Information & Workflow Management ECD Massification Early - PowerPoint PPT Presentation

Information & Workflow Management

ECD Massification “ Early childhood development should be broadly defined, taking into account all the development needs of a child, and provided to all children” – National Development Plan, Chapter 9, Page 295  According to the Children’s Act, “any person looking after 6 or more children on behalf of caregivers, at a set venue for set times of the week, requires ‘Partial Care Registration ’“  PCR means that there is confirmation of the existence of a crèche  Without Partial Care Registration (PCR) there are no checks on the safety and suitability of an ECD site to look after children  PCR determines whether or not an ECD site meets the norms and standards as prescribed by the Children’s Act. Thus ensuring the health, safety and protection of children in the facility 2

Registration – Why does it matter? 100% Registration Accurate numbers and Improved budgeting data and resource allocation • Registration of • Improved planning • Trusted information every ECD site of service delivery on ECD services leads to increases • Allocation of confidence in • Meeting legal available resources budget allocations. requirements where they are most needed • Increase budget • Improved child allocations allow protection • Improved efficiency increased service in reporting • Increasing provision and standards in site improved quality of quality service to children. • Registration of every centre and effective use of Conditional Grant conditional registration places KZN ready to submit accurate numbers for this grant. Improved infrastructure and service quality in KZN Maintenance • This grant will be for conditionally registered sites only. ECD Centres • Ensuring correct registration of all unregistered centres Grant will allow KZN to access this funding.

System Blockages • Community-based Organisations submitting all required documents for registration on time • Capacity of CBO’s to fill documents accurately • No official working agreement between DSD and EHP’s • Access to vehicles for DSD and EHP’s site visits • Insufficient dedicated Human Resources • Lack of implementation of Conditional Registration 4

Process Re-engineering • Shift in mind-set • Batching • Jamborees • Joint visits • The decision 5

The Work Flow Board • Visual image of all ECD sites and where they are in the process of registration • Identify Blockages in the system and prioritise management focus • “Therapy Board” for social workers – makes work more enjoyable and planning easier 6

Magnetic Cards Name of ECD site Contact number Insert date when activity was completed Progress notes like reason behind any delays 7

Projects & Achievements • KwaZulu-Natal: Ugu, uMkhanyakude, uMzinyathi, Zululand & Msunduzi SUMMARY Ugu Umkhanyakude Umzinyathi Zululand Total Unregistered 60 154 294 188 Site ID 2 17 124 37 Jamboree 11 14 24 34 Submission 16 26 15 9 DSD Visit 16 41 13 11 EHP Visit 2 18 22 19 EHP Report 3 15 4 37 File Compilation 8 12 0 29 Certification 2 11 92 12 Conditional Registration 93 30 92 20 Full Registration 0 0 0 7 Unknown 0 6 2 0 * excluding sites that have been closed down 8

Projects & Achievements • KwaZulu-Natal: Ugu, uMkhanyakude, uMzinyathi, Zululand & Msunduzi Newly Funded Sites 3-5 Child No. of Newly No. of District Population*** Project Partner Funded Sites Beneficiaries Amajuba 35,563 No 28 643 Ethekwini North No 40 1 548 184,803 Ethekwini South No 14 497 Harry Gwala** 38,213 No 49 920 Ilembe 44,634 No 24 847 King Cetshwayo* 68,562 No 38 910 Ugu 53,071 Yes 120 2 945 Umgungundlovu 61,296 No 36 744 Umkhanyakude 54,045 Yes 41 1 313 Umzinyathi 44,421 Yes 54 1 446 Uthukela 54,078 No 34 1 065 Zululand 67,476 Yes 67 1 737 *Formerly Uthungulu **Formerly Sisonke 9 ***Census 2011

Projects & Achievements • KwaZulu-Natal: Ugu, uMkhanyakude, uMzinyathi, Zululand & Msunduzi Msunduzi Statistics Registered ECD Sites 123 Unregistered ECD Sites (According to DSD) 23 Unregistered ECD Sites (NAG database) 358 ECD sites trained on PCR 113 10

Projects & Achievements • Eastern Cape: Alfred Nzo, Amathole, Buffalo City Metro, OR Tambo District Training Date Site ID Jamboree Submission DSD Visit EHP Visit EHP Report Site File Compilation Certification Received Complete Waiting On Delayed Complete On Delayed Complete On Delayed Complete On Delayed Complete On Delayed Complete On Delayed Complete On Delayed Complete Track Track Track Track Track Track Track OR Tambo 27 - 28 Feb 449 128 0 2 319 0 40 279 3 143 136 1 59 79 0 65 14 0 4 30 0 30 0 Alfred Nzo 26 Apr 263 22 42 3 196 11 62 123 10 41 75 0 22 64 1 3 60 0 44 16 6 7 3 Amatole 23 - 24 Feb 272 13 2 7 250 29 82 139 24 56 59 1 19 43 0 29 14 0 14 0 0 0 0 Buffalo City 7 - 8 Feb 176 23 0 8 145 0 36 108 3 43 64 0 0 64 11 48 5 0 5 0 0 0 0 Metropolitan TOTALS 1160 186 44 20 910 40 220 649 40 283 334 2 100 250 12 145 93 0 67 46 6 37 3 No. of Trained on Certificates unregistered registration issued ECD sites

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