Tackling the Attendance Tackling the Attendance Problem in Learning Problem in Learning Communities and Other First- Communities and Other First- year Courses: year Courses: The Administrative Withdrawal The Administrative Withdrawal Policy at IUPUI Policy at IUPUI Jefg Watt, Associate Dean Jefg Watt, Associate Dean School of Science School of Science Gayle Williams, Assistant Dean Gayle Williams, Assistant Dean University College University College 2007 FYE - Addison, TX 2007 FYE - Addison, TX
Indiana University Indiana University Purdue University Purdue University Indianapolis Indianapolis Urban campus Urban campus Public comprehensive four-year Public comprehensive four-year institution institution Enrollment – 28,342 Enrollment – 28,342 First-time, full-time – 2,269 First-time, full-time – 2,269
Indiana University Indiana University Purdue University Purdue University Indianapolis Indianapolis Large number of commuter Large number of commuter students students High fjrst generation rates – 59% High fjrst generation rates – 59% of entering students of entering students Large number of working students Large number of working students High DFW rates High DFW rates Poor retention rates Poor retention rates
Brief History of the Brief History of the Administrative Withdrawal Administrative Withdrawal Policy Policy Concern about poor attendance Concern about poor attendance expressed in Gateway meetings expressed in Gateway meetings and in other campus arenas and in other campus arenas Assumed association between Assumed association between poor attendance and high DFW poor attendance and high DFW rates rates Research indicating some Research indicating some association between attendance association between attendance and course grades and course grades
Brief History of the Brief History of the Administrative Withdrawal Administrative Withdrawal Policy, Cont. Policy, Cont. Agreement reached by a small group of Agreement reached by a small group of faculty members in mathematics, faculty members in mathematics, English, psychology, and learning English, psychology, and learning communities to pilot an Administrative communities to pilot an Administrative Withdrawal attendance policy in fall 2001 Withdrawal attendance policy in fall 2001 The policy was designed to help The policy was designed to help freshmen establish good class freshmen establish good class attendance habits during their fjrst attendance habits during their fjrst college semester college semester
Brief History of the Brief History of the Administrative Withdrawal Administrative Withdrawal Policy, Cont. Policy, Cont. The faculty determined that The faculty determined that Administrative Withdrawal would Administrative Withdrawal would take place after the full refund take place after the full refund period period The policy was stated in the The policy was stated in the syllabus for all participating syllabus for all participating courses courses
Assessment of the Assessment of the Pilot Pilot Assessment of the policy was Assessment of the policy was conducted at the end of the pilot conducted at the end of the pilot semester semester In fall 2001, 137 students were In fall 2001, 137 students were administratively withdrawn administratively withdrawn Just over three-fourths (77%) of the Just over three-fourths (77%) of the students who were administratively students who were administratively withdrawn from at least one course withdrawn from at least one course during fall 2001 failed or withdrew from during fall 2001 failed or withdrew from all courses attempted for the semester all courses attempted for the semester
Assessment of the Assessment of the Pilot, Cont. Pilot, Cont. In addition, faculty reported that In addition, faculty reported that attendance, even in classes where attendance, even in classes where the policy had not been the policy had not been implemented, appeared to improve implemented, appeared to improve that semester. The faculty that semester. The faculty speculated that the “word was out” speculated that the “word was out” among students: IUPUI would no among students: IUPUI would no longer tolerate poor attendance longer tolerate poor attendance habits habits
Assessment of the Assessment of the Pilot, Cont. Pilot, Cont. The pilot policy was continued the The pilot policy was continued the following semesters with similar following semesters with similar results results In spring of 2003, the IUPUI In spring of 2003, the IUPUI Faculty Council approved the Faculty Council approved the implementation of the implementation of the Administrative Withdrawal policy Administrative Withdrawal policy in all undergraduate courses in all undergraduate courses
Administrative Administrative Withdrawal Fall 2001 Withdrawal Fall 2001 Number of administrative withdrawals for fall 2001 194 (original report): Number of administrative withdrawals for fall 2001 177 who were not re-instated in the course: Unduplicated headcount of students who were administratively withdrawn from one or more courses for fall 2001: 137 Number of students administratively withdrawn who were on Financial Aid (of the 137) 73
How does the policy How does the policy work? work? Faculty in participating courses Faculty in participating courses receive an Early Warning roster receive an Early Warning roster with an option check box for with an option check box for Administrative Withdrawal Administrative Withdrawal Students identifjed for Students identifjed for Administrative Withdrawal are Administrative Withdrawal are sent a letter by registered mail sent a letter by registered mail Students have approximately 10 Students have approximately 10 days to appeal days to appeal
How does the policy How does the policy work? – Cont. work? – Cont. After the deadline, students who After the deadline, students who are identifjed for Administrative are identifjed for Administrative Withdrawal are removed from the Withdrawal are removed from the course. A “W” appears on their course. A “W” appears on their transcript transcript Students who are administratively Students who are administratively withdrawn are not eligible for a withdrawn are not eligible for a fee refund fee refund
IUPUI Faculty Council IUPUI Faculty Council Regulations concerning the Regulations concerning the application of the application of the Administrative Withdrawal Administrative Withdrawal Policy may be applied in any Policy may be applied in any Policy: Policy: undergraduate course undergraduate course A statement of the policy must appear in A statement of the policy must appear in the syllabus for each participating course the syllabus for each participating course All sections of participating courses must All sections of participating courses must adopt the policy adopt the policy Policy is stated on the Registrar’s website Policy is stated on the Registrar’s website http://registrar.iupui.edu/withdrawal-polic http://registrar.iupui.edu/withdrawal-polic y.html y.html
Additional Policy Additional Policy Administration Administration Information Information Although the policy must appear in Although the policy must appear in every section of participating courses, every section of participating courses, applying the Administrative applying the Administrative Withdrawal option is the decision of Withdrawal option is the decision of the faculty member in the course the faculty member in the course An offjcial list of participating courses An offjcial list of participating courses is maintained in University College is maintained in University College Departments may remove a course Departments may remove a course from the list, but thus far, no courses from the list, but thus far, no courses have been removed have been removed
Additional Policy Additional Policy Administration Information, Administration Information, Cont. Cont. The number of courses on the The number of courses on the Administrative Withdrawal list has Administrative Withdrawal list has increased steadily over the last fjve increased steadily over the last fjve years years The faculty in 108 courses, representing The faculty in 108 courses, representing approximately 713 sections, had approximately 713 sections, had implemented the policy for fall 2006 implemented the policy for fall 2006 The campus has begun to look more The campus has begun to look more closely at the students on fjnancial aid closely at the students on fjnancial aid who reenroll after having been who reenroll after having been administratively withdrawn administratively withdrawn
Schools/Departments Schools/Departments Participating Participating Kelley School of Business Kelley School of Business Herron School of Art Herron School of Art Department of English Department of English Department of Communication Studies Department of Communication Studies Department of Psychology Department of Psychology Department of Mathematics Department of Mathematics Department of Computer and Department of Computer and Information T echnology Information T echnology
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