25-Jun-14 FE free meals – rules, systems & solutions June 25 2014 10:30 start 15:30 finish An Lsect conference FE free meals conference agenda 10.40 FE free meals policy, funding rules & sector survey results Nick Linford, aut hor of www.fundingguide.co.uk 12.00 Break for coffee & networking 12.20 Experience and tips from a school already delivering EF A funded free meals Micon Met calfe, Direct or of Finance and Business, Dunraven S chool 13.10 Break for Lunch, networking and time with the exhibitors 14.00 S martcard technologies and cashless payment systems in FE Robert Powell, S enior Part ner, Int egrat ed Payment S olut ions LLP 14.40 FE free meals recording in the ILR, audit, EF A Q&A and system pros and cons Nick Linford 15.30 Free meals in FE conference end These slides will also be emailed to you later today For more training and events visit www.lsect.com 1
25-Jun-14 FE free meals policy, funding rules & sector survey results FE free meals announcement For more training and events visit www.lsect.com 2
25-Jun-14 FE free meals allocations in mid-May “ In the 2014/ 15 academic year, institutions will receive funding based on students being matched (by the EF A) as previous recipients of free school meals at the age of 15. We will use free school meals (FS M) data for the 2011/ 12 academic year to match against the students in FE funded instit utions (for the academic year 2012/ 13) in order to identify the number of potentially eligible students within each institution in academic year 2014 to 2015. “ We then apply the institution’s retention factor (i.e. that used in the mainstream allocation) to reflect the historic student drop-out rate within a particular institution. We will use the mode of attendance profile of each institution to determine how many of the potentially eligible students attend on either a full-time or part-time basis. Taken together, these steps will produce an estimate of the number of free meals that will be taken each institution in academic year 2014/ 15. In the event of FS M data not being available, for example because the institution is new or does not have historical data, we will use a local authority average to determine the potential number of students eligible for free meals.” “ We will also provide one-off funding in the 2014 to 2015 academic year for start-up costs to enable institutions to put facilities and processes into place, for example, to arrange the supply of vouchers for meals etc.” https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions FE free meals survey – allocations Free meals in FE allocation for 2014/15 88 college responses Up to £500k allocation Colleges that responded to Lsect survey Plus one-off support fund set at 5% of main FE meal allocation, with minimum £1k and maximum £6k For more training and events visit www.lsect.com 3
25-Jun-14 Free meals in FE survey – already using cashless catering system? Yes 18% 88 responses No 82% Free meals in FE survey – Allocation what you expected? More 6% Same 29% 63 responses Less 65% For more training and events visit www.lsect.com 4
25-Jun-14 EFA FE free meals guidance (part 1) This is departmental advice from the EF A. This advice is non-statutory, and has been produced to help recipients understand their obligation to provide free meals to disadvantaged 16 to 18 year old students in FE This advice will be kept under review as we approach the implementation of free meals in FE in S eptember 2014. Funding Agreements will be amended to place a legal duty on institutions to comply with this requirement. Free meals must be made available for all eligible students from S eptember 2014. https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions EFA FE free meals guidance (part 2) FE free meal funding rate In the 2014/ 15 academic year, institutions will receive funding at a rate equivalent to £2.41 per student per meal taken. Initial allocations will be based on students being matched as previous recipients of free school meals at the age of 15, and subsequent adj ustments will be made on a lagged student number basis. Student eligibility S tudents must be aged between 16 and 18 on 31 August 2014 to be eligible for a free meal in the 2014/ 15 academic year. S tudents who turn 19 during their study programme will remain eligible for a free meal until the end of the academic year in which they turn 19 or to the end of their study programme, whichever is sooner. https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions For more training and events visit www.lsect.com 5
25-Jun-14 EFA FE free meals guidance (part 3) Student eligibility cont. S tudents aged between 19 and 25 who are subj ect to a Learning Difficulty Assessment (LDA) or Education Health and Care Plan (EHC Plan) and ES F students aged between 16 and 18 on 31 August 2014 are also entitled to a free meal while attending their provision if they meet the eligibility criteria. Student not eligible The following groups of student are not eligible for a free meal: • students aged between 14 and 16 (these students are already covered by different provision) • students aged 19 or over at the start of their study programme, unless they have an LDA or EHC Plan • apprentices, including those with an LDA or EHC Plan https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions EFA FE free meals guidance (part 4) Student eligibility cont. For the purposes of eligibility for free meals, ‘ disadvantage’ is defined by the students being in receipt of, or having parents who are in receipt of, one or more of the following benefits: • Income S upport • income-based Jobseekers Allowance • income-related Employment and S upport Allowance (ES A) • support under part VI of the Immigration and Asylum Act 1999 • the guarantee element of S tate Pension Credit • Child Tax Credit (provided they are not entitled to Working Tax Credit) and have an annual gross income of no more than £16,190, as assessed by Her Maj esty’s Revenue and Customs • Working Tax Credit run-on - paid for 4 weeks after you stop qualifying for Working Tax Credit • during the initial roll out of the benefit, Universal Credit https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions For more training and events visit www.lsect.com 6
25-Jun-14 EFA FE free meals guidance (part 5) Verification of student eligibility The student, or their parent/ guardian, must submit an application to the institution where they are enrolled. Institutions should develop their own process for dealing with free meals applications . S ome may wish to use a paper application form, whilst others may wish to provide an on-line application option. As part of the applicat ion, institutions must ask the student (or their parent/ guardian) to provide evidence of the award of the qualifying benefits set out in paragraph 10, for example an award notice or letter from the Department of Work and Pensions (DWP) or HMRC. Institutions may want to consider using a combined application form and process for free meals and the 16-19 Bursary. https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions EFA FE free meals guidance (part 6) Provision of free meals – daily credit/voucher for healthy and hot Institutions are required to make provision for free meals to eligible students (ie those who are in receipt of the qualifying benefits and who make a successful application for free meals) for each day that the student attends their study programme. Institutions should encourage and support students in making healthy food choices and should also, where practical, seek to offer hot food options. Institutions are expected to provide a meal free of charge to eligible students, or to fund the free meal via an electronic credit or voucher which can be redeemed on-site or off-site where institutions have made arrangements with nearby food outlets. Electronic credits and vouchers must be worth a minimum value of £2.41. https:/ / www.gov.uk/ government/ publications/ further-education-free-meals-advice-for-fe-institutions For more training and events visit www.lsect.com 7
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