Identifying Bid Opportunities
Available Opportunities Per the Code of Maryland Regulations (COMAR) any solicitation where the purchase amount is expected to exceed $15,000 shall be advertised on eMaryland Marketplace. $50,000 This regulation does not apply to all government organizations. County and local government organizations may follow different guidelines/regulations.
Available Opportunities County and local government organizations are permitted to use eMaryland Marketplace as a tool to advertise contracting opportunities. Organizations Include: County Governments Local School Systems Colleges & Universities City & Town Governments Other Government Organizations There are over 400 organizations registered to use eMaryland Marketplace to advertise contracting opportunities.
Identifying Bid Opportunities Email Notifications & NIGP Codes
Email Notifications & NIGP Codes Vendors receive email notifications of opportunities based on the NIGP Codes added to the company’s eMaryland Marketplace profile. Procurement Officer Vendor creates a When any vendor creates bid profile in eMaryland code matches any solicitation eMM Marketplace. solicitation code the + = vendor will receive an Selecting NIGP Codes Entering NIGP codes email notification informing them of the Providing an email Creating a bidder opportunity address notification list
Email Notifications & NIGP Codes What are NIGP Codes? NIGP = National Institute of Government Purchasing Coding system to classify products and services purchased by State and local governments
Email Notifications & NIGP Codes Codes Used by the State of Maryland 5-digit codes 914-68 NIGP Class Item NIGP Class
Email Notifications & NIGP Codes NIGP Codes Available 8,748 6,776 1,972 Commodities Services
Email Notifications & NIGP Codes What Codes Should You Select? Select codes related to contracting opportunities you are interested in receiving notifications for Products you sell Services you provide Services that you support Do you sell a product that a vendor may need to complete a project? Do you provide a service that a vendor may need to complete a project?
Email Notifications & NIGP Codes Selecting NIGP Codes NIGP Drop-down NIGP Keyword NIGP Code Browse
Email Notifications & NIGP Codes Tips for Selecting NIGP Codes You can add additional codes anytime, as frequently as you would like There is no limit to the number of codes you can add to your profile You can always “deactivate” codes after you have added them
Email Notifications & NIGP Codes The codes you select result in an email being sent to your company.
Identifying Bid Opportunities Searching for Solicitations
Searching for Solicitations Logon to eMaryland Use the Public Search - Or - Marketplace Tool
Searching for Solicitations Accessing the Search Tool After Logging On If you have multiple tab options, be sure to select the Seller tab. Click on the magnifying glass symbol.
Searching for Solicitations Select Document Type The Advanced Search screen will open first prompting you to select a Document Type . Once you select a document type the Advanced Search s creen will expand. Select Bids from the drop-down box.
Searching for Solicitations Advanced Search
Searching for Solicitations eMaryland Marketplace Bid #
Searching for Solicitations Bid # Search MDJ0231030621
Searching for Solicitations Search Using a Word or Phrase
Searching for Solicitations Type any keyword or phrase to search for opportunities. Bid Description Search Examples Service – i.e. “construction”, “roofing”, “security”, “HVAC” Product – i.e. “truck”, “kitchen”, “uniform”, “sign”
Searching for Solicitations Examples of Bid Descriptions
Searching for Solicitations Type any keyword or phrase to search for opportunities. Bid Description Search Examples Small Business Reserve Procurement – “SBR” Procurements with MBE Goals – “MBE”
Searching for Solicitations Examples of “SBR” Search
Searching for Solicitations Examples of “MBE” Search Lu mbe r
Searching for Solicitations Search by selecting a NIGP Class code and/or a Class Item code
Searching for Solicitations Select the NIGP Class code for which you would like to view solicitations. The results of this search will show all solicitations where this NIGP Class code was entered by the Procurement Officer no matter what NIGP Class Item code was used. You may further narrow down your search results by selecting a NIGP Class Item code.
Searching for Solicitations When selecting a NIGP Class Code Keep in Mind: Commodity Service Codes Codes 005 - 898 900 - 999
Searching for Solicitations Search Results Bid Due Bid # Bid Description Status Alternate ID Organization Buyer Date Status Sent = Published (public can view solicitation) Bid to PO = The Awarded Vendor was Posted
Identifying Bid Opportunities Reviewing a Solicitation
Reviewing a Solicitation
Reviewing a Solicitation 3 2 1 4 5
Reviewing a Solicitation
Reviewing a Solicitation
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Reviewing a Solicitation
Reviewing a Solicitation File Attachments
Reviewing a Solicitation Recap When reviewing a solicitation remember to pay attention to … EVERYTHING, including: Bid Opening Date Pre-bid meeting information The Q&A cutoff date Instructions for submitting bids Bid requirements What documents need to be submitted? Are there wage requirements? Are there bonding requirements? MBE or VSBE Goals? Amendments
Identifying Bid Opportunities NIGP Code Challenges
NIGP Code Challenges You are receiving emails for products/services you do not provide Review the solicitation scope and specifications The description may be broad and may not appear to be something you would be interested in but there may be a need for your product/service somewhere in the scope of the solicitation Review the solicitation line items See what NIGP codes were entered with the line items to identify which code triggered the email to be sent to you If you feel an incorrect code was used, contact the buyer and let them know your concerns If you do not see a matching code, contact the buyer and inquire as to why you received the solicitation
NIGP Code Challenges You are not receiving any emails Check your profile to see which email address has been set up to receive notifications The system only allows one email address to be used for notifications This email address can be updated at any time
NIGP Code Challenges You came across a procurement you are interested in but you did not receive a notification email for the solicitation Review the solicitation to see what codes were entered with the line items Look to see if you are missing any codes that you should have on your profile Look to see if the correct codes were used by the buyer Whether you feel the code is the correct or not, add it to your profile If the buyer used this code once they will likely use it again Even if you feel it is incorrect, it is the code the buyer uses, thus, the code that is generating the notification emails Keep in mind, the buyers are not usually experts in the products/services they are purchasing so they are doing their best to identify and select the correct codes. If you have questions or concerns about the codes they selected you may contact them and provide your comments and recommendations.
Identifying Bid Opportunities eMaryland Marketplace Resources
eMaryland Marketplace User Resources A Frequently Asked Questions Guide is available to help users gain more information about the system and provide answers to common questions.
eMaryland Marketplace User Resources Frequently Asked Questions The FAQ guide provides answers to commonly asked questions. The questions are sorted by category and the answers are easily accessible by clicking the question link. Note: this is only a small snip of the document. This document provides answers to over 30 questions.
NIGP Code Resources A series of Instruction Guides are available to help users navigate the system.
NIGP Code Resources Instruction Guides Each guide provides step-by-step instructions (including screen shots) to walk you through various processes within the system. The guides listed under Business Users are specific to vendor functions. Understanding Commodity Service Codes provides an overview of the NIGP cods and walks vendors, step-by-step, through the process of selecting codes.
eMaryland Marketplace User Resources eMaryland Marketplace Help Desk 410-767-1492 dgs.emaryland@maryland.gov
NIGP Code Resources eMaryland Marketplace Help Desk dgs.emaryland@maryland.gov 410-767-1492
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