GCCAP13 Grant Rollout July 19, 2019 9:30 AM – 3:30 PM Griffin Region CCA Workshop Jenny Williams Director Office of College & Career Transitions TCSG 1
AGENDA (Pre-Session): Welcome Jenny Williams Griffin Region CCA Overview Katy Castanien Facilities Tour Joe Kelly GA DOE Performance Contract Review Lynn Plunkett (General Session): Greetings from TCSG Mark Peevy Project Overview/Application Details Jenny Williams TCSG Funding/Facilities Mark Peevy DOE Facilities Mike Rowland DOE-CTAE Equipment Grant Tim Brown Q & A All Closing Comments Jenny Williams (Post-Session): Organizing Your CCA Governing Board Frank Pinson Wall-to-Wall Academy Model Workshops Jenny Williams 2
PARTICIPANTS School Districts Represented Here Today Include: 1. Haralson Co 2. Bremen City 3. Muscogee Co 4. Catoosa Co 5. Mitchell Co 6. Early Co 7. Pelham City 8. Appling Co 9. Wilkinson Co 10. Lumpkin Co 11. Wayne Co 12. Union Co 13. Fulton Co 14. Gwinnett Co 15. DeKalb Co 16. Taylor Co 17. Jeff Davis Co 18. Long Co 19. Taylor Co 3
PROJECT OVERVIEW To Date (Twelve Rounds) $142M awarded through legislation 47 total awarded Academies GCCAP13 (FY20) $6M available for Construction/Renovation $500K available in Cash/Services for Start Up Operation 4
INVESTMENT $134M
SOLICITATION FOR GRANT DETAILS Award Information ¡ Approximately 2 Grants to be Awarded ¡ Up to $3M for Construction/Renovation ¡ Up to $150K for Operations/Services Eligibility Information ¡ Technical College/School District Partnership Application Information ¡ Part I: Cost/Budget Proposal ¡ Part II: Technical Programmatic Proposal Narrative ¡ Part III: Detailed information in Support of Part II ¡ Part IV: Additional Documentation and Materials 6
SOLICITATION FOR GRANT DETAILS GCCA Certification Specifics: * GCCA Certification (SB348) (OCGA 20-4-37) An accountability measure that partners TCSG & DOE to align towards Flexibility Contract Renewal and general Academy enhancements. * Certification Assurances ( pg. # 42 / Item #12 ) Agree to participate in Certification site visit review Other Assurances: * GCCAN Participation (i.e. CEO meetings & Board Trainings) * Construction/Renovations must be on government owned/controlled property * CEO position must be separate from Bldg Administrator (External) * Marketing Plan – website & co-signage with postsecondary partner 7
SOLICIATION FOR GRANT DETAILS Updates From Last Year : • Criteria #7 (Faculty & Staff to include: Personnel, CEO, Bldg Level Administrator, etc.) • As a result of lessons learned in previous grant cycles about lack of communication to and among ALL stakeholders, new language was added to help ensure that there is, “a clear communication plan in place – particularly between the CEO, Superintendent, LBOE, and the CCA Board. • Criteria #8 (Plan to Increase Work-based Learning Opportunities) • In response to smaller district input about WBL being impacted by lack of transportation, new language was added that would allow for “simulated or high school “on-site” work-based learning opportunities. • Criteria #9 (Grade Level, Enrollment, and Student Focus) • In an effort to help further explain “wrap around services” and to better align with the description given in the GCCA Certification Manual, language was added that spells out, “physical, social, financial, and emotional needs of students” that need to be considered by districts as part of adding a CCA. • The rewrite even includes examples of pertinent local wrap-around services agencies (i.e. Family Connections, Operation Early Intervention, Housing Authority, Health Dept., etc.). • As a third level of emphasis, new language was that stresses, “the partnership’s commitment to helping students meet their full potential by recognizing and celebrating individual and/or group successes in areas such as: post-secondary transitions, post-graduate job placement/internships, 8 scholarships, etc.”
SOLICIATION FOR GRANT DETAILS Timeline: See KEY DATES ( pg. 3 ) * Grant Submission > September 19, 2019 * Local Applicant Site Visits > Sept/Oct/Nov * Formal Interviews > On or before Nov 22, 2019 * Award Announcement > Dec 5, 2019 * Awardees Next Steps Webinar > Jan/Feb 2020 9
SUBMISSION DETAILS On-line Submission Portal - https://www.grantinterface.com/Common/LogOn.aspx?eqs=ucxWAag0gAzks9UBiCiEtg2 *Note: The partnership’s designee will be notified when the portal is activated for access! Partnership representative should be identified to submit! *This person will be the keeper of the Portal Password and Portal User Name *This person will act as main point of contact for setting up Local Applicant Site Visit *This person will enjoy a fun-filled day of stress on September 19, 2019 10
SELECTION PROCESS Review * Eligibility * Meeting Application Requirements Team of Readers * Rate Application Inside of Portal – one reader per criteria Local On-Site Feedback * Share reader scores/comments * Discuss CCA Partnership Roles & Responsibilities Presentation Panel *Partnership invited to TCSG to present as process capstone 11
FUNDING Two Components of GCCAP Awards: 1. Capital Outlay component (for construction and/or renovation) * Financed through 20-year General Obligation bonds * Assets must have useful life of at least 20 years 2. Current year Operating Funds component (for start-up expenses) * Financed through current year state appropriations * Expenditures must serve the public purpose of the appropriation 12 ALL fund transfers are governed by the MOU with local technical college
FUNDING Projects Should Be Ready To Go When Bond Is Sold! The state certifies that it has a “reasonable expectation” that projects funded with GO Bonds will be completed within 3 years. * 5% spent or obligated within six months of issuance, * 85% spent within three years of issuance; and * 100% spent within five years 13
FUNDING Allowable Bond Usage: * Acquisition of land * Construction of new buildings, renovation of existing buildings * Equipment with a useful life commensurate with the term of the bonds * Fixed or loose equipment directly associated with new construction or renovation projects * Professional services as design, engineering, commissioning * Initial landscaping * Parking lots 14
FUNDING Non-Allowable Bond Usage: * Personal services * Lease payments * Maintenance agreements for copiers or computers * Delectable /disposable items * Moving costs * Decorative items * Repair and maintenance items * Office supplies * Fuel oil * Termite inspections * Drug tests for employees * Annual fire inspections 15
FACILITIES FUNDING Allowable Facilities: * Lease Property for a College & Career Academy * Renovate State-owned Property * Build New Building on State-owned Property * Renovate School District-owned Property * Build New Building on School District-owned Property Non-Allowable: * Mobile Units 16
TCSG - FACILITIES Real Property Issues • * Construction – if built on Technical College Campus • * Revocable License Agreement (temporary) • * Ground Lease (after General Assembly approval) • * Utility extensions and ingress/egress rights Contacts: Sara Honeywill Chang Jung Senior Exec Director Real Estate Manager TCSG Facilities TCSG Facilities (404) 679-2925 (404) 697-1702 shoneywill@tcsg.edu cjung@tcsg.edu 17
GADOE - FACILITIES The Law 20-2-2065: Waiver of provisions of this title; requirements for operating; control and management (b) In determining whether to approve a charter petition or renew an existing charter, the local board and state board shall ensure that a charter school, or for charter systems, each school within the system, shall be: 18
GADOE - FACILITIES The Law (5) Subject to all federal, state, and local rules, regulations, court orders, and statutes relating to civil rights; insurance; the protection of the physical health and safety of school students, employees and visitors, conflicting interest transactions; and the prevention of unlawful conduct; 19
GADOE - FACILITIES The Law 20-2-260. Capital outlay funds generally. (a) It is declared to be the policy of the State of Georgia to assure that every public school student shall be housed in a facility which is structurally sound and well maintained and which has adequate space and equipment to meet each student’s instructional needs as those needs are defined and required by this article. 20
GADOE - FACILITIES Process for Approval: * Site Approval All projects will need to have site approval obtained through GaDOE. ( Site approval guidelines are found on our website ) * Use GADOE Document: “Guidelines for Educational Facility Site Selection” Phase I – Environmental Site Assessment Risk/Hazard Analysis •Letter of Assurance that the site is not in a flood plain Contact: Kelland Waldrep Education Research and Evaluation Specialist (404) 656-4538 mcampbell@doe.k12.ga.us 21
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