June, 2020 Security and Agility in Electronic Processes Summary - PowerPoint PPT Presentation

Institutional Presentation June, 2020

Security and Agility in Electronic Processes Summary About the Company Service Lines Petronect on the market Sustainability 1

Security and Agility in Electronic Processes About the Company Petronect was created on October 18th of 2002 to provide electronic commerce services related to the procurement of goods and services. Through the electronic portal, transactions are carried out ranging from requests for quotations and proposals submissions to contracts and orders management. 2

About the Company – Our Pillars “Connect suppliers and buyers in a sustainable B2B Mission marketplace.” “Become the unified local business channel preferred by Oil & Gas, Energy companies Vision and companies governed by Law 13,303.” Values “ Agility, Conformity and Simplicity .” 3

About the Company – Information Security 1 The Portal has the Declaration of Confidentiality of the Suppliers Proposals certification provided by the Bureau Veritas Certification and is in conformity with the ISO 17050-1 regulation. 2 The Petronect systems are protected by a controlled access Firewall . 3 The communication with the Portal is made through Secure Internet Protocol ( HTTPS ). 4 The contingency environment for temporary alternative operation is distinct from the main environment. 5 Monitoring, treatment and management of disorders and severe anomalies. 4

Who we are – Our History 2003 2008 Biodiesel Auctions Creation of the Purchasing and Quotations 2009 contracting Portal Inclusion of 2012 Suppliers Registration functionality 2013 2014 2018 Diligence 2019 Inclusion of Payment functionality Adequacy of the Record of 206 Petronect Portal to thousand hiring the law 13.303/16 processes 5

Petronect in the Market – Our Costumers DATA FROM 2020 (January to June) 3.694 simultaneous users 10.411 single accesses/day 525.760 registered users SAP SRM SAP R/3 SAP ECC SUPPLIERS COSTUMERS • Araucaria Nitrogenados • Petrobras Colômbia • Breitener Energética S.A. • Petrobras Logística de Exploração e Produção • Breitener Jaraqui S.A. • Petrobras Netherland • Breitener Tambaqui S.A. • Stratura Asfaltos S.A. • Gaspetro • TBG • Liquigás • Termo Bahia • Pb Biocombustível • Termo Macaé • Petrobras • Transp. Associada de Gás – TAG • Petrobras América • Transpetro • Petrobras Bolívia 6

Petronect in the Market – Our Suppliers Active companies: 146 Thousand (2020 – January to June) 3% of total registered companies 6% of total registered companies 80% of total registered 11% spread companies around the world Countries with largest registration rate Other countries 7

Systems and Services Management Service Lines Suppliers Purchasing and Payment Quotations Diligence Registration Contracting Purchasing and Contracting Portal Services 8

Supplier Registration – Roles and Responsabilities The Supplier Registration is the first step for a company to negotiate with Petrobras. By registering, the supplier companies can prove their aptitude to participate in bids. Evaluates the solicitations of Keeps the Portal available to ➢ ➢ registration of new suppliers; the costumer; Mantains the Register of the Provides support for the use ➢ ➢ supplying companies of goods of Petronect Portal; and services; Capacitates users of the ➢ ➢ Clarifies doubts about the supplying companies that are suppliers evaluation process; participating of the Register in Petronect Portal. Capacitates users of the ➢ Petrobras System. 9

Suppliers Registration – Macro Flow 2 Petrobras performs Then, fills out the the evaluation of basic data and 3 the questionnaires evaluation and the issuance of questionnaires, in the the certificate. Petronect Portal. 1 After the approval of the registration, there The supplier is the clearance candidate so the creates a user supplier can at the first participate in access to purchase and Petronect contracting 4 Portal. processes. 10

Purchasing and Contracting – Roles and Responsabilities Petronect Portal is the electronic plataform through which Petrobras System performs purchasing e contracting. COSTUMERS Selects the companies; ➢ Keeps the Portal available for the ➢ Elaborates the bidding notice and the ➢ costumers; contracting specification; Provides support for the use of the ➢ Chooses the bidding modality: RFQ (1 ➢ Petronect Portal; or 2 envelopes), Auction; Register the suppliers in the Portal, ➢ Clarifies the doubts of the market about ➢ according to Petrobras request; the contracting process; Trains users of Petrobras Group and ➢ Classifies the companies and ➢ Suppliers for the use of Petronect communicates the bidding winner; Portal. Requests the registration of companies ➢ in the Portal; Register or removes companies from the ➢ Petrobras registration. 11

Purchasing and Contracting – Macro Flow 1 Petrobras creates the opportunity Petrobras 2 and publishes it identifies the in Petronect need. 9 Portal. The Supplier visualizes the opportunity Monitoring in Petronect of the Payment Portal Process. 3 8 Period of submission Dispatch of the of proposals Electronic Invoice by the (NFe) suppliers to Petrobras through Petronect Portal . 4 7 Opening Petrobras of the issues proposals. requests. Petrobras 5 classifies the 6 proposals. 12

Purchasing and Contracting 1. Purchasing and Contracting according to the 2.745/98 Act and Law 13.303/16. 2. Purchasing and Contracting for the Exploration and Production Partnerships. 3. Biodiesel and Etanol Auctions. AMOUNT OF PROCESSES IN 2020 (January to June) 83,8 thous. • SPEED SOURCE 0,5 thous. • INVITE 1 ENVELOPE 0,1 thous. • INVITE 2 ENVELOPES ELETRONIC 0,01 thous. • INVITE WITH DFP * QUOTATION 0,01 thous. • DIRECT NEGOTIATION 1,4 thous. • PUBLIC BIDDING 1,5 thous. • PUBLIC AUCTION 1,0 thous. • UNENFORCEABILITY 0,5 thous • OTHERS 13 ELETRONIC • DIRECT 22 • REVERSE AUCTION ELETRONIC thous. • 173 REQUESTS REQUESTS * Modality of Services Contracting, with “Demonstration of Price Formation”. 13

Payment – Roles and Responsabilities The Payment Functionality aims to allow the suppliers to have access to the predictability of their payment by Petrobras. ▪ Keeps the Portal available to the ▪ Provides the payment of the costumers; suppliers; ▪ Provides support for the use of ▪ Defines dates and informations on the Payment functionality of the the scheduling of payments; Purchasing and Contracting ▪ Validate and approves electronic Portal; tax documents ▪ Trains users of the supplying ▪ Clarifies doubts of the Market companies participating in the about the payment process; Purchasing and Contracting Portal. 14

Payment – Macro Flow Information 3 regarding the 2 scheduling becomes available at Petrobras Petronect Portal. The supplier visualizes the approves scheduled date for the and payment , currency, gross validates amount, taxes, deductions, 4 the net amount and the fiscal document document key. sent. 1 Petrobras performs Supplier sends the payment the NF-e according to and/or CT-e the date through scheduled in Petronect Portal. the previous step. 5 15

Quotations – Roles and Responsabilities Performs quotations for purchasing organizations, without the purchasing authority, for items of lower price. Therefore, allows the Operational Unities or the Group Companies to focus on Strategic or Complex purchases. Specifies the good or service; ➢ Obtains valid quotations; ➢ Sets the estimated value; ➢ ➢ Issues the request; Chooses Suppliers; ➢ Monitors the request; ➢ Autorizes the request; ➢ Makes the payment. ➢ 16

Quotations - Macro Flow 3 Petronect Petrobras 4 authorizes issues the request 2 Petronect Petronect obtains 3 diligence valid quotations* 5 1 Petrobras Petrobras especifies performs the estimated price payment value and the list of suppliers. 6 *According to Petrobras established standard. 17

Diligence – Roles and Responsabilities The Diligence monitors the delivery of critical items to the projects. Gathers the informations from ➢ Defines the premises and ➢ the suppliers in order to guidelines to be adopted by monitor the schedules; the Diligence; Plans and performs monthly ➢ Evaluates the impacts and ➢ reunions of critical analysis; risks; Provides Petrobras visibility ➢ Deliberates and executes ➢ of the main focus points of the actions regarding critical Diligence. issues that might afect the delivery of the equipments. 18

Diligence – Macro Flow 2 Petronect Petrobras executes and 3 evaluates provides risks and diligence impacts. visibility . 1 Petronect Petrobras updates the defines the progress critical item of the diligent to be Items expedited. 4 19

Product Line – Our Numbers AMOUNT OF PROCESSES IN 2020 (January to June) R$ 45 bi Transactioned in purchasing 70 thous. processes 89 thous. Quotation Purchasing Request Items Processes 360 thous. Invoices processed to 16 thous. Petrobras R$ 10,7 bi Petrobras Registered Transactioned in users (currently active auctions users) 1,12 mi Payment queries (monthly) 20