EFFECTIVE BOARDS HealeyEdFoundation .org
THE WHAT: GOVERNANCE EXCELLENCE W h a t i s a B o a r d o f S p e c i f i e d + J u r i s d i c t i o n ? M i s s i o n - D r i v e n L e a d e r s W h o T h i n k & A c t S t r a t e g i c a l l y
Board of Specified Jurisdiction Bishop Ownership ▪ Owns property ▪ Operating Principle (OP) changes ▪ Catholic identity ▪ Confirmation – board members, principal Pastor ▪ Indebtedness/borrow (*Includes reserved powers) Governance (examples include) Board of Office of ▪ Roles and responsibilities ▪ Enrollment Management, Fundraising Specified Catholic as defined by OP planning and participation ▪ ▪ Support of principal and pastor, who Jurisdiction School budget Schools ▪ School strategic plan are also board members Administration Principal ▪ Principal is chief administrator ▪ Implements policies and planning goals ▪ Oversees personnel School Advancement Director ▪ Oversees curriculum
WHAT’S THE DIFFERENCE? A D V I S O R Y B O A R D B O A R D O F S P E C I F I E D J U R I S D I C T I O N • No official authority • Official authority • Makes recommendations • Decision-making body with bias for action • Less “ownership” • More “ownership” • Policy advising (perspective) • Policy making (formulating, enacting) • Financial advice • Drives fiscal management • Pastor-driven decisions • Board-driven decisions • Goal-driven, hands-on • Mission-focused
Changes to Pastor’s Role BEFORE BOARD OF AFTER BOARD OF ISSUE SPECIFIED JURISDICTION SPECIFIED JURISDICTION Pastor determined budget with those he Board responsible for school budget; board Budget engaged for advice signoff and pastor(s) signoff required Set Tuition Pastor responsibility Board sets tuition Board follows selection process to choose Board Member Pastor selected and appointed new board members Selection all members to advisory board and pastor appoints Joint duty of board, pastor, Principal Evaluation Pastor responsibility Office of Education Pastor part of Search Committee of Principal Hire Pastor responsibility the Board; board approves candidate; pastor hires Promote the School Actively, in public, from pulpit Actively, in public, from pulpit
THE WHAT: BOARD • Sets direction and asks tough questions • Receives and reviews committee reports and creates policies • Critiques, questions, analyzes issues • Makes decisions in keeping with mission A N E F F E C T I V E B O A R D • Mission-driven • Results-driven • Goal-directed with a bias for action • Ability to identify and solve issues
THE WHAT: COMMITTEE • Does the focused work • Has a clear and concise charge in respective area • Works with school leadership to set goals, help identify and execute upon strategies and tactics A N E F F E C T I V E C O M M I T T E E • Leads and reports on work and results to full Board • Mission-driven and action-oriented • Fully informed • Collaborative • Knows authority is vested in Board as a whole, not as an individual Committee
THE HOW: Operating Principles / Board Members ▪ Enrollment ▪ Financial oversight ▪ Development ▪ Board governance, orientation, Scope ▪ Strategic short- and long-range culture, evaluations ▪ Principal selection, evaluations planning ▪ 15-21 voting members ▪ Only 1/3 can be current parents - Includes Pastor ▪ Consideration: Board should be Composition - Principal serves ex officio, representative of community, non-voting school, parish(es) - Initial Board 7-9 members Board does NOT deal with ▪ Review of administrative ▪ Hiring or firing faculty and staff “Not Our Area” ▪ School curriculum decisions ▪ Personnel issues concerning faculty and staff members
THE HOW: Evolution of a Board 7-9 member 15-21 member Size Expansion of committees Board turnover start-up Board mature Board a Plans to address strategic priorities State of the school Annual goal setting Action Goal setting and accountabilities Phase 2 Revenue Center buildouts Work plans Focus Phase 1 Revenue Center buildouts Impact reporting Governance Discovery and research Mission/Vision Policy making Routine Forward Right people on the bus Value Proposition Strategic planning evaluations Board training Motion Routine data tracking
THE HOW: Execution EFFECTIVE BOARD MEMBERS LEAD IN • Time • Talent • Treasure
THE HOW: Finance Committee • Ensures maintenance of separate school budget for management and reporting • Develops annual operating budget in collaboration with Principal, Business Manager (inputs from Pastor, Director of Advancement, Development Chair) • Annually recommends budget to Board for approval • Monitors revenue and expenses, creates tool for independent budget tracking and develops Governance Development dashboard to report school revenue and expenses Members are dedicated • Reviews capital expenditure recommendations and knowledgeable prepared by Facilities Committee finance and accounting • Works with other Board Committees to advance the Enrollment professionals needs of the school
THE HOW: Enrollment Committee • Works with Director of Advancement/Admissions • Understands and promotes recruitment and retention as separate, equally important goals • Executes strategies for: Members serve as - Marketing and branding - Recruitment of new students ambassadors for - Retention of current students recruitment and • Owns understanding of educational landscape of retention; Members are Governance Development surrounding community and school competition enrollment and • Sets and reviews enrollment policies admissions professionals • Creates tool for independent tracking of recruitment as well as community and retention efforts with results Enrollment • supporters Collaborates with Finance Committee to understand tuition policies as enrollment strategies
THE HOW: Development Committee • Works with Director of Advancement/Admissions on strategies to achieve school’s fundraising goals • Creates a pool of prospective major gift donors • Cultivates and stewards major gift donors • Members serve as Helps implement additional major fundraising activity with Director of Advancement ambassadors for • Creates, with Director of Advancement, tool for fundraising efforts; independent tracking of fundraising dollars and Members are dedicated Governance Development donors against projections community members, • Annually reviews Gift Acceptance Policy and presents fundraising to Board as needed professionals and • Explores additional funding opportunities such as Enrollment corporate influencers estate planning and foundation grants and recommends strategies to Director of Advancement
THE HOW: Facilities Committee • Develops, with Principal, a master plan for school’s buildings and grounds: - Implements plan in coordination with Pastor and Principal - Creates and recommends school community safety plan and policy - Reports on and details to the Board a plan on major plant and campus issues • Governance Development Works with Finance and Development Committees Members are facility on execution of plan management professionals and Enrollment invested partners
THE HOW: Governance Committee • Manages strategic planning process • Oversees structural aspects of Board (e.g. number of members, meeting regularity) • Maintains Board demography and governance- related policies • Members are Conducts annual Board self-evaluation • Recommends and coordinates training for Board community • Identifies, cultivates and recruits new Board leaders/officials, Governance Development members influencers, strategic • Coordinates onboarding and orientation of new planning and human members resources professionals Enrollment and invested partners
THE HOW: Other Professionals Board members serving on various committees may also be recruited for their expertise in: • IT management or support • Advertising or marketing • Corporate or marketing communications • Public relations • Creative services such as promotional writing and Governance Development graphic design • Social media • Web development Enrollment
THE HOW: Effective Board Chair • • Leader of the Board Leader, delegator, motivator, strategist • Consults regularly with Principal (and Pastor when • Believes in school’s mission appropriate) to anticipate and strategize issues, • Change agent concerns, priorities related to school mission • Innovative, a visionary • • Entrepreneurial Meets regularly with Principal to collaborate on • school/Board vision/plan Thoughtful and, when necessary, a bold decision- • Presides over all Board meetings maker • • Goal-directed, action-oriented, Speaks for the Board results-oriented • Manages and oversees Board and Board members • Guided by both the content and structure of the Board • Chairs Executive Committee
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