ISO 14001 Webinar Pacific Northwest Defense Coalition August 12, - PowerPoint PPT Presentation

ISO 14001 Webinar Pacific Northwest Defense Coalition August 12, 2014 Presented by Debra Mervyn- Mervyn Group Quality, Lean, and Project Management Systems Debra@mervyngroup.com 08/12/2014

Agenda • Business case and trends • Benefits and drivers for registration • Types of companies who benefit • Regulatory frameworks and relationship to ISO 14001 standard • Overview of ISO 14001 standard • Key differences between ISO 14001(EMS) and ISO9001/ AS9100 (QMS) • Leveraging ISO9001 or AS9100 to implement ISO 14001 • Resources and timeline • Hints and pitfalls

Management Systems Quality Management System (QMS) • Business and quality processes used to ensure customer's requirements are consistently met Environmental Management System (EMS) • Business and quality processes used to ensure environmental and other requirements are consistently met

Business Case and Trends • EU and Asia- Registrations increasing and becoming requirement for business • ISO 14001 with dual focus on Health and Safety • US- Registrations low • Significantly lower than EU • Public perception driving some registrations • Cross board- all industries and sectors • Chemical industry focus on Responsible Care

Why US Companies Don’t Do ISO 14001 www.environmentalleader.com/2013/05/02/why-us-companies-dont-do-iso-14001/

Companies Which Benefit Business case • High risk operations • Past track record and or incident cost • No formal OSHA or EHS system • EHS or OSHA costs high or want to reduce costs • High profile customers who require EMS • Entering markets requiring EMS (EU, Asia)

Benefits • Minimize risk • Decrease significance and growing costs associated with “incidents” • Improve operational consistency and efficiency • Manage proactively- not just EHS department • Reduce operating costs • Improve public perception and/or gain market recognition • Meet stakeholder and/or customer requirements • Reduce regulatory burden • Improve compliance with regulations or other requirements • Reduce legal liabilities (civil/criminal)

Regulatory Relationships • EPA, DEQ, Ecology Factor • Performance for high visible market sectors • Environmental agencies seeing benefit • OSHA Factor • Make sense to do Health and Safety with ISO 14001 • Easy and logical to integrate systems • Kitchen Sink Factor • ITAR • REACH and RoHS • Conflict Minerals

Environmental Management Key Elements • Understand potential environmental impacts and regulatory and other requirements • Define and document processes and improve • Build reliability and repeatability into process

What is ISO 14000 Series? Set of Industry Standards defining a good environmental management system ISO 14001 EMS — Requirements with guidance for use ISO 14004 EMS — General guidelines on principles, systems and support ISO 14006 EMS — Guidelines for incorporating eco design ISO 14015 Environmental assessment of sites and organizations ISO 14020 series (14020 to 14025) Environmental labels and declarations ISO 14030 discusses post-production environmental assessment ISO 14031 Environmental performance evaluation — Guidelines ISO 14040 series (14040 to 14049), Life Cycle Assessment, LCA ISO 14050 terms and definitions ISO 14062 discusses making improvements to environmental impact goals ISO 14063 Environmental communication — Guidelines and examples ISO 14064 Measuring, quantifying, and reducing Greenhouse Gas

ISO 14001 Elements Plan Environmental policy Environmental aspects Legal requirements Objectives and targets Do Structure, responsibility Act/Improve Training Communication Management review Documentation Document control Operational control Check/Correct Emergency preparedness Monitoring/measurement Nonconformance/corrective/ preventive action Records Compliance Audits Internal EMS Audits

ISO 14001 Plan 4.2 Policy 4.3 Planning 4.3.1 Environmental aspects Aspect : Element of an organization’s activities, products or services that can interact with the environment Impact : Any change to the environment, whether adverse or beneficial, resulting from an organization’s aspects 4.3.2 Legal and other requirements 4.3.3 Objectives, targets and programs Objective - overall environmental goal, consistent with the environmental policy, that an organization sets itself to achieve Target - detailed performance requirement, …, that arises from the environmental objectives and that needs to be set and met to achieve those objectives

ISO 14001 Implementation/ Do 4.4 Implementing 4.4.1 Resources, roles, responsibility and authority 4.4.2 Competence, training, and awareness 4.4.3 Communication within and to organization 4.4.4 Documentation 4.4.5 Control of documents 4.4.6 Operational control 4.4.7 Emergency preparedness and response

ISO 14001 Check/ Correct and Act 4.5 Checking and Correcting 4.5.1 Monitoring and measurement 4.5.2 Evaluation of compliance 4.5.3 Nonconformity, corrective action and preventive action 4.5.4 Control of records 4.5.5 Internal audit 4.6 Act- Management Review

ISO 14001 Distinct Processes 4.3 Planning 4.3.1 Environmental aspects and impacts 4.3.2 Legal and other requirements 4.3.3 Objectives, targets and programs 4.4 Implementation 4.4.3 Communication 4.4.7 Emergency preparedness and response 4.5 Checking 4.5.2 Evaluation of compliance

Required Procedures • Aspects and impacts- New • Legal and other requirements- New • Training and awareness- Leverage ISO AS • Communication- New • Control of documents- Leverage ISO AS • Operational - Leverage ISO AS • Emergency preparedness and response- New • Monitoring and measurement- Leverage ISO AS • Evaluation of compliance- New • Nonconformity and corrective and preventive action- Leverage ISO AS • Control of records- Leverage ISO AS • Internal audit- Leverage ISO AS • Management review- Leverage ISO AS

Approach- Step by Step Step 1 -Determine Significant Aspects and Impacts • Map processes and/ or other technique • Identify aspects and potential impacts and regulatory requirements • Apply simple scoring matrix or common sense to determine significant aspects and impacts • Establish Objectives and Targets • Developed “Environmental Improvement Programs” or Action Plans to work toward objectives and targets

Planning ISO 14001 Planning Process Identify Determine Identify Activities, Environmental Significant Products & Aspects of Environmental Services Operations Aspects/Impacts Determine Determine Legal & Controllable Impacts Other Requirements • Contractual Develop • Corporate Establish Objectives Environmental • Voluntary & Targets Plan and Programs Consider Policy Commitments

Aspects and Impacts Analysis Significance Develop Overall Process Impact and Score Impact Score by Activity Aspect Individual Activity, Product Criteria Organization, etc. Service Impact Impact Reports - Aspect Prioritization & Grouping of Impacts Impact Process Impact Changes Develop Recommendations & Brainstorming Criteria Aspect Impact Impact Responsible Consideration by EMS/Operations Parties Management Team (Brainstorming) (Stakeholders) Senior Further Integrate Management Communication Planning Development of Targets & Review Documentation Budgeting Objectives Business Prioritization Process

Examples of Impacts • On wastewater • On storm water • Point source air emissions • Fugitive air emissions • Air, water, soil and groundwater contamination • Waste generation • On ecology • On natural resources • On humans

Evaluate Aspects, Impacts, Regulatory, and O&M- At Same Time- Hint! Activity (or process flow)diagrams summarize: • Management of each activity • Inputs and outputs which could have impact, liability or regulated • Operation and maintenance procedures • Regulatory requirements, compliance, permits • Record keeping • Communication and reporting linkages