Kusile Power Station Project T he supply, cleaning and servicing of 400 chemical toilets, 23 prefabricated toilets including urinals and servicing of conservancy tanks at Kusile Power Station for a period of 15 months. MPPPSC001160 May 2020
Agenda NO`2DC AGENDA ITEM RESPONSIBLE PERSON TIME 1 WELCOME AND ATTENDANCE REGISTER Bongumusa Shabalala 2 MIN 10:00 – 10:02 2 EVACUATION PROCEDURE Dion Jiyane 5 MIN 10:10 – 10:30 3 ATTENDANCE REGISTER Bongumusa Shabalala 3 MIN 10:35– 10: 50 4 COMMERCIAL/ LEGAL PRESENTATION Bongumusa Shabalala 20 MIN 10:50 -11:00 Thobile Nzimande 5 TECHNICAL REQUIREMENTS PRESENTATION 20 MIN 11:00 – 11:30 6 Bill of Quantities Ntjie Segooa 20 MIN 11:30 – 11:45 7 OPEN DISCUSSION All 5min 11:45- 12:00 2
Structure of Enquiry 1. Invitation to Tender 2. NEC3 TSC Contract Data Part 1 & 2 3. Employer’s Service Information(Part of the Contract Data) 4. SHE & Quality 5. Bill of quantities 3
Enquiry: MPPPSC001160 • The tender shall be submitted as an original hard copy, plus 1 copy and 1 soft copy as follows: • Two (2) envelope system will be used File 1 – Commercial and financial returnables (Original • hard copy + 1 copy) • File 2 – Technical returnables (Original hard copy + 1 copy ) 4
Evaluation criteria Evaluation Method A 5 step evaluation will be conducted 1. Basic Compliance 2. Pre-Qualifica 3. Mandatory tender returnables 4. Functionality 5. Price & preference (80/20) 5
Evaluation criteria Step 2. Prequalification criteria • Only tenderers that are B-BBEE Level 1-2 can tender. Mandatory Requirements for Pre-Qualification • Certified copy of B-BBEE Certificate issued by a SANAS Accredited Verification Agent; or • Certified copy of B-BBEE Sworn Affidavit for either EME or QSE.; or • Copy of B-BBEE Certificate issued by CIPC for EMEs’ only. 6
Mandatory Requirements Step 3. Mandatory tender returnables required for evaluations are listed hereunder: • Proof of ownership / Sworn Affidavit between owner and leasing party / signed letter of intent to lease from a traceable leasing party must be submitted, for the required 400 portable chemical toilets. (The Employer may visit the tenderer’s site for an inspection as confirmation of the units) • Proof of ownership (registration certificate) / Sworn Affidavit between owner and leasing party / signed letter of intent to lease from a traceable leasing party must be submitted, for the following honey suckers. (The Employer may visit the tenderer’s site for an inspection and confirmation: 7
Mandatory Requirements continues….. a) 4 x10 000L (or bigger) Tankers b) 5 X 8000L Tankers • Valid Licence for Hazardous Waste Transportation • Sewer Waste Disposal Permit A tenderer that does not submit mandatory documents/information in required in mandatory documents by the required deadlines as stipulated in the Tender Returnable section of the respective Invitation to Tender; will be deemed non-responsive. 8
Evaluation criteria Step 4 – Functionality A weighted score-card approach is used to evaluate the functionality compliance of the tenders against the specifications. Tenders need to have a weighted score of 70% or more for functionality to qualify for further evaluation. The functionality weighting will include technical, safety, health and environment (SHE) and quality. Technical Functionality Maximum number of points Tenderers will be expected to Criteria percentage score at least the minimum threshold per functional area to proceed to the next phase Technical 100% 70% Tenderers will be expected to score an overall minimum threshold of 70% or more on functionality to qualify for further evaluation . (Refer to the evaluation score sheets attached on the enquiry) 9
Evaluation criteria Step 5 – Price and Preference Price Evaluation (80 points) Adjudication Criteria Points Price Evaluation 80 Ps = 80 (1 – Pt – Pmin ) Pmin Where: Ps = Points scored for price of tender under consideration Pt = Rand value of tender under consideration Pmin = Rand value of lowest acceptable tender B-BBEE status will be scored out of 20 points in accordance with PPPFA. If a tenderer fails to submit proof of B-BBEE status level the tender will not be disqualified, but tenderer: • May only score points out of 80 for price ; and • Scores 0 points out of 20 for B-BBEE 10
Commercial evaluation � Commercial evaluation criteria do not carry a weighting in the tender evaluation however it evaluates compliance to the following: � Submission of tender returnables (Check for completeness) and an assessment by Eskom that it is satisfied that the tender meets the criteria for responsiveness. Acceptance of Term Services Contract (NEC3) (Assess deviation risks - qualifications must be acceptable to Eskom). � Any statutory requirement not adequately provided for at tender stage must be adhered to prior to contract award e.g. valid South African Revenue Services (SARS) certificate. 11
Commercial Returnables � Declaration of Authority � Completed Declaration of Fair Tendering Practices � Confirmation of Receipt of Addenda to Tender Documents � Contract Conditions Qualification Schedule � Confirmation of Vendor Registration with Eskom � Evaluation Questionnaire to Determine whether a Company, Close Corporation (CC) or Trust is a Personal Service Provider for Purposes of PAYEValid IRP 30 SARS Certificate � Preferential Points Scoring Matrix � SARS Tax Clearance Certificate (IRP20) 12
Commercial Returnables……. � Guidance Document for the Calculation of Local Content � Declaration Certificate for Local Production and Content � Localisation Compliance Matrix � Preference Points Claim Form in terms of the Preferential Procurement Regulations 2011 � Certified Copy of the VAT Registration Certificate (VAT 103) if the tenderer qualifies as a VAT vendor. � Proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour. 13
Commercial Returnables (Continued) � Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer. � B-BBEE (Broad-Based Black Economic Empowerment) certificate by an accredited Verification Agency. � Audited Financial Statements of the tenderer for the previous two (2) financial years, or to the extent that such statements are not available, for the last year � If two or more tenderers form a joint venture, consortium or other unincorporated grouping of two or more persons (“joint venture”), a copy of the joint venture agreement entered into between the partners � List of directors/ shareholders and percentage ownership 14
Communication During Tender Period • Contact Person: Bongumusa Shabalala • Tel: +27 (0) 13 699 7061 • Email Address: kusile723@eskom.co.za • Web Details: www.eskom.co.za- tender bulletin, what’s out to tender. Eskom tender bulletins, general search, Search and www.etenders.gov.za The supply, cleaning and servicing of 400 chemical toilets, 23 prefabricated toilets including urinals and servicing of conservancy tanks at Kusile Power Station for a period of 15 months. MPPPSC001160 • Enquiry closing date: 17 June 2020 at 10:00 sharp • Closing date for clarifications is 07 days before the tenders close • For more information and any clarifications will be posted on this website 15
TENDER BOX ADDRESS 24 HOUR TENDER BOX, • Eskom Tender Box, Ground Floor • No; 10 smuts Avenue • Witbank/ Emalahleni • Mpumalanga • Map link http://maps.BlackBerry.com?lat=- 25.87367&scr_z=0&lon=29.21745&label=10+Smuts+Avenue%2C+Witbank%2C+South+Africa&ad dress=10+Smuts+Avenue&city=Witbank®ion=Mpumalanga&country=South+Africa&z=0 • Latitude: 25.87723S • Longitude: 29.21629E NB: NO LATE TENDERS WILL BE ACCEPTED 16
Questions? • Questions to be emailed to kusile723@eskom.co.za 17
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