Joseph Kirk Bartow County Elections Supervisor (770) 387-5098 kirkj@bartowga.org # of Active Voters: 68,282 # of Election Day Polling Places: 16 # of Advance Voting Locations: 4
EARLY TABULATION Code Sections • Opening Oath Envelopes Early O.C.G.A. 21-2-386(a)(2) • Tabulating Early O.C.G.A. 21-2-386(a)(3)-(6) GAVREO Conference December 2019
The Goal • You always want to report your results in a timely manner. • Unexpected delays can cause public concern and keep you at the office longer on an already long day. • One simple way to get finished faster is to start earlier. GAVREO Conference December 2019
What are Your Options? 1. Begin processing and tabulating all Absentee Votes at the close of polls. 2. Start cutting the yellow oath envelopes before the close of polls. 3. Start (and possibly finish) processing and scanning absentee ballots prior to the close of polls. GAVREO Conference December 2019
What can I not do? • Do not remove the privacy envelope from the yellow oath envelope unless tabulating early. • Do not close the polls on the ICP Scanner(s) or validate and publish results off of the Central Scanner until after the polls close. GAVREO Conference December 2019
Option 1 Begin at the Close of Polls • At the close of polls: – All processing and tabulation of absentee ballots will happen after the polls close. GAVREO Conference December 2019
Option 2 Open Envelopes Early • Before the close of polls – Go as far as slitting the yellow oath envelope open, but do not remove the white privacy envelope. • After 7:00 PM – Do everything else GAVREO Conference December 2019
Option 3 Tabulate Early • Before 7:00 PM – Open yellow oath envelopes and white privacy envelopes. – Organize ballots into batches. – Scan and accept each batch. • After 7:00 PM – Validate and Publish the results on the RTR GAVREO Conference December 2019
Absentee Tabulation Process Poll workers are sworn Poll Workers should in. Ballots are count the yellow oath transferred from the envelopes verify the registrar in yellow oath count. envelopes. The poll workers will The poll workers will then removed the white open the yellow oath privacy envelopes from envelope in a manner the yellow oath that preserves the oath. envelopes. GAVREO Conference December 2019
Absentee Tabulation Process If the poll workers find a ballot that is not sealed in a white Poll workers will then slit open the privacy envelope, they will seal it white privacy envelopes and in one. Then they will initial and remove the ballots. The ballots date the envelope and place it should be organized into stacks of with the other white privacy twenty. envelopes. GAVREO Conference December 2019
Absentee Process on Central Scanner If a ballot cannot be read Each stack of twenty 20 you will remove it from is a batch. Scan each the scanner and then one and accept it on the scan the remaining central scanner. ballots. Duplicate the ballots Validate and publish the that could not be results on the RTR scanned. Scan them as System. their own batch(es). GAVREO Conference December 2019
Absentee Process on ICP Scanner Check the seals on each Plug them in to turn them Use an iButton to open ICP Scanner used during on and go through the the polls on the scanners. Advance Voting. boot up process. Use the iButton to close Turn off the scanners, the polls on the scanners. then remove poll worker This will generate your memory card to transfer results reports. results to RTR. GAVREO Conference December 2019
Publication • In order to tabulate early, you must publish a notice in your legal organ and place it in your office at least one week before election day. • You must also notify your liaison on the proper form at least one week prior to Election Day. You can find the form on Firefly. GAVREO Conference December 2019
Sequestration • Anyone involved with the the early tabulation process except the Election Superintendent, the Election Superintendent’s staff, and technical support personnel must be sequestered. This includes: – Poll Workers and/or Absentee Ballot Clerks – Vote Review Panels – Monitors GAVREO Conference December 2019
Sequestration • These individuals must remain sequestered until the close of polls – they cannot leave even when they finish early. • Being sequestered means no communication with the outside world in any way, which includes the internet. No phones are allowed during sequestration. • Hiring a bailiff is an easy way to comply with this requirement. GAVREO Conference December 2019
GAVREO Conference December 2019
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