Executive Recruitment and Onboarding Services Presenters: Brenda - PowerPoint PPT Presentation

Executive Recruitment and Onboarding Services Presenters: Brenda Fogel Meghan Grubel & Mariela Light

DSSEM Mission Division of Senior and Scientific Executive Management (DSSEM), OHR, NIH Identify, recruit, and retain world-class senior and scientific executives for the National Institutes of Health through specialized, executive-level, human resources services and support. 3/30/2018 Executive Recruitment and Onboarding Services 2

DSSEM Functional Statements Delivers lifecycle human resources management to the executive population of the National Institutes of Health. DSSEM has three main functional areas: Operations Performance Recruitment • Advises NIH Executive • Offers a full-range of • Manages the executive Leadership and search individual personnel actions performance and awards committee members on related to appointments, pay, program including pay current laws and policies. benefits, separations, and increases. retirements. • Provides executive sourcing, recruitment, classification, and • Offers relocation liaison selection services. services and executive onboarding. 3/30/2018 Executive Recruitment and Onboarding Services 3

WHO ARE OUR CUSTOMERS? HHS OPM Candidates NIH & Potential Leadership Applicants Selected Executive Institutes/ Selecting Centers Official (IC) POC Other OHR Search Divisions Committee 3/30/2018 Executive Recruitment and Onboarding Services 4

Objectives • Demonstrate how we tailor the Executive experience at NIH • Discuss the importance and significance of developing a timeline • Demonstrate how we partner with our customers to identify the selected executive and work to onboard at NIH 3/30/2018 Executive Recruitment and Onboarding Services 5

Executive Recruitment 3/30/2018 Executive Recruitment and Onboarding Services 6

Initiate Recruitment • Institute or Center (IC) • Notification of need • Consult and assist POC (Point of contact) on required documents • HHS/NIH Leadership • Contingent upon appointment mechanism, further approvals are required • Search Committee (SC) • Document creation • Timeline • Logistics Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 7

Active Recruitment • SC • Meetings coordination • Outreach/ Solicitation/ Announcement distribution • Interview Prep • Document review • Potential Applicants/Candidates • Personal responses • Fielding questions • Interview confirmation • Travel coordination • Coordinate Reference Checks Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 8

Referral • SC Co-Chairs • Synthesizing the interview and reference checks findings • Referral package preparation for Selecting Official’s consideration • Selecting Official and IC POC • Provide SO referral package for conducting interviews and additional reference checks • Coordinate next steps with POC Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 9

Selection Process • Selecting Official & POC • Notification of selection and consultation on preparation of selection package • NIH Executive Review Board (ERB) • If an SES/SL, coordination is necessary for ERB recommendation • NIH Leadership • Routing of Selection Package • HHS and/or Office of Personal Management (OPM) • SES/SL selection approval and ECQ certification, if required • Direct reports to NIH Director require HHS approval • OHR Divisions • Internal DSSEM for hand-off of selection to Operations • Compensation and Policy Branch (CPD), if selection is an IC Deputy Director Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 10

Executive Onboarding 3/30/2018 Executive Recruitment and Onboarding Services 11

Initiate Onboarding • NIH leadership • Obtain offer letter details (e.g., salary, incentives, lab, etc.) • Selected Executive • Establish start date and explain the onboarding process • Enter in USA Staffing Onboarding Manager (OM) • Extend final offer letter and all other essential documents • Review OF-306 and start background investigation • Provide information of personal interest (e.g., local schools and realtors) • OHR Divisions • Notify all divisions involved with assisting in the onboarding • HHS • Coordinate onboarding of Political Appointees Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 12

Active Onboarding • Institute/Centers (IC) • Hold Onboarding Kickoff Meeting • Prepare relocation and/or recruitment incentive package • Prepare Credible Service Annual Leave (CSAL) package • Complete Memo of Understanding (MOU) for lab • NIH Leadership • Swearing-in Ceremony (e.g., invite guests, schedule all logistics, take photos) • Notify building 1 to identify/confirm mentor Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 13

Active Onboarding • Selected Executive • Orientation (one-on-one with benefits representative) • Badging • Parking permits • OHR Divisions • Deliver onboarding package to final authorizer • Work with Benefits to submit all paperwork Continuous Consultative Process 3/30/2018 Executive Recruitment and Onboarding Services 14

Lifecycle of Onboarding Pre-boarding • Plan and prepare for the executive’s arrival (e.g. – briefing book, schedule meetings). • Ensure the executive is properly processed and welcomed to the NIH. Day 1/ Week 1 • Help the executive understand performance roles and responsibilities as they relate to work, development, and ethical behavior. First 30 Days • Cultivate the new executive by building competence in the job and providing frequent opportunities for open forum discussions. Supervisor monitors performance and provides early feedback. First 90 Days • Provide resources to the executive to ensure continued success and to make plans for his or her future with the organization. 6 to 9 Months • Monitor performance, individual development, goals and desires and to engage the executive in advancing the mission of the organization. One Year 3/30/2018 Executive Recruitment and Onboarding Services 15

Key Takeaways Provide high-touch Tailored recruitment professional Follow-up to measure and onboarding experience to make success process the executive feel valued Consultative Timeline adherence partnership 3/30/2018 Executive Recruitment and Onboarding Services 16

Resources • Intra HR SES and Title 42 (NIH internal websites) - https://intrahr.od.nih.gov/executive/ses/default.htm (SES) • https://intrahr.od.nih.gov/executive/title42/default.htm (T42) • NIH Executive Careers Website -https://jobs.nih.gov/vacancies/executive.htm • Executive Lookbook - https://jobs.nih.gov/vacancies/lookbook/executives.htm • DSSEM Wiki (future) - https://wiki.nih.gov/display/DSSEM/Executive+Onboarding • Hit the Ground Running: Establishing A Model Executive Onboarding Program (OPM) - https://www.opm.gov/WIKI/uploads/docs/Wiki/OPM/training/Hit_the_Ground_Ru nning_Establishing_a_Model_Executive_Onboarding_Framework_2011.pdf 3/30/2018 Executive Recruitment and Onboarding Services 17

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Contact Information Brenda Fogel, DSSEM, OHR, NIH Brenda.fogel@nih.gov 301-451-7338 Meghan Grubel, DSSEM, Mariela Light, DSSEM, OHR, NIH OHR, NIH Meghan.grubel@nih.gov Mariela.light@nih.gov 301-594-0496 301-496-9788 19