GRANT DEVELOPMENT WORKSHOP OCTOBER 21, 2017 Grant Development - PowerPoint PPT Presentation

GRANT DEVELOPMENT WORKSHOP OCTOBER 21, 2017

Grant Development Workshop Agenda 9AM – 9:10AM Welcome Remarks 9:10AM -10:15 AM Grant Overview 10:15AM - 10:30AM Break 10:30AM - 10:45AM Q & A Session 10:45AM - 11:30AM Grant Writing Tips 11:30AM - 1PM Project Design 2

GUIDELINES L. LOOMIS 3

PROGRAM OVERVIEW  To promote city-wide neighborhood pride, resident engagement and community improvements  To offer financial assistance for neighborhood groups to improve physical features and develop service-based projects  Up to $10,000 in grant funds to community groups with top ranked service-based or neighborhood improvement project 4

APPLICANT ELIGIBILITY Applicants eligible to apply must be a group of residents living within Dallas city limits. The group is not required to be a 501(c)3. The following are examples of eligible applicants: Neighborhood or Homeowner Associations • Crime Watch groups • Civic organization • Community garden groups • Youth Groups • Non-Profits 501(c)3 • * A represent at ive must at t end a Grant Applicat ion Workshop t o be eligible. Priorit y will be given t o new applicant s . 5

PROJECT LOCATION Projects location must be within Dallas city limits and is open to all areas in the City of Dallas Priority is given to projects in southern Dallas defined by Dallas city limits on • the west, south and east. The northern border is the Trinity River west of downtown and Interstate 30 east of downtown. 6

PROJECT ELIGIBILITY Projects should comply with the following: • Demonstrate resident engagement • Provide a public benefit which promotes a stronger, safer, vibrant community • Completed within one (1) year of executing the grant agreement • Meet all City insurance requirements, policies and codes • Maintain commitment without assistance or future funding from the City of Dallas 7

PROJECT TYPES 8

Projects that build a neighborhood’s appearance in a way that is highly visible to the public realm and serves a community benefit. • Examples: Street sign toppers, park improvements, planter boxes along streetscape, information/ community kiosks, creek/ community cleanups, art murals, neighborhood landscaping. *If Neighborhood Improvement Projects cannot be implemented by the applicant on a reimbursement basis, the City of Dallas may at its discretion implement the project through existing programs. *Neighborhood improvement projects require a two (2) year maintenance commitment. NEIGHBORHOOD IMPROVEMENT PROJECTS 9

Project: Brettonwood Branding Project Awarded Amount: $4,200.00 Council District: District 3 Project Accomplishments  Increasing neighborhood participant and strengthening community ties  Demonstrates neighborhood identity and increases visibility of a neighborhood EXAMPLE NEIGHBORHOOD IMPROVEMENT 10

Community enrichment activities, events, or projects that increase neighborhood engagement and improve the quality of the community. • Examples: Neighborhood newsletters, community events, community gardens, and community awareness initiatives *Service-based projects are funded only on a reimbursement basis, and require a one (1) year maintenance commitment. SERVICE-BASED PROJECTS 11

APPLICATION SANDRA A.M. BOWIE 12

EVALUATION CRITERIA (100% OR 200 POINTS) Evaluation & Explanation Criteria Applicant Organization’s history, accomplishments and capacity  Qualifications New applicants  (60 points) Project location  Project Description Clear project description  (70 points) Including project type, elements, and scope  Maintenance/ replacement plan  Benefits proposed project will create in your neighborhood(s) Project Timeline Key project activities and parties responsible for planning, implementation, and time  (20 points) frame Project feasibility within (1) one year  Budget Clear break down of costs  (30 points) Feasibility within budget  Neighborhood Community participation in project implementation  Participation Partners collaborating on the project  13 (20 points) Neighborhood participation after the completion of the project 

APPLICANT QUALIFICATIONS (30% OR 60 POINTS) • Briefly describe the organization’s history, accomplishments, leadership and ability to complete project? • Are you a new applicant? • Is the project located in the growSouth geographical area? 14

PROJECT DESCRIPTION ( 35% OR 70 POINTS) • Clearly describe your neighborhood project in detail. Include project type, project scope and elements. • What is the maintenance/ replacement plan for the project? • Describe the benefits that the proposed project will create your neighborhood? 15

PROJECT TIMELINE (10% OR 20 POINTS) • Identify the key project activities and parties responsible for each task for the planning and implementation? • Is the project feasible within a one year time frame? 16

Description of timeline Remember to Plan and • Implement project Small steps= big wins • Responsible Party Who is responsible • for each step? Date of Action Be realistic • Be Respectful of • Group members time 17

BUDGET (15% OR 30 POINTS) • How will the grant funds be used? (Completed Budget Form) • Is the project cost effective, achievable, and sufficiently funded without ongoing maintenance from the City of Dallas? 18

FUNDING • Grant funds may be used for: The purchase of supplies, materials, and equipment essential to the project; and • Marketing materials directly related to the project. • Purchase of professional services that cannot be performed by neighborhood • volunteers. • Grant funds may not be used for: Expenditures incurred or financial commitment made prior to signing grant • agreement Operating/ Administrative expenses • Food or catering services • Payment to individual other than those who provide their professional services to the • project Expenses that do not clearly contribute to a public purpose • Travel or transportation expenses • 19

Budget Items Supplies or Materials • Professional Services • External In-kind Contribution Submit Fiscal Agent • Commitment Letter or Letter of Donation w/ application TOTAL GRANT REQUEST $10,000 or less • 20

FISCAL AGENT LETTER Partnership Statement of Monetary Donation/ Goods Contact Information of Fiscal Agent 21

NEIGHBORHOOD PARTICIPATION & PARTNERS (10% OR 20 POINTS) • How will the community participate in the implementation of the project? • Who are the partners collaborating on the project and what is their role? • How will the applicant support neighborhood participation after the completion of the project? 22

ATTACHMENTS Required: • Neighborhood Participation Form • Fiscal Agent Commitment letter(s) for external monetary commitments (if applicable) Up to five (5) additional attachments are allowed. Examples: • Support letter (s) • Photos • Proof of insurance / permit forms • Site plan • Maintenance agreements 23

DISCLAIMER City of Dallas reserves right to reject any application submitted at any time during application cycle if it is discovered that a project would be a violation to any City ordinance, conflicts with current City services, goes against vision &/or mission of organization, or is deemed illegal or immoral. 24

GRANT SCHEDULE Application Submission Monday, October 23, 2017 @ 8AM Opens Application Deadlines Monday, November 20,2017 @ 4:59 PM Grant Award January 2018 Announcement Project Development Thursday, February 1, 2018 Workshop Contract Execution February 2018 starts 25

QUESTIONS? 26

GRANT WRITING SANDRA A.M. BOWIE 27

Application Process Team  Writer  Project Description  Partners – additional funds  Budget  Create and Collect Attachments  Signatures/Submit  Draft Review  Have you answered all the questions?  Who has scanning capabilities?  Assemble w/signatures and attachments  28 Submit 

GRANT WRITING TO DO’S  Establish a team w/ leader  Identify one writer  Read, highlight and understand Guidelines  Compile questions for administrator  Create timeline w/assignments 29

WRITING HINTS Read guidelines  Don’t wait until last minute  Understand funding criteria  Follow directions  Be consistent in style and format  KISS – Keep It Simple Sandra  Use strong verbs: decrease, improve, expand…..  Tell a good story – believe in your ability and project  Beware of jargon, acronyms and abbreviations  30

WAYS TO IMPROVE Be realistic – don’t promise global changes  Be factual – don’t make unsupported assumptions  Be honest  Be creative and positive, not problem oriented  Make a specific request  Don’t assume funder knows anything about your  organization Avoid emotion  Be graceful when your proposal is not funded  Accept constructive criticism and learn from your  mistakes 31 Keep funder informed about work 

THANK YOU FOR IMPROVING YOUR COMMUNITY FOR ADDITIONAL INFORMATION : Elizzebeth Loomis, Grant Compliance Sandra A.M. Bowie, Manager II Sandra.bowie@dallascityhall.com Elizzebeth.loomis@dallascityhall.com 32 (214) 671-5070 (214) 671-5148