Thursday, 13 February 2020 Department for Child Protection Established 2013 OIA: Phillip Dowsett, General Manager – Industry Participation DCP: Elizabeth Chmielewski, Manager Procurement & Contracting
Acknowledgement of Country ry I would like to acknowledge the traditional owners of the land on which we meet today and pay my respects to their elders past and present and extend that respect to other Aboriginal and Torres Strait Islander people who are present today.
Today’s Agenda 1. Office of the Industry Advocate Introduction Overview 2. DCP Presentation 3. Is your business ready to tender? 4. South Australian Industry Participation Policy 5. Qualifying Tender Opportunities 6. Planning and Managing the Tender Response 7. Tender Review and Submission 8. Office of the Industry Advocate - Connecting with Business Program
In Industry ry Advocate A primary function for the Industry Advocate Act 2017 is to build the capability and capacity of businesses based in South Australia to participate in government contracts.
Marshall Liberal Government South Australian businesses must have every opportunity to be involved in the supply of goods and services to the government. More South Australian goods, services and labour used in more government purchases means more local jobs and more opportunities for South Australians. Role of the Industry Advocate Crea eate Bui uild ld Fos oster r Opp pportu tunit itie ies Awareness Col olla laboratio ion
Department for Child Protection (DCP) Procurement and Contracting Elizabeth Chmielewski, Manager Procurement and Contracting
Department for Child Protection Our vision is for all children and young people to grow up safe, happy, healthy and nurtured to reach their potential. DCP’s Procurement and Contracting function is responsible for supporting DCP to source goods and services. A critical component of this function is sourcing Out of Home Care (OOHC) Services that account for more than 50% of DCP’s budget. OOHC Services include: Supported Independent Living Family based care Residential care Family Reunification Emergency response & Advocacy and Support Individualised Packages of care
Working with our suppliers We rely on your skills, expertise and capability to ensure children and young people receive safe, culturally responsive and quality care Throughout the stages of service development, procurement and contracting, our roles and relationships will alter to reflect the activities and mandated requirements applicable.
2020 DCP Procurement Aims Continue to grow family based care options and service providers Review key service models for disability, Aboriginal practice and independent living services Grow services for children with disabilities and Aboriginal children and young people Enhance individualised packages of care options for children and young people Increased and expanded procurement from Aboriginal Community Controlled Organisations Increased digitisation of services (investment in ICT projects)
Visit DCP’s Service Provider Webpage https://www.childprotection.sa.gov.au/service-providers Come see us 25 February 2020 at Meet the Buyer event Visit Tenders SA website Contact DCPServiceProviders@sa.gov.au
For Official Use Only-I2-A1
Is your business Process ready? Product Business Advantage People Target Market
Know the Buyer • What is your average invoice • Understand your customer and their supply needs • Understand the aims you are trying to achieve • What differentiates your business from Government offerings https://www.childprotection.sa.gov.au/service-providers
Know the Buyer Are you engaging the right customer/stakeholder? Subcontractor Government Lead or Agency? Contractor? Supplier?
Know the Buyer www.sa.gov.au/directories/government Attorney-General's Department Trade, Tourism and Investment Auditor-General's Department Treasury and Finance Courts Administration Authority Premier and Cabinet Defence SA Electoral Commission of South Australia Dept. for Child Protection Environment Protection Authority Correctional Services Green Industries SA Education SAFECOM Energy and Mining South Australian Country Fire Service Environment and Water South Australian Housing Authority Health and Wellbeing South Australian Metropolitan Fire Service Human Services South Australian State Emergency Service Innovation and Skills South Australian Tourism Commission Planning, Transport and Infrastructure South Australia Police Primary Industries and Regions TAFE https://www.childprotection.sa.gov.au/service-providers
Know the Buyer www.industryadvocate.sa.gov.au/industrysectors
Finding Opportunities Industry Capability SA Tenders and Contracts Network Gateway (ICN) www.tenders.sa.gov.au www.gateway.icn.org.au www.childprotection.sa.gov.au/service-providers/procurement
What is Industry De Desi sign Su Supporting In Industry an and Participation? Economic Par articipati tion Growth, In Innovati tion App pprenticeship & & & Trai ainees In Investment t Attr tracti tion Industry Participation Objectives Pur urchase of of Structural Stru l and and Reg egional Rei einforcin ing De Development Steel St l = = 20% Weighting Abo borigin inal Economic ic Particip ipatio ion
Does Industry Participation apply to your business? In Industry Quo uote fr from om Loc ocal l Tail ailored In Industry Bus usin iness Participation Plan lans Participation Plan lans $33K-$550K, $33K Appli lies fr from: agencie ies must $33K to $3 o $5 $50M $50M + $5 se seek a quote Weig ighted fr from: or or Str Strategic Projects from a lo fr local $220K @ 15 $2 15% busin iness
Tender Evaluation Process Projects applicable to the South Australia Industry Participation Policy (SAIPP) 85% of the 15% of the evaluation score is 100% evaluation score is based on: based on Industry • Price; Participation, this Total • Performance; includes: • Risk; Evaluation • Local Supply Chain; • Value-for-money; • Jobs; and Score • Capability • Investment • DCP - Project Specific (Trainees/Apprentices) Requirements
Combined ECT & IP IPP Test: from $550 - $4M http://saipp.sa.gov.au
Industry Participation Plans - Updated 1. Statement of Intent (SoI) • Designed for two stage procurements (EOI) and Panel Contracts • Establishes estimates for basic terms for the contract used in a TIPP 2. Tailored Industry Participation Plans (TIPP) • Designed for strategic procurements (mandatory $50M+) • Broader economic benefit criteria assessment
OIA Negotiation OIA to review final IPP or TIPP prior to the award of the contract, consistent with the Industry Advocate Act 2017, 6 - Functions : (e) To review, and assist in the negotiations for, Industry Participation Plans to ensure they comply with the SAIPP prior to the finalisation of contract conditions.
Industry Participation Plan - Subcontracting Tie ier One Head Contractor Contracted to SAG IPP methodology Tie ier Two cascades through Contractor the supply chain Contract with Head Contractor Sub-contractors / / Sub-contractors / / Sub-contractors / / Suppliers Su Su Suppliers Su Suppliers Goods Services Other
Industry Participation Plan - Reporting OIA monitors all IPP commitments
Why Bother? Approximate Annual Expenditure of the State Government Annual Expenditure $11 billion
Can you deliver? Identify if your business is able to deliver the product / service • Have you assessed the risks associated with the project, such as; • • Cost, Performance, • • Schedule, Quality, • • Project Management, Qualified staff, and • • TechnicalSolutions, Customer Service. • Be sure to conduct a competitor analysis • Do you understand the payment terms?
Valu lue Proposition – Product/Serv rvices You our Offering Is your product a good fit for the buyer? 01 01 02 02 Can you deliver on time and on budget? What The Customer Ne Needs Does your product or service need to be modified? 03 03 Does your product or service meet industry standards? The Mar arketplace Offerin ing How do competitive products or services compare?
Do I Tender Identify if your business is able to deliver the product / service
Understand the Rules • Do you understand probity? • Have you made yourself aware of any pre-tender briefings? • Have you familiarised yourself with the financial and quality requirements to ensure you can meet them? • Determine if you can meet the minimum criteria to tender prior to beginning your tender response.
Understand the Rules Have you familiarised yourself with all relevant legislation and policies? • State Procurement Act 2004 • State Procurement Board Guidelines • Agency policies and procedures • The Industry Advocate Act 2017 Visit the State Procurement Board Website www.spb.sa.gov.au to learn more.
Understand the Process Business Plan Supplier Acquisition Relationship Planning Management Procurement Lifecycle Market Approach Contract Management Tendering Evaluation
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