EU-Joint Rural Development Programme Clarificat ion meet ing - PowerPoint PPT Presentation

EU-Joint Rural Development Programme Clarificat ion meet ing Project: Project: Rehabilitation and improvement of Irrigation infrastructure Location – Hafez El Sharkia, Minya Governorate, Egypt PMU, 10 S eptember 2017

Reference for the forms - EU-JRDP website under section “ tenders” http:/ / www.eu-j rdp.org/ tenders/ RELATED DOCUMENTS  Contract Information Notice  Volume 1  Volume 2  Volume 3  Volume 4

Module 1 – Instructions to tender DATE TIME* Publication date 31 August 2017 11.00 am 02 .00 pm Clarification meeting 10 September 2017 Site visit 12 September 2017 09.00 am Deadline for requesting any additional 14 September 2017 11.00 am information from the Contracting Authority Last date on which additional 24 September 2017 11.00 am information are issued by the Contracting Authority Deadline for submitting tenders 5 October 2017 11.00 am Tender opening session 8 October 2017** 11.00 am Notification of award to the successful 22 October 2017** - tenderer Signature of the contract 27 November 2017** -

Instructions to tenders Who is eligible to apply? Participation is open to all legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a Member S tate of the European Union or in a eligible country or territory as defined under the Regulation (EU) N° 236/ 2014 (e.g. Egypt)* * The eligibilit y requirement applies t o all members of a j oint vent ure/ consort ium and all subcont ract ors

Instructions to tenders Which are the selection criteria? * FOR ITALIAN CONTRACTORS ONLY  S OA OG6 – IV (with related IS O certificate) FOR EGYPTIAN CONTRACTORS ONLY ﻱﻮﻘﻟﺍ ﺕﺎﻄﺤﻣﻭ ﺔﻣﺎﻌﻟﺍ ﻝﺎﻐﺷﻷﺍ ﺔﺒﻌﺷ Division of Public Works and Hydro and ﺔﻳﺭﺍﺮﺤﻟﺍﻭ ﺔﻴﺋﺎﻤﻟﺍ Thermal Power Stations ﻲﺼﻗﻷﺍ ﺪﺤﻟﺍ ﻊﻣ ﺔﻘﻓﺍﻮﺘﻣ ﻥﻮﻜﺗ ﻥﺍ ﺐﺠﻳ ﺔﺌﻔﻟﺍ Category shall be compatible with the maximum allocated amount of the tender ﺔﺼﻗﺎﻨﻤﻠﻟ ﺺﺼﺨﻤﻟﺍ)2.2 ﻭﺭﻮﻳ ﻥﻮﻴﻠﻣ( ( 2 . 2 million Euro) ﺓﺭﺍﺩﻹ ﻲﻟﻭﺪﻟﺍ ﺩﺎﺤﺗﻹﺍ ﺓﺩﺎﻬﺷ ﻲﻠﻋ ﻦﻴﻠﺻﺎﺤﻟﺍ ﻦﻣ Certificate of International Federation of ﺕﺎﻋﻭﺮﺸﻤﻟﺍ ﺝ ﻭﺃ ﺏ ﻱﻮﺘﺴﻤﺑ IPMA Project Management (IPMA) level B or C OTHER CONTRACTORS ONLY  Official certifications released in accordance with national legislation of the tender certifying that the financial, operational and technical capacities of the tenderer are sufficient to participate in a tender with the same maximum allocated amount of the present one in the sector of irrigation works.* * The select ion requirement applies to all members of a j oint vent ure/ consort ium

Limits  The upper limit authorised for subcontracting is 50 % of the value of the tender  A company may not tender for a given contract both individually and as a member of a j oint venture/ consortium. Participation by a tenderer in more than one tender for a contract will result in the disqualification of all those tenders for that contract in which the party is involved. The same company may only participate as subcontractor in different tenders if that is j ustified by the specific nature of the market and cleared by the Contracting Authority.

How to apply (administrative)  E NVELOPE A —A DMINISTRATIVE COMPLIANCE ’ VOLUME 1  S ECTION 2: TENDER FORM  Declaration of honour on exclusion and selection criteria  S ECTION 3: TENDER GUARANTEE  S ECTION 4: QUES TIONNAIRE  General information about the tenderer Form 4.1  Organisation chart Form 4.2  Power of attorney Form 4.3  Financial identification Form 4.4  Certification

How to apply (Technical)  ‘ENVELOPE B —TECHNICAL OFFER’ VOLUME 1  S ECTION 5: TECNHICAL OFFER  Key staff Form 5.1  Plant and equipment Form 5.2  Work plan and programme Form 5.3  Experience as contractor Form 5.4  Quality assurance system(s) Form 5.5

How to apply (Financial)  ‘Envelope C —Financial offer’ VOLUME 3  S ECTION 1: Bill of Quantities

How to apply (procedure) The complete tender must be submitted in one original, clearly marked ‘ original’ and three copies, clearly marked ‘ copy’ . CD or US B with all documents must be included for each envelope (BoQ shall be in excel form). In the event of any discrepancy between them, the original will prevail. Tenders be submitted using the triple envelope system, i.e., in an outer parcel or envelope containing three separate, sealed envelopes:  one bearing the words ‘Envelope A —Administrative compliance’  one bearing the words ‘Envelope B —Technical offer’  one bearing the words ‘Envelope C —Financial offer’.

How to apply (procedure) The tender must be sent to the following address: Italian Embassy in Cairo EU Joint Rural Development Programme (EU-JRDP) Programme Management Unit (PMU) 1081 Corniche El-Nil – Garden City 26th floor, Cairo (EGYPT)  The outer envelope shall indicate only: (a) the above address; (b) the reference code of this tender procedure, (i.e., <publication reference>); (c) the words ‘ Not to be opened before the tender opening session’ in the language of the tender dossier and ﻒﻳﺭﺎﻈﻤﻟﺍ ﺢﺘﻓ ﺔﺴﻠﺟ ﺪﻋﻮﻣ ﻞﺒﻗ ﻪﺤﺘﻓ ﻢﺘﻳ ﻻ (d) the name of the tenderer.

Module 2 ‘ Envelope A —Administrative compliance’  S ECTION 2: TENDER FORM Each legal entity, including every consortium member, as well as each capacity- providing entity and each subcontractor providing more than 10% of the works, must submit a signed declaration using this format, together with the Declaration of honour on exclusion and selection criteria (Annex 1)  S ECTION 3: TENDER GUARANTEE The tenderer must provide, as a part of its tender, a tender guarantee in the form set out in Volume 1, S ection 3 of the tender dossier, or in another form acceptable to the Contracting Authority that meets the essential requirements set out therein. The tender guarantee must be for an amount of equal to 2% of the maximum allocated amount for this tender . The original guarantee must be included in the original tender.

Module 2 ‘ Envelope A —Administrative compliance’  S ECTION 4: QUES TIONNAIRE General information about the tenderer Form 4.1 Organisation chart Form 4.2 Power of attorney Form 4.3 Financial identification Form 4.4 Included applicable certification in Envelope A

Module 3 ‘ Envelope B —Technical offer’  S ECTION 5: TECNHICAL OFFER  Key staff Form 5.1  Plant and equipment Form 5.2  Work plan and programme Form 5.3  Experience as contractor Form 5.4  Quality assurance system(s) Form 5.5

Workplan  Give an outline of your programme for completing the works specifying the indicative workplan attached to the tender dossier (VOLUME 4 – S ECTION 1 – P ART 4).  S tate the proposed location of your main office on the site, stations (steel/ concrete/ asphalt structures), warehouses, laboratories, accommodation, etc. (sketches to be attached as required).  Use a GANT chart and comply with the deliverables described in the indicative workplan attached to the tender dossier (VOLUME 4 – S ECTION 1 – P ART 4). Be sure that deliverables (upon which payments will be released) are clearly linked with the activities quot ed in the Bill of Quantities.  Describe your proposed methodology for the isolation of works area.  If the tenderer plans to subcontract part of the works, he must provide the following details: Work intended Name and Value of Experience in similar work (details to to be details of subcontracting as be specified) subcontracted subcontractors percentage of the total cost of the proj ect

Module 3 ‘ Envelope C – Financial Offer’  BoQ shall be filled by using the following Excel Table (no other tables are accepted); unit prices and lump sum costs shall be filled in Egyptian Pounds (EGP) only. S aid currency is converted automatically into Euro at the exchange rate EURO/ EGP provided by the Central Bank of Egypt at the day of the pubblication of this tender. The tenderers are invited to fill the cases highlithed in GREY ONL Y . Parts highlithed in BLACK correspond to the assigned value of the contract to third parties.  For the technical specifications refer to Volume 4, S ection 1, Part 2 - Description of the Intervention and Part 3 - Materials and Works;  For drawings and maps refer to Volume 4, S ection 2, Part 1 - Drawings and Part 2 - Maps.  The Item numbers correspond to the chapter numbers as per Volume 4, S ection 1, Part 2 - Description of the Intervention.

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