ICP Pre-Solicitation Conference Agenda 0800 Opening Remarks 0805 End State Contracting Overview – Tamara Miles, EMCBC 0820 Background of ICP, Regulatory Environment, Incumbent Contracts, ICP Acquisition Summary Points/Purpose – Doug Pruitt, DOE-ID 0835 Overview of Acquisition Process & Draft RFP Sections – Lori Sehlhorst, EMCBC 0930 Section H, Contractor Human Resource Management (CHRM) Requirements – Paul Allen, DOE-ID 0945 Overview of Remaining Draft RFP Sections – Lori Sehlhorst, EMCBC 1000 Q&A - if time permits 1030 Break – Lunch on your own, food and drink permitted on bus 1130 Site Tour Check-In 1200 Site Tour Departs Times are approximate, schedule will be adjusted as needed www.energy.gov/EM 1
Idaho Cleanup Project Draft Request For Proposal Pre-Solicitation Conference SOL No. 89303319REM000034 Lori Sehlhorst Doug Pruitt Procuring Contracting Officer Team Lead for Solid Waste Disposition Office of Environmental Management (EM) EM Consolidated Business Center and Idaho Operations Office February 25, 2020 www.energy.gov/EM 2
Logistics/Ground Rules No audio or video recording permitted. Questions should be submitted via the notecards provided. DOE may attempt to answer questions during the pre-solicitation conference today , time permitting. Comments may also be submitted to the procurement email address at ICP@emcbc.doe.gov for DOE’s consideration in preparing the Final RFP . www.energy.gov/EM 3
Logistics/Ground Rules • Nothing stated or presented during this conference should be construed as a revision to the Draft RFP. • T oday’s briefing slides, Q&As, and the attendee list will be posted on the procurement website. • The written terms and conditions of the Final RFP , once released, will govern over information presented today. • Information provided today is at a summary level and subject to change. www.energy.gov/EM 4
ICP Pre-Solicitation Conference Agenda 0800 Opening Remarks 0805 End State Contracting Overview – Tamara Miles, EMCBC 0820 Background of ICP, Regulatory Environment, Incumbent Contracts, ICP Acquisition Summary Points/Purpose – Doug Pruitt, DOE-ID 0835 Overview of Acquisition Process & Draft RFP Sections – Lori Sehlhorst, EMCBC 0930 Section H, Contractor Human Resource Management (CHRM) Requirements – Paul Allen, DOE-ID 0945 Overview of Remaining Draft RFP Sections – Lori Sehlhorst, EMCBC 1000 Q&A - if time permits 1030 Break – Lunch on your own, food and drink permitted on bus 1130 Site Tour Check-In 1200 Site Tour Departs Times are approximate, schedule will be adjusted as needed www.energy.gov/EM 5
Opening Remarks Connie Flohr, Manager Idaho Cleanup Project www.energy.gov/EM 6
DOE EM End State Contracting Overview Tamara L. Miles Procurement Director EM Consolidated Business Center www.energy.gov/EM 7
End State Contracting Model (ESCM) Concerted effort within EM to reinvigorate the nuclear waste cleanup completion mindset ESCM employs a Two-Step Process: 1) Competitive qualifications-based Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) Request for Proposal (RFP) 2) Post-award negotiation of discrete scopes of work through effective partnering on a Task Order (TO) basis (Cost Reimbursement or Fixed Price) Provides EM the ability to partner with industry and stakeholders at this critical juncture of the Program to openly negotiate the right, risk-based Interim and Final End States to reach completion at many of our sites Developed with detailed consideration of industry feedback on the Draft RFPs issued for the Hanford Central Plateau Cleanup Contract and Nevada Environmental Program Services Contract Financial Liability & Environmental Risk Reduction www.energy.gov/EM 8
ESCM Step 1– Streamlined Source Selection ESCM: ESCM Streamlined Source Selection: Technical 1. Key Personnel 1. Key Personnel Evaluation 2. Technical & Management Approach 2. Past Performance Factors (Transition, representative Task 3. Management Approach (Transition, Order(s), IDIQ Management, Small IDIQ Management, Small Business Business Participation) Participation) 3. Past Performance (Descending order of importance) (Descending order of importance) Cost/Price Cost and Fee for representative Task Transition Task Order • Order(s), including Transition Fully burdened labor rates (excluding • fee) for one-year period applied to DOE-provided direct labor hours Key Personnel Salaries (one-year) • Fee/Profit (one-year) • Basis for Technical Evaluation Factors are Technical Evaluation Factors are Award Significantly More Important than Significantly More Important than (no change) Cost/Price Cost/Price Transition 60 Days 90 Days, plus Implementation Period Period www.energy.gov/EM 9
ESCM Step 2 - Post Award Task Orders Up to 10-year Ordering Period with Minimum Guarantee established During Implementation Period, negotiate TO(s) for near term scope(s) of work (not evaluated during pre-award) Partner with contractor and regulators (as necessary) to agree on next discrete, scope segment(s) to negotiate Risk-based approach for site closure or end states resulting in: More realistic, reliable pricing of higher fidelity scope Appropriate incentive structure with balanced risk/reward Improved contractor accountability “Off Ramp” - If cannot agree on reasonable prices and/or contractor performance is subpar, contract can be ended with no termination liability after minimum ordering guarantee is satisfied. www.energy.gov/EM 10
ESCM Benefits Reduced Procurement Lead Time & Less Upfront Proposal Cost Lower Cost of Fewer Entry for Contract Companies Changes New to EM Market Flexible, Cost- Effective Environmental Cleanup Optimal Solutions Less Based on Risky/Complex Known Pre-Award Conditions, Evaluation Funding, and Discrete Priorities Scopes for Greater Pricing Reliability & Equitable Risk Sharing www.energy.gov/EM 11
ESC Acquisitions Hanford Central Hanford Tank Closure Plateau Cleanup Contract Contract Savannah River Nevada Environmental Integrated Mission Program Services Completion Contract Idaho Cleanup Project www.energy.gov/EM 12
Summary ESCM, a paradigm shift in contracting, achieves EM objectives • Reinvigorate nuclear waste cleanup completion mindset • Focus on reducing financial liability and environmental risks • Bolster efforts to get off the GAO High Risk List for Contract Management EM continues to be as transparent and collaborative as possible with industry regarding ESCM and all procurement actions EM continues to streamline the acquisition process and requirements and increase consistency across procurement actions Primary takeaway for industry is to provide candid feedback to the procurement teams www.energy.gov/EM 13
Background of ICP, Regulatory Environment, Incumbent Contracts, ICP Acquisition Summary Points/Purpose Doug Pruitt DOE-ID www.energy.gov/EM 14 9
Idaho Cleanup Project: Vision and Mission Vision: The Contractor and DOE will • accomplish the safe environmental cleanup of the Idaho site to honor commitments to stakeholders, reduce risks to people and communities, and relieve future generations of environmental and financial liabilities. Mission Statement: The Contractor and DOE will • implement fresh solutions to safely integrate, accelerate and deliver the ICP project compliantly, on schedule and within budget. www.energy.gov/EM 15
Idaho Cleanup Project Mission Three Main Operating Areas: • INTEC 10 nuclear facilities • RWMC 2 nuclear facilities Fort St. Vrain • Idaho Nuclear Technology and Engineering Center (INTEC) Main Missions: Transuranic and mixed low-level waste • characterization and shipping Environmental restoration of legacy • waste under CERCLA Spent nuclear fuel management • High-level waste management • Liquid waste treatment • Radioactive Waste Management Complex (RWMC) www.energy.gov/EM 16
Regulatory Drivers Idaho Settlement Agreement • All TRU waste removed from Idaho by 2018 • All spent fuel placed in dry storage by 2023 • Remove all spent fuel from Idaho by 2035 • Treat and have all high-level waste road-ready to remove from Idaho by 2035 RCRA Site Treatment Plan • Provides framework for mixed waste management at INL Site, including Calcine CERCLA Federal Facility Agreement/Consent Order • Governs environmental restoration activities • Complete exhumation by 2023 • Complete Sub-surface Disposal Areas (SDA) Cover Construction by 2028 • Primary focus for ICP is SDA, Test Area North Groundwater treatment, and maintain previous remedies www.energy.gov/EM 17
Incumbent Contracts Fluor Idaho, LLC: Contract Type: CPIF, CPFF Award Value: $1.5 Billion Current Value: $2 Billion Performance Period: June, 2016 to May, 2021 Scope: Idaho Cleanup Project (all work other than NRC-regulated spent fuel) Spectra Tech, Inc. (STI): Contract Type: Firm Fixed Price Award Value: $31.6 Million Current Value: $45 Million Performance Period: June, 2016 to March, 2021 Scope: Manage NRC-Licensed Facilities Fort St. Vrain independent spent fuel storage installation www.energy.gov/EM 18
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