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Staff/Pastor-Parish Relations Committee Training Sunday, September 22, 2018 Snellville UMC Dr. Quincy Brown The Staff/Pastor-Parish Relations Committee (S/PPRC) is the administrative unit in the local church where staff and congregational interests are integrated to focus on the mission of the church.
Mission of the Church Making disciples of Local church Love of God and Ministry is: Jesus Christ Love of neighbor welcoming, leading, provides the most for the transformation are the foundation nurturing & sending significant place of the world for discipleship
Who is S/PPRC… Professing members of the local church (And/or) Associate Members of the People engaged and local church attentive to their own maturing Christian spiritual development: in worship, giving of time, talent and treasure. Elected by Charge Conference Lay Delegate to Annual Conference and Lay Leader (voice & vote) A representative and lay leader from each church on the charge 2016 Discipline ¶ 258.2
Who S/PPRC cannot be… Immediate family members of the pastor(s) or staff More than one immediate family member from the same household Staff Members
Committee Basics (¶258.2a): Membership Between 5 and 9 Divided into three Members shall be Oversees the Pastor should be persons (one year classes able to succeed work present , unless s/he shall be a young themselves for one of all staff excuses self or if D.S. adult and one three-year term is in attendance may be a youth)
Meetings Written, confidential “minutes” At least quarterly Pastor present, unless she/he Only with knowledge of Pastor voluntarily excuses self and/or DS May meet with the DS without Shall meet in closed the Pastor or appointed staff session – confidentiality is key (notification prior to meeting and consultation immediately after)
S/PPRC Functions What Really Matters Meet regularly and Communicate about often, with a expectations: prepared agenda congregational expectations and clergy/staff expectations Establish a Advocate partnership with for the Pastor and the Pastor staff Give honest feedback to the Pastor
Confidentiality / Integrity Issues Issues are discussed during meetings, not between meetings All matters under discussion are kept in strict confidence, i.e., a “safe” place All input brought to the meeting is held in confidence, but is “owned” input, not anonymous input. Careful reporting to Council of each meeting ’ s outcomes
Duties of Committee (¶258.2g) Communication Interpret to Confer and counsel congregation: with Pastor & staff, preparation for ministry, advising them of Ministerial Education ministry conditions Fund apportionment Continually interpret Counsel pastor & to people the nature staff on relationships and function of with congregation, ministry priorities, skills, goals
Duties of Committee : Personnel Recommend to Council Consult: pulpit supply, personnel policies and compensation, vacation, monitor compliance insurances, pension, housing - making recommendations to Council in light of Conference policies. Develop and recommend to Council staff positions and job descriptions for Enlist, interview, evaluate, staff other than pastor review, recommend: Lay Speakers, Candidates for Ministry and missionary service Consult: continuing education, renewal To encourage, monitor, and support clergy and lay staff pursuit of health and wholeness.
Duties of S/PPRC: Parsonage Issues With Trustee and Pastor, The committee will respond to assure make annual review of timely resolution of parsonage parsonage problems affecting the health of the Pastor or Pastor’s family.
Duties of Committee Appointment Issues Confer with Pastor & Such conferring and cooperate with Pastor, cooperating with DS and DS, and Bishop when the Bishop are advisory only. missional needs of the congregation (or the Conference) point to a change in pastoral leadership.
The Pastor’s Job Word and worship Description (¶340 – Duties of Elders & Local Pastors) Service Sacrament Order
FIRST QUARTER SECOND QUARTER Organize Committee (vice- Calendar Announce clergy change if a chair, secretary) move is projected Flow Discuss and fill out Parsonage Tour -- with Appointment “Preference Trustees Form” Review job descriptions for lay staff Look at S/PPRC Goals for year THIRD QUARTER FOURTH QUARTER Budget work: salary, accountable Look at goals being set for new reimbursement, continuing year – how do they impact staff education, parsonage/HA other (priorities, training, division of budget items that relate to “staff” tasks) Look at long range plan for Interview and recommend Lay Pastor’s continuing education Speakers, candidates for ministry, missionaries (or as needed) Begin Appointment Review and clergy evaluation-Evaluation will Review action items coming out be given to pastor. of Spring assessment Meet with DS if move anticipated
Please Print Clergy Name Here MINISTERIAL APPOINTMENTS INFORMATION FOR NORTH GEORGIA CONFERENCE CABINET STATEMENT: This questionnaire is designed to enhance openness in making appointments. It can give dignity and strength to the appointive system if used properly. If this procedure is carried out in the right spirit, your district superintendent will be better prepared to represent you before the Cabinet. PASTOR'S CHOICE FOR NEXT YEAR: I recognize that the appointive system may and can involve me, regardless of the number of years of service in my present situation. If I am involved, I will accept my appointment after consultation with my District Superintendent. If I have reasons for reconsideration, I understand my reasons will be considered. Pastor's signature I understand that the appointive process is complex and must involve the needs and preferences of all churches and pastors throughout the Conference. Therefore, I accept the fact that my own preferences may not be met, though supported by my District Superintendent and the Cabinet. Pastor's signature INSTRUCTIONS: Check one and give reason for your choice on the other side of this form or on a separate sheet of paper. � RETURN. I would like to return to my appointment for another year. � MOVE ADVISABLE. I can return, but feel a move may be in the best interest of my ministry and/or the church. � MOVE. I understand this to mean a definite move. � UNAVAILABLE. I am requesting special appointment, retirement, sabbatical, leave of absence, location or disability leave. PLEASE ANSWER: Has your Pastor-Parish Relations Committee met to discuss the appointment for next year? � Yes � No If so, did you meet with them? � I did meet with them. � I was not notified of the meeting. � I was notified of the meeting but did not attend.
Please Print Clergy Name Here Pastor/Staff Parish Relations Committee Input For District Superintendent Church or Charge Chairperson's Name, Address, and Phone Number Please complete the form and return it to your District Superintendent. The choices below are for your consideration. Please take no votes. Rather gain a consensus of the Committee members' wishes. We request that our pastor return another year. We have concerns about our pastoral leadership and desire to talk with our Superintendent. Our pastor has indicated that he or she will not be available next year (e.g., retiring, taking another position, etc.) and we wish to meet with our Superintendent. Please realize that this form is preliminary to appointment-making. It will be taken seriously, however, some unexpected changes may be required. If you do not anticipate your pastor's appointment changing and it does because of needs in the annual conference, you r Superintendent will consult with you as soon as possible. * * * Signatures of Pastor and Committee Members Present* * * Pastor: Chairperson: Committee Members:
Five Areas Of Focus Clergy Annual Review Appointment Review, Profiles, Preference Forms Personnel Policies for Lay Staff and applying the Discipline and Conference policies for Clergy Support Systems and Leadership Development Appreciation for Clergy and Staff
Kinds of Evaluation Relational ( “ formation ” ) – helps the staff person Assessing ( “ outcomes ” ) – moves toward move ahead. “What changes and enhancements a conclusion or judgment. “How well is can be made to build the pastor ’ s strengths in this pastor advancing the mission of this advancing the overall mission of the congregation?” congregation?” Appointment Review Annual Review
Steps for an Effective Evaluation Chair and Pastor together write final report Clarify boundaries and confidentiality Complete the measurable characteristics worksheet Prepare by reviewing the materials ahead of time
Appointment Review Suggested that new/incoming members of S/ PPRC meet with the current SPRC in late Nov. or early Dec. to ensure continuity of knowledge. Use the appointment review conversation guide to ensure a focus on the mission of the church (see S/PPRC Workbook)
Annual Recommendation to Cabinet Fill out form with new Form is advisory S/PPRC only to Bishop and Cabinet Complete the Signatures of Appointment Review committee and Pastor No polls, petitions, conversation together straw votes
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