GCCAP12 Grant Rollout July 12, 2018 9:30 AM – 3:30 PM W. S. Hutchings CCA Workshop Jenny Williams Director Office of College & Career Transitions TCSG 1
AGENDA (Pre-Session): Welcome Jenny Williams W.S Hutchings CCA Overview Cassandra Washington Facilities Tour Jason Daniel & Kenna Scragg GA DOE Performance Contract Review Allen Mueller (General Session): Greetings from TCSG Mark Peevy Greetings from Lt. Governor’s Office Irene Munn Project Overview/Application Details Jenny Williams TCSG Funding/Facilities Penni Haberly DOE Facilities Mike Rowland DOE-CTAE Equipment Grant Cheryl Clemons Q & A All Closing Comments Jenny Williams (Post-Session): Wall-to-Wall Academy Model Thom Suddreth 2
PARTICIPANTS School Districts Represented Here Today Include: 1. Jones Co 16. Oconee Co 17. Peach Co 2. Haralson Co 18. Stephens Co 3. Jackson Co 19. Walker Co 4. Ben Hill Co 20. Evans Co 5. Bryan Co 21. DeKalb Co 6. Rome City 22. Dawson Co 7. Harris Co 23. Colquitt Co 8. Sumter Co 24. Clayton Co 9. Columbia Co 25. Charlton Co 10. Fayette Co 26. Cartersville City 11. Muscogee Co 27. Catoosa Co 12. McIntosh Co 28. Carrollton City 13. Gainesville City 29. Bremen City 14. Long Co 30. Brantley Co 15. Miller Co 31. Jefferson City 3
PROJECT OVERVIEW To Date (Eleven Rounds) $134M awarded through legislation 43 total awarded Academies GCCAP12 (FY19) $12M available for Construction/Renovation $500K available in Cash/Services for Start Up Operation GOAL: 4 To ensure that all Georgia high school students have access to a College & Career Academy Education by 2020
INVESTMENT $122M
SOLICITATION FOR GRANT DETAILS Award Information Approximately 4 Grants to be Awarded Up to $3M for Construction/Renovation Up to $150K for Operations/Services Eligibility Information Technical College/School District Partnership Application Information Part I: Cost/Budget Proposal Part II: Technical Programmatic Proposal Narrative Part III: Detailed information in Support of Part II Part IV: Additional Documentation and Materials 6
SOLICITATION FOR GRANT DETAILS GCCA Certification Specifics: * GCCA Certification (SB348) (OCGA 20-4-37) An accountability measure that partners TCSG & DOE to align towards Flexibility Contract Renewal and general Academy enhancements. * Certification Assurances ( pg. # 42 / Item #12 ) Agree to participate in Certification site visit review Other Assurances: * GCCAN Participation (i.e. CEO meetings & Board Trainings) * Construction/Renovations must be on government owned/controlled property * CEO position must be separate from Bldg Administrator (External) * Marketing Plan – website & co-signage with postsecondary partner 7
SOLICIATION FOR GRANT DETAILS Updates From Last Year : • Training Requirements for CCA Governing Board ( pg. 5 ) • CCA Certification and Pre-Certification Process ( pgs. 5-6 ) • Criteria #3 ( Commitment to Long-Term Sustainability ) has become an “all or nothing” score ( pg. 25 ) • Score Sheet ( pg.52 ): • Reduced Multi-district partnership application bonus points from 4 points to 2 points • Added 2 points for On-Site review of Roles & Responsibilities Chart • These points will be awarded by a GaDOE Charter/Flexibility Division representative joining TCSG-OCCT staff during applicant visits 8
SOLICIATION FOR GRANT DETAILS Timeline: See KEY DATES ( pg. 4 ) * Grant Submission > September 13, 2018 * Local Applicant Site Visits > Sept/Oct/Nov * Formal Interviews > On or before Nov 16, 2018 * Award Announcement > Dec 6, 2018 (Date misprinted in SGA) * Awardees Next Steps Webinar > Jan 2019 9
SUBMISSION DETAILS On-line Submission Portal - https://www.grantinterface.com/Common/LogOn.aspx?eqs=ucxWAag0gAz ks9UBiCiEtg2 Partnership representative should be identified to submit! *They will be the keeper of the Portal Password and Portal User Name *They will act as main point of contact for setting up Local Applicant Site Visit *They will enjoy a fun-filled day of stress on September 13, 2018 10
SELECTION PROCESS Review * Eligibility * Meeting Application Requirements Team of Readers * Rate Application Inside of Portal – one reader per criteria Local On-Site Feedback * Share reader scores/comments * Discuss Roles & Responsibilities Presentation Panel *Partnership invited to TCSG to present as process capstone 11
FUNDING Two Components of GCCAP Awards: 1. Capital Outlay component (for construction and/or renovation) * Financed through 20-year General Obligation bonds * Assets must have useful life of at least 20 years 2. Current year Operating Funds component (for other expenses) * Financed through current year state appropriations * Expenditures must serve the public purpose of the appropriation 12 ALL fund transfers are governed by the MOU with local technical college
FUNDING Projects Should Be Ready To Go When Bond Is Sold! The state certifies that it has a “reasonable expectation” that projects funded with GO Bonds will be completed within 3 years. * 5% spent or obligated within six months of issuance, * 85% spent within three years of issuance; and * 100% spent within five years 13
FUNDING Allowable Bond Usage: * Acquisition of land * Construction of new buildings, renovation of existing buildings * Equipment with a useful life commensurate with the term of the bonds * Fixed or loose equipment directly associated with new construction or renovation projects * Professional services as design, engineering, commissioning * Initial landscaping * Parking lots 14
FUNDING Non-Allowable Bond Usage: * Personal services * Lease payments * Maintenance agreements for copiers or computers * Delectable /disposable items * Moving costs * Decorative items * Repair and maintenance items * Office supplies * Fuel oil * Termite inspections * Drug tests for employees * Annual fire inspections 15
FACILITIES FUNDING Allowable Facilities: * Lease Property for a College & Career Academy * Renovate State-owned Property * Build New Building on State-owned Property * Renovate School District-owned Property * Build New Building on School District-owned Property Non-Allowable: * Mobile Units 16
TCSG - FACILITIES Real Property Issues • * Construction – if built on Technical College Campus • * Revocable License Agreement (temporary) • * Ground Lease (after General Assembly approval) • * Utility extensions and ingress/egress rights Contacts: Sara Honeywill Chang Jung Senior Exec Director Real Estate Manager TCSG Facilities TCSG Facilities (404) 679-2925 (404) 697-1702 shoneywill@tcsg.edu cjung@tcsg.edu 17
GADOE - FACILITIES The Law 20-2-2065: Waiver of provisions of this title; requirements for operating; control and management (b) In determining whether to approve a charter petition or renew an existing charter, the local board and state board shall ensure that a charter school, or for charter systems, each school within the system, shall be: 18
GADOE - FACILITIES The Law (5) Subject to all federal, state, and local rules, regulations, court orders, and statutes relating to civil rights; insurance; the protection of the physical health and safety of school students, employees and visitors, conflicting interest transactions; and the prevention of unlawful conduct; 19
GADOE - FACILITIES The Law 20-2-260. Capital outlay funds generally. (a) It is declared to be the policy of the State of Georgia to assure that every public school student shall be housed in a facility which is structurally sound and well maintained and which has adequate space and equipment to meet each student’s instructional needs as those needs are defined and required by this article. 20
GADOE - FACILITIES Process for Approval * Site Approval All projects will need to have site approval obtained through GaDOE. ( Site approval guidelines are found on our website ) * Use GADOE Document: “Guidelines for Educational Facility Site Selection” Phase I – Environmental Site Assessment Risk/Hazard Analysis • Letter of Assurance that the site is not in a flood plain Contact: Mike Campbell Education Research and Evaluation Specialist (404) 656-4538 mcampbell@doe.k12.ga.us 21
GADOE - FACILITIES Square Footage Requirements * Use GaDOE Document: • “ Guideline for Square Footage Requirements for Educational Facilities” • Charter Schools • Square footage requirements • CTAE Lab Space requirements Submittal Requirements *Use GaDOE Document: “Guideline for Submission of Documents for Review of Planning, Bidding and Construction of Educational Facilities” • Preliminary Submittal • Check Set Submittal • Final Submittal 22
GADOE – FACILITIES CONTACTS Facilities Services Website: http://www.doe.k12.ga.us/Finance-and-Business-Operations/Facilities- Services/Pages/default.aspx Contacts: Mike Rowland Gerald Williams Facilities Services Director Lead Architect (404)-656-2454 (404)-656-4506 mrowland@doe.k12.ga.us gewillia@doe.k12.ga.us Greg Snapp Architect (404) 656-4466 gsnapp@doe.k12.ga.us 23
GADOE – CAPITAL EQUIPMENT GRANT New release at February Winter Conference 24
GADOE – CAPITAL EQUIPMENT GRANT 25
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