Governance Project Transition Team Session One Introduction and - PowerPoint PPT Presentation

Governance Project – Transition Team

Session One • Introduction and Background • Charity Trustees • Charter • Scout Group Executive Team – Operational Rules Session Two • Scout Counties & Provinces • Service Level Agreement (SLA) • What Happens Next? • Group Treasurers

Scout Group Trustees

What is a Charity Trustee? • In Ireland, a Charity Trustee, includes any officer of the body or any person for the time being performing the functions of an officer of the body. In Northern Ireland Charity Trustees means the persons having the general control and management of the administration of a Charity. • ‘Charity Trustees’ are defined in the Act and are essentially those persons having day to day control of a charitable organisation. • For charities with ‘management committees’ or ‘core groups’, the members of these groups will be considered to be ‘trustees’ as a result of this Act.

Who can be a Charity Trustee? Persons aged 18 or over can be a Charity Trustee; but certain individuals are not entitled to be trustees under the legislation. Certain persons are disqualified from holding the position of Charity Trustee. In Ireland a person shall cease to hold the position of Charity Trustee if that person: • is adjudicated bankrupt • makes a composition or arrangement with creditors • is convicted of an offence on indictment • is sentenced to a term of imprisonment • is disqualified from acting as a director

What are the duties of a Charity Trustee? Note: Some of the sections of the Charities Acts in both jurisdictions have yet to be commenced • That the Charitable Organisation/ Charity is on the Register of Charities Keep proper books of account which correctly record • The books of account must be kept for minimum of 6 years • To prepare an annual statement of account • If necessary arrange for the auditing of the books of account • Comply with any directions made by the CRA/CCNI with regard to the books of account • Prepare and submit to the CRA or the CCNI an annual report in a format which may be prescribed in respect of its activities after the end of each financial year

Charity Trustee: Payment and Insurance • A charity is not, and will not be, permitted to pay trustees for their work in their capacity as a trustee (other than for receipted expenses). • A charity will be permitted to pay a Charity trustee (or persons connected to a trustee) for work which is not related to their role as a trustee. • Charities will be permitted to purchase ‘directors and officers’ insurance to indemnify its trustees for liabilities relating to acts done or omitted by the trustee in good faith and in performance of their functions as a charity trustee.

Charities Regulatory Authority 16 October 2014: • Charities Regulatory Authority established • Charities Act commenced (except Part 4 – statutory investigations, and Part 7 – miscellaneous) • Register of Charities published • All existing CHY charities deemed registered – but additional information required • All other charities must apply to register by 16 April 2015 – extended to April 2016 • We are currently waiting for confirmation of a date from the CRA to bring Scout Groups in the ROI forward for registration • www.charitiesregulatoryauthority.ie

Scout Group Executive Team / Trustees The Scout Group Leader o The Scout Group Secretary o The Scout Group Treasurer o The Scout Group Chairperson o The Scout Group Quartermaster / Bo 'sun o

Questions about the future....

NMC Standing Committees & Sub-Committees Ø Almost 40 committees Ø How many can you name ? Ø What are their main functions ? Ø Is there a need for additional Committees/Teams ?

NMC Standing Committees & Sub-Committees 1. National Team for Policy Implementation and Co-ordination (NTPIC) 2. National Youth Programme Committee (NYPC) 3. National Adult Resources Committee (NARC) 4. National Spiritual/Religious Advisory Panel (NSRAP) 5. Risk Management Advisory Team Coordinator 6. Adult Awards Committee 7. Crisis Management Team 8. Child Protection Management Team 9. Scouting Ireland Heritage Group 10. Quartermaster & Logistics Team 11. Campsites and Facilities Team 12. The Communications Team 13. International Team 14. Maryville Sub-Committee

NMC Standing Committees & Sub-Committees 15. Activities Support Team 16. Staff and Employment Sub Committee 17. Finance Sub Committee 18. Finance Support Team 19. International Delegate Panel 20. Remuneration Committee 21. Operations Support Team 22. Training Implementation 23. Youth Programme Review 24. Corporate Governance Review 25. Operation Lelievlet Sub Committee 26. Capital Expenditure Committee 27. WSM 2021 Project Management Team

NMC Standing Committees & Sub-Committees 28. Audit and Risk Management Committee 29. Den Development Grant Committee 30.Governance Renewal Project 31.Constitution and Rules Committee 32.Group Council Structure Review Consultation Process 33.Training Team 34.Company Advisory Committee 35.Jamboree 2018 36.World Scout Moot 2021 37.Operational Support Team 38.Provincial Management Support Group

Scout Group Trustees