HUD S Standards f for S Succe ccess Pi Pilot Data C Collect - PowerPoint PPT Presentation

HUD S Standards f for S Succe ccess Pi Pilot Data C Collect ction: Participant H Housing Data E a Elem emen ents Virtual Conference May 15th, 2017

Toda day’s P s Prese esenter D. Rob Haley PhD, MBA, MHS Co-Founder and Executive Vice President StrategyGen 2 DU203NP-15-D-03/049115500498

Obj bjectives o s of Ses essi sion 1. Increase understanding of data integrity and collection a. Participant Housing data elements 2. Answer questions 3 DU203NP-15-D-03/049115500498

At the end he end of thi his s s sessi ession, y you u will: 1. Receive HUD’s updated information regarding Standards for Success 2. Understand Participant Housing data elements including: 1. A deeper understanding of terminology related to housing status and housing options; and 2. Increased knowledge regarding services to obtain housing and self-sufficiency 4 DU203NP-15-D-03/049115500498

Background 5 DU203NP-15-D-03/049115500498

Participa pant Centered D ed Data E Elemen ents 6

Previous V Virtual C Conferen ence- Participant t Hea Health th D Data El Elements ts • No Personal Identifiable Information is reported to HUD.​ • The Health Coverage Code includes identifying: (1) if the Participant has insurance; and (2) the organization that provides the insurance.​ • Data elements identify if the Participant:​ • Has a primary care provider; • Had a routine medical exam by a health care provider; and • Received medical services and mental health services.​ • Select Substance Abuse Services are also Mental Health Services.​ • The Activities of Daily Living (ADL) Code and the Instrumental Activities of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment. 7 DU203NP-15-D-03/049115500498

Participant Housing Data Elements 8 DU203NP-15-D-03/049115500498

Participa pant H Hous using ng D Data Elemen ents – List st Data Element Data Element Needs Assessment Service Code Chronically Homeless Status Code Homeless Status Code Weeks Homeless Count Prior Night Residence Code Returning Citizen/Ex-Offender Code Housing Status Code Hard to House Code Years in Subsidized Housing Number Transportation Assistance Service Code 9 DU203NP-15-D-03/049115500498

Participa pant H Hous using ng D Data Elemen ents – List ( (co continued) Data Element Data Elements Pre-Housing Counseling Service Code Shelter Placement Service Code Temporary Housing Placement Service Post-Housing Counseling Service Code Code Residence Census Tract Intermediate Housing Service Code Permanent Housing Placement Service Opportunity Area Census Tract Code Fair Housing and Civil Rights Assistance Permanent Housing Placement Date Service Code Independent Living Service Code 10 DU203NP-15-D-03/049115500498

Applies to Grants: B-b SC Y JRAP Y Need eeds As s Assess ssment Ser ervice C Code de FSS Y LBPHC N HC N LHRD N HOPWA Y MFSC Y JOBS+ Y ROSS Y Documented assessment or Individual Services and Training Plan (ISTP) to determine appropriate housing and support services • Must include a document identifying Participant’s housing and supportive service needs • Reveals the past and current details of Participant’s strengths and needs to match Participant to appropriate housing and supportive services • Can occur either at initial screening or at time of entry to a housing program and is documented in Participant’s case record 11 DU203NP-15-D-03/049115500498

Need eeds As s Assess ssment Ser ervice C Code de Applies to Grants: B-b SC Y JRAP Y FSS Y LBPHC N HC N LHRD N HOPWA Y MFSC Y JOBS+ Y ROSS Y HUD Update Information related to Budget-based Service Coordinators applies to 202. 12 DU203NP-15-D-03/049115500498

Need eeds As s Assess ssment Ser ervice C Code de Applies to Grants: B-b SC Y JRAP Y FSS Y LBPHC N HC N LHRD N HOPWA Y MFSC Y JOBS+ Y ROSS Y HUD Update Response option of “Information not collected” added to responses that include “N/A”. 13 DU203NP-15-D-03/049115500498

Meetin ing o of Se Servic vice C Coordin inators – John a and K Kathy 14 DU203NP-15-D-03/049115500498

Hypo pothe hetical E Exampl ple e - Mee eet N Ned ed – Pro rogra ram P Participant • Resident of Washington, DC • 28 years old • U.S. Army Veteran • Lacks a fixed, regular adequate living environment • Lived on the streets for 10 of the last 12 months • Has no disability • Has no criminal record 15

Applies to Grants: B-b SC N JRAP N Homel Ho eless S ss Status C Code de FSS N LBPHC N HC N LHRD N HOPWA Y MFSC N JOBS+ N ROSS N Homeless Not Considered Homeless Lack a fixed, regular, adequate night A Participant is not considered time residence: homeless if they are: Primary night time residence is: • Sleeping in a temporary residence • Public or private shelter used for while away from home; temporary accommodation; • Imprisoned; or • Institution providing temporary • Detained under an Act of residence for those intended to be Congress or State law. institutionalized; or • Other place not ordinarily used as a regular sleeping accommodation. A Participant under 18 is considered homeless if they left home without permission of family (runaway youth) 16

Homel Ho eless S ss Status C Code de Applies to Grants: B-b SC N JRAP N FSS N LBPHC N HC N LHRD N HOPWA Y MFSC N JOBS+ N ROSS N 17 DU203NP-15-D-03/049115500498

Homel Ho eless S ss Status C Code de Applies to Grants: B-b SC N JRAP N FSS N LBPHC N HC N LHRD N HOPWA Y MFSC N JOBS+ N ROSS N 18 DU203NP-15-D-03/049115500498

Shel helter er P Placement S Ser ervice C e Code de Applies to Grants: B-b SC N JRAP N FSS N LBPHC N EMERGENCY SHELTER HC N LHRD N HOPWA Y MFSC N JOBS+ N ROSS N Any facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements Housing and Support Services Safe Place to Support Supervision Live Structures Group Homes Clusters of Apartments Network of Homes 19 DU203NP-15-D-03/049115500498

Prior N Night R Residenc dence C e Code Applies to Grants: B-b SC N JRAP N FSS N LBPHC N HC N LHRD N HOPWA Y MFSC N JOBS+ N ROSS N Title: Prior Night Residence Code Question: Where did you sleep before receiving grant services? Focus Area: Housing PRLI Fixed ID: 53 20 DU203NP-15-D-03/049115500498

Housi Ho using S Status C s Code de Applies to Grants: B-b SC Y JRAP Y FSS Y LBPHC N HC N LHRD N HOPWA Y MFSC Y JOBS+ Y ROSS N 21 DU203NP-15-D-03/049115500498

Years i in Subsidi dized H ed Housing ng N Number ber Applies to Grants: B-b SC Y JRAP Y FSS Y LBPHC N HC N LHRD N HOPWA Y MFSC Y JOBS+ Y ROSS Y 22 DU203NP-15-D-03/049115500498

Hypo pothe hetical E Exampl ple e – Ne Ned – Addit itio ional D l Details ils • 4 episodes of homelessness in 3 years • Lived on streets and shelter • Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days • Prior to the last 12 months, 3 homeless episodes consisting of: • 5 days • 20 days • 14 days 23

Chronic ically lly H Homele less St Status C Code Requirements to be considered chronically Applies to Grants: B-b SC N JRAP N homeless include: FSS N LBPHC N HC N LHRD N HOPWA Y MFSC N 1. Homeless JOBS+ N ROSS N Unaccompanied homeless 2. Disabling condition 3. Continuously homeless for a year or more 4a. OR 4b. Four episodes of homelessness in the past 3 years, each lasting a minimum of 15 days 5. Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days 24 DU203NP-15-D-03/049115500498

Ne Ned – Chronic ically lly H Homele less St Status Requirements Supporting Facts Analysis 1. Homeless? • No fixed, regular, adequate night Yes time residence and sleeps in the streets 2. Unaccompanied homeless? • Individual, or adult or minor head Yes of household who is alone while homeless 3. Disabling condition? • No disabling condition No 4a. Continuously homeless for a year • Has been homeless for 10 months No or more? OR 4b. Four episodes of homelessness in • Has been homeless four times, but No the past 3 years, each lasting a one instance was 14 days minimum of 15 days? 5. Meets the conditions for being • Does not meet the conditions for No chronically homeless before being chronically homeless institutionalized fewer than 90 days? Is Ned chronically homeless? No 25 DU203NP-15-D-03/049115500498

Applies to Grants: Week eeks Ho s Homel eless C ss Coun unt B-b SC N JRAP N FSS N LBPHC N HC N LHRD N HOPWA Y MFSC N JOBS+ N ROSS N Question: How many weeks have you been homeless in the past 12 months? 26

Week eeks Ho s Homel eless C ss Coun unt Applies to Grants: • 10 Months x 4.33 Weeks per month = B-b SC N JRAP N On FSS N LBPHC N • 43.33 Weeks HC N LHRD N Street HOPWA Y MFSC N JOBS+ N ROSS N • 35 days / 7 Days per week = In • 5 Weeks Hospital • 43.33 Weeks + 5 Weeks = • 48.33 Weeks which rounds to 48 weeks Total 27 DU203NP-15-D-03/049115500498