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· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy “Now we can locate why the document in use Practical our database in Programs? seconds and just click edit and the document opens in AutoCAD for editing. We no longer need to search directories, subdirectories and drives hoping we have found the latest version.” next page Michael loucas – loucas Zahos architects DISCOVER WHY YOU NEED A DOCUMENT MANAGEMENT SYSTEM.
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy organisations searching for in so many respects, this has been why better ways to manage the ever a costly oversight. increasing volume of information document management industry data (gartner generated, received, processed use a document 2003) research, indicates that ‘knowledge management and stored by their employees system? workers’ waste 20 percent to 30 percent of their every day, need look no further time on document management related tasks. it is estimated professionals spend 5–15 percent of than Practical Programs. their time reading information, but up to 50 percent searching for it. in an increasingly information intensive age, management of information has become these ineffjciencies are compounded a critical issue. there has never been by the costs associated with a greater imperative for organisations management of paper‑based and to embrace innovation and become electronic documents outside a more organised. document management system. while organisations have harnessed it tools garter’s research in to manage most information processing functions – using programs to process 2003 showed that: words, numbers, drawings and images – they have often failed to implement the very program which would help them manage this vast volume of information, a document management system. next page
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy organisations searching for in so many respects, this has been why better ways to manage the ever a costly oversight. increasing volume of information document management industry data (gartner generated, received, processed use a document 2003) research, indicates that ‘knowledge management Tie average and stored by their employees system? workers’ waste 20 percent to 30 percent of their every day, need look no further time on document management related tasks. it is document is estimated professionals spend 5–15 percent of than Practical Programs. copied, either their time reading information, but up to 50 percent searching for it. in an increasingly information intensive age, physically or management of information has become these ineffjciencies are compounded electronically, a critical issue. there has never been by the costs associated with a greater imperative for organisations management of paper‑based and Retrieving 9 to 11 times. to embrace innovation and become electronic documents outside a a misfjled more organised. document management system. document while organisations have harnessed it tools garter’s research in to manage most information processing is a costly functions – using programs to process 2003 showed that: words, numbers, drawings and images – and highly they have often failed to implement the very ineffjcient program which would help them manage this vast volume of information, a document exercise. Up to 30% of management system. workers’ time fjnd out is wasted on document management. A BETTER WAY TO MANAGE YOUR INFORMATION
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy there is a better way of doing things. why savings use a document consider the signifjcant savings you could make if you implemented a management program with search and indexing functions that will help you locate system? documents easily. confjdence Be certain that the document you are dealing with is the current version. we can all recall instances where wrong documents have been sent to customers or users. rapid retrieval rapidly retrieve important documents from anywhere there’s an internet connection: rather than picking through boxes at an offsite storage facility. next page
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy why use Practical Programs? next page Discover why organisations in 31 countries have adopted Practical Programs to streamline their systems...
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy at Practical Programs, we make there are compelling reasons why leading how private and public organisations, in some organisation of information easy. 31 countries, have adopted Practical “Being able to use Programs to streamline their systems and as you’ll discover , our suite of document will it empower their operations. we have helped the same search management programs allows you to regain BeneFit me? them improve business processes, increase control of the information that’s central to workplace effectiveness, signifjcantly reduce your organisation’s workfmow processes. functions as stafg costs and increase their profjts. Practical Programs equips progressive do on the web has organisations with the expertise and tools to better manage the creation, capture, organization, storage, retrieval, manipulation reduced training and controlled circulation of documents and drawings. time, resources and For over a decade, document and drawing user fsustration.” management has been our business. we’ve certainly come to intimately understand each and every problem that Janet Winkler – has to be addressed. and, even more Department of administration and information services importantly, we have developed an enviable reputation for delivering powerful, innovative and elegantly simple solutions to effectively meet all of those critical challenges. we’re sure THAT WE CAN MAKE ORGANISATION OF YOUR INFORMATION EASY.
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy how Drawings can be quickly located and are Tiere is always strict never will it version control so that BeneFit me? there is Tie process of lost, never any determining misplaced or misfjled. doubt and controlling who has received ‘who has got what’ and drawings (and if all modifjcations and all drawings amendments have been what version) is have incorporated. any drawing’s links successfully fully to other references, passed through templates and fjles are QA fully automated. protected before distribution. should the latter be subject to modifjcation or deletion. next page FEATURES AND BENEFITS
· Home Back Forward î practical programs exit 9 PRINT THIS PAGE Make organisation easy how the following small sample of dv tdm facilities and features provide an indication of what we can do for your organisation. will it BeneFit me? ¾ SEAMLESS INTEGRATION gives you the ability to interact with all your existing applications. ¾ TIME TRACKING allows you to record the number of hours a fjle has been open in autocad. allows you to effectively control document revision processes so that your organisation’s agreed ¾ VERSION CONTROL procedures are rigorously adhered to. ¾ KNOWLEDGE GROUPS offers you the ability to group otherwise unrelated documents. if documents are deleted, added or modifjed knowledge group team members are automatically notifjed. ¶ LEGACY DOCUMENTS Facilitates the quick and accurate indexing of all your existing drawings into dv tdm. ensures that you can confjdently locate the correct drawing and lets you apply the levels of access ¾ RISK MANAGEMENT control that you require. ¶ CONTENT SEARCHING you can search for text contained in any document even when this was not part of the original index. ¾ GRAPHICAL WORKFLOW you can visually plan and implement the path a project takes by simply drawing lines. with dv tdm doing the rest, workfmow can be easily streamlined for greater effjciency. click Here to see dvtdm in action next page
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