Mycology from the Cloud MSA 2020 Annual Meeting Poster Submission and Presentation Guidelines Call for Posters The 2020 “Mycology from the Cloud” virtual meeting graphical abstract/poster session will take place on July 22, 2020. However, registered attendees will be able to visit the session and view the posters starting on Thursday, July 16, 2020. This document will guide submitters through the process of submitting your abstract, poster or graphical abstract, and an audio file through our on ‐ line portal. Please note that poster submissions are limited to members only. If you are a non ‐ member and would like to submit a poster, please join MSA. Abstracts may be submitted from May 11, 2020 through July 10, 2020. You do not have to upload your final graphical abstract or poster with your audio file when you submit your abstract. You may change or edit your abstract and submitted files any time prior to the deadline. All final versions must be uploaded by July 10. What to prepare: Text abstract, maximum of 250 words Graphical abstract OR poster as a PDF. (See details below) Audio file, 3 minutes or less, in MP3 or MP4 format. o Audio file is required for those competing for a prize; o Recommended for others. Submitting an Abstract Abstracts must be submitted through our on ‐ line portal. The link to this portal is: https://app.oxfordabstracts.com/stages/1710/submitter You will be prompted to login to the Oxford Abstracts submission portal. You can login using your Google account, your LinkedIn account or you can create an account using your email address.
If this is the first time you are logging in, and you wish to create an account, enter the email address that you wish to use. Please note that this email address is the one to which all communications regarding your submission will be sent. You will see a message stating that the email address was not found and asking if you wish to register. Click on this link to create your account. You will be asked to confirm the email address, for your title, first name, and last name. You will also be asked to create a password and to confirm that password. When you have entered the required information, click on the “REGISTER” button to proceed to the poster submission page.
From here, you can enter the information for your abstract in the form provided. Please make sure that you fill out all of the information requested, including author information and the primary and secondary category that best suits your presentation. At the bottom, you will see options to upload your poster, as well as an audio file in MP3 or MP4 format that provides a brief spoken synopsis of your poster. You do not have to upload the poster or audio file now. These can be uploaded any time prior to July 10, 2020. Once you have completed entering the information, click “SUBMIT” to save your submission. Please note that you can come back any time prior to the deadline to update your abstract submission or to upload your final poster and audio file. To update or edit your submission, you can use this link: https://app.oxfordabstracts.com/dashboard/events/1478 When you log in, you will see your submission listed. To edit your submission, click on the pencil icon next to your submission. You may also enter a second submission by clicking on the “New Submission” button. Click here to make a Click here to edit an new submission. existing submission.
Graphical Abstract/Poster and Audio File Guidelines Graphical Abstracts and Posters can be uploaded at the same time as your abstract submission, or any time prior to the deadline of July 10, 2020. Graphical Abstracts and Posters must be in PDF format (Adobe Acrobat), and should be formatted in “Portrait” orientation if possible. Posters can be multiple pages, and use of graphics is encouraged. Graphical abstracts must be a single page. Presenters are encouraged to submit a graphical abstract rather than a traditional poster. A graphical abstract provides readers with a short, clear summary of your work using graphics rather than text to tell a story. Examples or ideas: See the Cell Press GA guide. We have also included a sample graphical abstract at the end of this document. Thanks to Jennifer Fisher, Department of Zoology, University of British Columbia for providing this example of a graphical abstract. Science is hard; effective communication is important. Increasing numbers of journals require a graphical abstract with manuscript submission. Much shorter and simpler than a traditional poster, a graphical abstract can effectively showcase your work on a webpage, as a figure in a thesis or a paper. Style for Graphical Abstracts and Posters: Include your name, email address where the submitter can be reached, coauthor names, department, university, city, country, abstract title. PDF format. Users can submit in Letter, Legal, or A4 size. Portrait orientation if possible. Posters can be multiple pages, but optimize for ease of viewing on displays of various sizes. Graphical abstracts should be on a single page. Provide biological context. Show the organism if appropriate. Show question or predictions. Show approach. Main result or conclusion. Especially for Graphical Abstracts: Keep it simple. All elements must be legible on a single computer screen. Keep text to a minimum. Use images rather than text to tell the story. Font: Arial or Helvetica, 12 ‐ 16 points Use labels only when necessary. Arrange story from left to right or top to bottom. Presenters can upload a short (no more than 3 minutes) audio summary of their poster or graphical abstract. Audio uploads must be in MP3 or MP4 format. See below for guidelines.
Audio File Guidelines: No more than 3 minutes. Include the following: o Your name o Your Institution o Presentation Title o Outline your research goals, methods, results and conclusion Must be in MP3 or MP4 format. Poster Session As this is a virtual poster session, graphical abstracts and posters will be available for viewing by registered members starting on July 16, 2020. There will be a session on Wednesday, July 22, 2020 at 3:30 PM Eastern Time. Award winners will have the opportunity to present their poster “live” and answer questions about their research in a special focused session. Further information about the focused poster session will be available soon. Support and Questions If you have any questions, please feel free to contact us! Email us at msafungi@reesgroupinc.com, or call us at (608) 441 ‐ 1060.
Improving hatchery practices to increase survival of white sturgeon Acipenser transmontanus Jennifer Fisher* Department of Zoology, University of British Columbia *MSA thanks Jennifer for providing her graphical abstract and voice recording, developed for her undergraduate Honours Research, to serve as an example of the format.
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