D i s t a n c e EDUCATION East Baton Rouge Parish School System Distance Education Contingency Plan 1
Overview The purpose of this plan is to outline a framework that transitions our district to a virtual learning model in response to the COVID-19 pandemic. Launching distance education for all of our students is a monumental undertaking that will require collaboration, creativity and commitment from all of our stakeholders. To make this a successful quality educational experience in a safe and secure environment we must ensure equitable access, so students, families, educators, and support personnel have essential resources and information . Together, we can continue educating our students and do our best to make sure every student achieves grade-level academic gains. 2
Purpose Building on the tremendous efforts many of our educators are taking to connect with and support learning for our students, the transition to district-wide distance education will differ from the enrichment learning experiences currently provided. The distance education plan will allow for the continuation of content delivery for academic standards not yet taught. Enrichment Learning Distance Education Paper packets with 2-weeks worth of Instructional delivery will transition to virtual methods ● ● content distributed for all students Online resources posted on the district’s Every student will be equipped with a device and ● ● website internet connectivity. Some educators are engaging in Instruction will cover remaining content for the ● ● communication with their students grade-level. Office of C&I will release updated scope Attendance is not taken and sequence guidance to include standards from mid ● Assignments are not being graded March through end of May. ● No new learning is taking place Support services will be provided to the best extent ● ● Support services are not being provided possible (IEP, 504, OT, PT, speech, counseling, etc.) ● Attendance will be taken (For tracking purposes only) ● Assignments will be graded (For learning purposes ● only) 3
Timeline Device dissemination, 75% of academic Distance Education internet connectivity support, instruction completed. Plan communicated and distance education State ordered closure of to EBRPSS State ACT Date & begins as a rolling start, schools due to leadership, faculty, Accommodations prioritizing HS Seniors. COVID-19. and staff. Window Opens Start of 2019-2020 Spring Break begins. Student enrichment Distance Education in place Academic Year All district operations begins. ACT prep for all EBRPSS students. practice also provided. closed until April 20th. Instruction will cover PD opportunities for remaining standards from School Leadership District initiates distance current academic year. April 15-17. learning planning, All support services will be preparation, and piloting. provided. 4
Framework The framework provides purpose and guidance around the three specific intended goals that will assist with the transition from the delivery of face-to-face learning to an online platform. & e , l e p b t o a a & e t l i t r e n r i n u p v u e o s e e o m q s n c i s r . D e E t s p e a e p c h e s f c p , & u o o e e t - u c o a l r t s c n t e e a t t a a s i l f s i v - v e e t e c e a e n s r v n d c l i c S d r b I e n e o r o n a S u a y l u e c l t a - f a t t o a r e m t m i i n n u s s c u l r d t s a o r o o e m r u s q o s e a o u i n p r i d r t r e e n s Q o p g e c f E p s e c r e u C l p e s a c u e b d r . r f n e u A s u S d a t o n o l r S s i r s o i a l v l n i p n l e t t a 1 2 o i i s E a r s 3 e r y r r c n P d d e o t u n i a n f i l d v r a . a r n o t e u a o r t e q P c i l t i o r c t u t s r i d t s n i 5
High-Quality Teaching, Learning, and Support Distance Education for All REAL-TIME SELF-PACED Students Teacher led Student led Students complete work Students virtually interact with Through a combination of self-paced teacher and/or classmates at assigned by teacher within a and real-time delivery, teachers and a scheduled time. designated time frame. other support personnel such as counselors, para-professionals, and Teacher facilitates learning and Teacher assigns virtual tasks with therapists will be able to provide discussion among students through instructions, and holds office hours instruction and services to meet the Microsoft Teams and secure to answer questions and provide needs of all learners. chat-based platforms. support as needed. ● IEP , 504, small group inclusion, individual Teachers review completed assignments, ● Teachers introduce new concepts and/or ● and small group pull out, PT, OT, APE, monitor student learning, and provide facilitate discussion and collaboration to ● Deaf/ hearing impaired and blind/ feedback within designated time frame. extend or enrich content learned visually impaired ● Students and families notified about ● Video-conference sessions recorded for ● Ancillary classes (arts, P .E., music, dance, which assignments and assessments will students who are not able to attend at the etc.) be graded and posted in JCampus. scheduled time. ● Counseling services ● Students and families can reach out to ● Chat features may also be used to guide Gifted & talented teachers to ask questions and get ● questioning and discussion. support. 6
Phases The implementation phases provides an overview of action items needed to transition to online learning. Phase I - Design P hase II - Preparation Phase III - Execution ● Develop and communicate ● Plan implementation ● Implement Distance Distance Education Contingency ● Continue platform learning Education fully week of May Plan ● Deliver device and connectivity 4, 2020 ● Schedule educator and support ● Collect signatures ● Resume student learning personnel P.D. ● Transition to online enrichment ● Implement master ● Collect data to assess ● Coordinate revised schedules schedules connectivity and device needs ● Facilitate online instructional ● Monitor instruction with ● Schedule/deploy devices meetings feedback ● Handbook Signature Page ● Transition attendance ● Facilitate and monitor ● Ensure internet connection documentation and classroom continuation of instructional ● Coordinate daily instruction and monitoring meetings. support services schedules* *Reference School Leader Action Plan **Priority given to senior students 7
Phase I - Design LEADER TEACHER / SUPPORT PERSONNEL ● Assign survey and communication plan to ● Contact families to complete device and teachers connectivity needs assessment survey ● Update schedule for digital learning ● Attend Microsoft Teams professional Coordinate ESL and ESS services development ● ● Complete Microsoft Teams professional ● Coordinate ESL and ESS digital learning development Input any outstanding grades ● ● Ensure teachers complete Microsoft Teams ● Share the deployment and transition plan professional development with parents and students ● Share the deployment and transition plan with ● Review Technical Support Plan teachers ● Communicate Technical Support Plan STUDENT PARENT / FAMILIES Complete Microsoft Teams professional Complete device and connectivity needs ● ● development assessment survey with teacher Review Distance Education Guidelines for Review Distance Education Guidelines for ● ● Students Parents Review JCAMPUS grades Review Technical Support Plan ● ● Review Technical Support Plan for Students ● 8
Phase II - Preparation Phase II - Preparation Phase II - Preparation Phase II - Preparation LEADER TEACHER / SUPPORT PERSONNEL Ensure all students have devices and are ● Begin online enrichment instruction ● connected. Input attendance (identify and report students ● Monitor schedule implementation/make ● who are not connecting) necessary adjustments Attend scheduled online instructional ● Continue virtual instructional meetings (PLCs) ● meetings ● Input teacher attendance Monitor student learning ● Monitor virtual learning and provide feedback ● STUDENT PARENT / FAMILIES Transition to online enrichment learning Submit any questions to Homeroom Teacher ● ● ● Ensure connectivity ● Ensure student follows schedule and Attend classes as scheduled completes required assignments ● ● Complete required assignments 9
Phase III - Execution Phase II - Preparation Phase II - Preparation LEADER TEACHER / SUPPORT PERSONNEL ● Continue to monitor instruction and provide ● Begin teaching with new material feedback Attend virtual instructional meetings ● ● Ensure new learning starts ● Begin assigning grades Monitor coordinated services Report concerns ● ● ● Continue virtual instructional meetings (PLCs) ● Provide feedback to parents/families and students STUDENT PARENT / FAMILIES Continue transitioning into online learning Submit any questions to Homeroom Teacher ● ● ● Ensure connectivity ● Ensure student follows schedule and Attend classes as scheduled completes required assignments ● ● Complete required assignments 10
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