measures-in-education-and-childcare-settings • • southwark.gov.uk • Page Southwark Schools Human Resources May 2020
Southwark Schools HR References https://schools.southwark.gov.uk/sch oolshr/covid-19-information • • southwark.gov.uk • Page Southwark Schools Human Resources Mar 2020
School Action Next steps? • • southwark.gov.uk • Page Southwark Schools HR Service Mar 2020 14
Questions? Thank you • • southwark.gov.uk • Page
COVID-19: School Meal Provision School Business Managers’ Briefing Dany Thomas Senior Adviser
Meal provision and costs • Despite early difficulties with shifting messages, schools have ensured that key groups of pupils have food – thank you! • Edenred continues to pose significant challenges for many – NB Edenred vouchers are now term time only (no more holidays) – Pupils returning to school should receive a meal in the normal way • Southwark offer – Cost of meals/vouchers for any pupils in provision - primary or secondary school - over the Easter and May half term holidays. – Costs of meals/vouchers provided for primary and nursery pupils entitled to FSM during May half term. – £3 per meal • • southwark.gov.uk • Page
Meal provision and costs • Claiming additional costs from the government ‘School funding: exceptional costs associated with coronavirus (COVID-19) for the period March to July 2020’ However , limitations to be aware of include:- – What schools will not be able to cover from their existing resources, or that they could only meet from drawing down on reserves – Don’t make a claim if you anticipate adding to your reserves this year – Schools expected to manage existing budgets effectively – Mechanism for claiming not available until June 2020 • • southwark.gov.uk • Page
Claiming for exceptional costs Government guidance cont. • Remember - This is public money - principles surrounding its use will still apply and • Schools will continue to receive all their current meals funding • Additional costs covered (over/above expected/normal):- – Increased premises costs – during Easter/summer ½ term – Support for FSM pupils not in school , where not covered by the national voucher scheme, e.g. before scheme introduced, no supermarkets locally – Additional cleaning – over and above existing cleaning arrangements • Any doubt, contact the DfE Coronavirus helpline • Considerations: – Make sure expenditure records are meticulous - subject to scrutiny – Funding allowances have limits, according to the numbers of pupils • Expected costs, e.g. exam fees, are not covered • • southwark.gov.uk • Page
Meal provision and costs • Southwark healthy meals pledge – All normal Southwark funding streams also to continue, including KS1 fruit money – Schools should be able to offer a contribution to meals for KS1 and YN, but must be according to your budget . For more details, see LA publication: ‘ COVID- 19 Primary School Meal Provision Update’ – See schools bulletin, 21/04/2020 – Using your caterers would be most cost effective way of meeting the pledge, but could use vouchers via Wonde – Offer will be different between schools due to different costs and budget flexibility • • southwark.gov.uk • Page
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