Kick Off 2016: Torchbearers Lighting the Way 1
Diving into Data / August 2016 2
How does data relate to your role? • Recruitment Chair • Service Unit Chair • Data Chair • Product Sales Chair • GSLE Chair • Day Camp Director • SU Treasurer 3
Service Unit Roster – The Core Report PURPOSE 1. Provides a comprehensive listing of all adults and girls registered in service unit. 2. Provides data showing adult roles and eligibility for roles. 3. Provides details about members that enable SU support, including: • Age Level • New/Renew • Troop, IRM, Series 4
Service Unit Roster – The Core Report Field Key and How Used Fields Project Campaign = Troop Membership Status = Active or In Process Close Date = Membership Purchased Type = Girl Adult Giving Name = Household Purchasing Membership Primary Campaign Source = New or Renew See Handout 5
Using the SU Roster – Primary Purposes September 1 – November 15 • Encourage on-time registration • Verify accuracy of new and renewing member info • Verify enough, eligible adults • Identify NEW troops / Adults for extra support LAPSED REPORT SAME Report structures as SU roster, except for previous year; includes only G & A who have NOT renewed. Identify opportunities for girls to join existing troops. 6
Using the SU Roster – Primary Purposes November – March Actively work with troops to verify all girls and adults are registered and eligible to participate in cookie sale. Support troops in ensuring cookie moms/dads are registered. April – June Encourage Early Registration Track Participation in EB Track Disbanding (or at risk) troops Identify options for girls / adults 7 whose troop is not returning
Troop Leadership Roles Troop Leader Troop leaders are the primary leaders of the girls. All troops must have at least two leaders to begin They plan meetings, ensure everyone’s safety and meeting. One leader must be in attendance anytime well-being and manage the troop’s business. the troop is meeting or attending an activity. Troop assistants help the troop leaders by generally assisting with the troop or by handling specific tasks Troop Assistant like managing the troop’s participation in a product sale, acting as troop treasurer and signer on the bank Assistants count towards girl/adult ratio. Troops account, or a driver/chaperone on field trips. They should always be accompanied by two adults, either might help plan and facilitate activities, organize a two troop leaders or a troop leader and a troop troop newsletter or social media site or coordinate assistant. snacks.
DEMONSTRATION Troop Opportunity Catalog https://girlscouts.secure.force.com /girl/GirlCatalog_TroopGroupRoleS earch https://girlscouts.secure.force.com /VolunteerCatalog_TroopOrGroupR oleSearch 9 Footer goes here
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More girls. More Girl Scouts. More volunteers. 14
SU Retention Rate by Grade Level Report Retention in Girl Scouts is calculated by dividing the current number of renewing members by the TOTAL number of members from the prior membership year. 15
EOY Goal % EOY Ret. New Renew TOTAL 2014-15 2014-15 Goal 2013-14 Rate 209 46 114 160 195 82% 160 71% 211 54 206 260 260 100% 269 77% 213 37 89 118 145 87% 145 61% 3/31/2016 D B J C SA TOTAL New 27 15 7 4 0 53 209 Renew 8 13 23 42 8 94 New 37 5 2 2 1 47 211 Renew 19 38 29 35 50 183 New 14 6 2 1 0 23 213 16 Footer goes here Renew 6 33 26 10 0 76
Volunteer Position Review: Primary Reports MEMBERSHIP Comprehensive database of all girl members in a service unit listed LIST BY TROOP: by troop ; used to ensure that membership information is correct GIRL MEMBERSHIP Comprehensive database of all adult members in a service unit LIST BY TROOP: listed by troop ; used to ensure that membership information is correct ADULT Comprehensive listing of all volunteers who have received a NEW VOLUNTEER REPORT welcome letter within the past 30 days Comprehensive listing of all troops that are incomplete due to the number of girls or approved adults 17 Footer goes here
Who can help? Service Team and Community Engagement Your Service Unit Service Team provides information that is useful to your role about recruitment plans, new troops and troop numbers and up-to- date information about the status and positions of troops, volunteers and girls. The Community Engagement Manager provides direct, regular support that includes position training, resources, DATA and problem solving. 18
Who can help? INSIDE SALES • Follow up on volunteers and girls who get “stuck” • Help match interested girls and adults with available opportunities • Contact adults in our system to find troop/other volunteers 19
Who can help? CUSTOMER CARE • Provide consistent answers to any GS questions • Help volunteers and parents work through computer or registration questions or obstacles • 1-888-350-5090 or customerservice@gswo.org 20
Who can help? SOCIAL MEDIA Our customer care team is available 8:30-5:30 on Thursday and Friday with extended hours until 7:00 Monday through Wednesday. Get the most up-to-date information online! Follow all the excitement though social media! The GSWOblog brings Girl Scouts to life – subscribe today!!! gswoblog.org 21 Footer goes here
Thanks! • Please take a moment to complete an evaluation of tonight’s event. • Join us throughout the year!!! 22
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