1 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n L O N G R A N G E F A C I L I T I E S P L A N Elementary School Focus Group April 24, 2013 “ Educate Challenge Inspire ”
2 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA welcome / Elementary School Focus Group April 24, 2013 8:30 am – 2:30 pm
3 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA agenda / Morning Session Introductions 10 minutes Outline of the LRFP Planning Process 15 minutes Needs Assessment Findings 15 minutes Thought Starters / Visioning Themes 35 minutes BREAK 15 minutes Small Group Activity 60 minutes Small Group Reports 30 minutes Development of Guiding Principles 30 minutes
4 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA agenda / Afternoon Session LUNCH 60 minutes Program Focus Area – Topic 1 30 minutes Thematic Group 1 Reports 15 minutes Program Focus Area – Topic 2 30 minutes Thematic Group 2 Reports 15 minutes Closing Thoughts 15 minutes
5 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA who is lpa / Founded 1965 Multi-Disciplined Service Recognized Educational Specialists Over 50% of Firm’s Total Workload 250 K-12 Projects in 15 Years 35+ District Facilities Master Plans Extensive Experience in Designing CHPS and LEED Schools Architecture Landscape Interiors Engineering Graphics Planning
6 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA Fremont Unified School District Jim Kisel, AIA/LEED AP BD+C Donald Pender, Principal AIA/REFP/LEED AP BD+C Director of School Planning Principal-in-Charge Steve Newsom, AIA/LEED AP BD+C Project Director Kim Coffeen, REFP/LEED AP BD+C Education Facility Master Planner Specialty Consultants LPA Integrated Design Team Specialty Consultants (District) (LPA) Lindsay Hayward Daniel Wang, PE Technology Financial Structural Engineer Design/Master Plan Support PlanNet Consulting Keygent Erik Ring, PE Kate Mraw, CID Cost Estimator Community Outreach Mechanical Engineer Interior Designer Blach Construction Lew Edwards Group Jim Montrose, PE Karen Folsom, ASLA Demographics Electrical Engineer Landscape Architect Schoolworks
7 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA experience / Over $7.6 billion in comprehensive Facilities Master Plans in 10 years Pleasanton USD Paramount USD Alameda USD Beverly Hills USDSD Lake Tahoe USD Irvine USD Norris SD Long Beach USD Temple City USD Huntington Beach UHSD Davis USD Chino Valley USD Merced City SD Azusa USD San Marcos USD Norwalk-La Mirada USD Grossmont UHSD Placentia-Yorba Linda USD Westminster SD Arcadia USD Oxnard USD Western Placer USD Chino Valley USD Building trust and consensus …. resulting in $3.265 billion successful bond campaigns
8 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA lpa & district master plan values / We believe that a Long Range Master Plan is… People Driven 1 District & Community Stakeholder Groups Engaged Research Informed 2 Building on work done to date Learner Centered 3 High Performance Learning Environments Goal Exploratory 4 Holistic Analysis of Opportunities Transparent 5 Consensus Building Process Implement-able 6 Prioritized Projects Tied to Funding Long Range 7 Forward Looking Recommendations
9 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA master plan components / Confirm Confirm Demographic Needs Cost Estimating Projections Assessment & • Enrollment Growth • Field Inspection Survey Prioritization • Attendance Boundaries • Maintenance Needs • Site Capacities • Healthy/Life Safety Issues • Student Housing Options • Code Compliance STAKEHOLDER ENGAGEMENT & Finalized Master Plan PRELIMINARY MASTER PLAN Recommendations Confirm Confirm • Site Master Plan Diagrams • Proposed Program Scopes Financial Educational • Cost Estimating Prioritization & Scope • Financial Analysis Analysis Standards • State Eligibility • Program Typologies • Alternative Funding Sources • Technical Criteria • Local Revenue • Technology Goals Community • Cash Flow Analysis • Community Needs Outreach Strategies
10 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA participants / committee groups & stakeholder input Fremont USD COMMUNITY OUTREACH FOCUS GROUPS SCHOOL SITES INPUT Board of Trustees 4 School Sites Elementary Community Surveys Focused Interactions Schools 1 Day ONLINE 1+1 • District-wide Orientation by High Executive School attendance area Secondary Steering • Follow-up meetings with school Schools site committee representatives 1 PRAA/Parents Committee 8 Day TBD Teacher & Staff Specialized Surveys Programs ONLINE 1 Town Halls Each Group TBD Long Range MOT & Facilities Plan District Office 1 Committee Community Speaker Executive Steering (LRFPC) Bureaus TBD Food Services/ Committee 8 Nutrition Nominations 1 # Number of Meetings/Interactions
11 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n engagement tools / Long Range Facilities Plan Committee Meetings School Site Committee Meetings Focus Groups & Staff Interviews Parent Stakeholders Student Organizations (ASB) Community Outreach Online Questionnaires Building Upon Needs Assessment Done to Date
12 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n master plan visioning process / Program Vision GATHER INPUT Educational Goals FOCUSED DISCUSSION w/ COMMITTEE GROUPS What If Scenarios EXPLORE Visioning Future Teaching & Learning Policies, Programs, Facilities, Operations Guiding Principles VALIDATE Growing from District’s Strategic Plan EDUCATION SPECIFICATIONS
13 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n FEB MAY JUN AUG MAR APR JUL 2013 PRESENTATION STUDY SESSION BoE BoE Board of Education (LRFP PROCESS) (PROGRAM VISION & STANDARDS) 02/27/13 Executive Steering ES ES ES ES Committee 02/13/13 Long Range Facilities LRFP LRFP LRFP Plan Committee Data Collection School Site Site Walks Walks Educational Focus Groups Focus Groups Visioning & Program Standards School Site Master Plan Concepts Summer Break Community Speaker Bureaus
14 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n NOV FEB AUG SEP OCT DEC JAN 2013 2014 STUDY SESSION ACTION ITEM BoE BoE Board of Education (DRAFT LRFP) (FINAL LRFP) Executive Steering ES ES ES ES Committee Long Range Facilities LRFP LRFP LRFP LRFP LRFP Plan Committee School Site Town Hall Site Committees Committees Orientations Educational Online Surveys Focus Groups School Site Master Plan Concepts Estimating & Prioritization Deliverables Summer Break Community Speaker Bureaus
15 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n deliverables / Educational Standards Program vision and program criteria Elementary and Secondary Schools Facilities Needs Assessments (validating process underway) Existing Data Campus Overview Campus Observations (LPA Site Walks and District’s Recent Needs Assessment) Campus Site/ Floor Plan (Updated CADD files) School Statistics Classroom Counts and Groupings Measures of Quality Matrix Exterior/ Interior Photographs
16 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n deliverables / Proposed School Site Master Plans (Educational Standards & Needs Assessment findings overlaid on each school site)
17 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n cost development process / Measure Areas for Define Scope of Building Develop New Work at Each Modernization Construction Campus Programs and Site Improvements
18 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n cost development process / Apply Hard Detail Scope Items Itemize Scope into under each and Soft Cost Categories Category Mark Ups 3.3 PROJECT IMPLEMENTATION 1. Technology Infrastructure Construction Cost Mark ups: % Mark-up 2. Science & Classroom Technology General Contractor, Overhead &Profit 13.50% Bonds & Insurance 2.00% 3. HVAC and Lighting Design/Phasing Contingency 10.00% Subtotal Mark-ups (Compound) 27.35% 4. Plumbing and Restrooms Soft Cost Mark ups: Architect/Engineer Design Fee 9.00% 5. Alarms & Communications Systems Division of State Architect Plan Check Fee 0.75% Printing/Advertising 0.05% 6. Roofs, Walls, Window, Doors, Floors, Ceilings Test/Survey 1.75% Inspection 1.75% 7. Safety & Security Project/Construction Management Fees 6.50% Change Order Contingency 10.00% Relocation Costs 0.80% 8. Utilities Labor Compliance 0.20% Builders Risk Insurance 0.80% 9. New & Replacement Classrooms Legal 0.03% Commissioning 0.08% Program Administration 2.00% 10. Multi-use Rooms, Auditoriums & Lunch Subtotal Soft Costs (Additive) 33.71% Shelters
19 FREMONT USD L o n g R a n g e F a c i l i t i e s P l a n LPA prioritization / a comprehensive examination of the district’s total needs
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