Solid Waste RFP Process and Evaluation Daly City City Council November 17, 2014
HF&H Consultants, LLC November 17, 2014 Overview 1. Collection proposals 2. Post-Collection proposals and combined 3. Collection and diversion services 4. Public outreach and education 5. Key contract features 6. Rate Impacts 7. Final pricing 8. Transition 9. Conclusions Managing Tomorrow’s Resources Today 1
HF&H Consultants, LLC November 17, 2014 Collection Proposals • Current contract ends July 1, 2015. • Initiated competitive process to maximize competition of ideas and cost. • Three collection proposals were received – Proceeded with Allied ($11,372,758) and Recology ($12,096,603) through a Best and Final Offer to improve their proposals – Did not proceed with SSFS Co. While highly qualified with a strong technical proposal, cost was $13,951,534 See Report pages 5-7 and Figures 2 and 4 for added detail. Managing Tomorrow’s Resources Today 2
HF&H Consultants, LLC November 17, 2014 Post-Collection and Combined Post collection proposals: transfer (2), processing (7), and disposal proposals (3). Selected based on price and, where price was not significant, contracting arrangements. Collection Contractor Post-Collection Services • Allied Waste Services Blue Line Transfer Station (transfer and recycling) • South Bay Recycling (recycling) • West Contra Costa County Landfill (composting) • Ox Mountain Landfill (disposal) • Recology, Inc. Blue Line Transfer Station (transfer and recycling) • South Bay Recycling (recycling) • South Valley Organics (composting) • Potrero Hills Landfill (disposal) See Report pages 5, 8, and Figures 3 and 7 for added detail. Managing Tomorrow’s Resources Today 3
HF&H Consultants, LLC November 17, 2014 Key Collection Services Allied Waste Services Recology Weekly, curbside solid waste, recyclables, and organics Weekly, curbside solid waste, recyclables, and organics • • (including food scraps) collection (including food scraps) collection • Expanded single-stream recyclables accepted • Expanded single-stream recyclables accepted • Curbside holiday tree collection • Curbside holiday tree collection • One on-call bulky item collection annually • One on-call bulky item collection annually Single Family* • Curbside used motor oil and cooking oil collection • Curbside used motor oil and cooking oil collection • Curbside household battery and CFL collection • Curbside household battery and CFL collection • Drop-off locations for household batteries, TVs, and e-waste at no charge • At least weekly solid waste and recyclables collection • At least weekly solid waste and recyclables collection • Organics (including food scraps) collection to apartment • Organics (including food scraps) collection to apartment complexes (under 50 units) and condominiums with complexes (under 50 units) and condominiums with centralized centralized collection collection Multi-Family** • Two-stream collection for large apartment complexes • Valet service available for fee (over 50 units) • Holiday tree collection and optional on-site mulching of trees to Valet service available for fee use for landscaping • • Holiday tree collection • One on-call bulky item collection event per unit per year • One on-call bulky item collection event per unit per year • At least weekly solid waste and recyclables collection • At least weekly solid waste and recyclables collection Organics (including food scraps) collection upon request Organics (including food scraps) collection upon request and • • Commercial and expanded to targeted organics-generating businesses expanded to targeted organics-generating businesses • Kitchen pails provided for residential food scraps • Kitchen pails provided for residential food scraps • “Good Job” notices to reward proper materials handling • Split-body trucks for residential solid waste and recyclables • Cooking Oil Drop-Off collection Other Community Reuse Event Recycling “buddies” • • • Recycling totes • On-call HHW collection available to be added later • On-call HHW collection available to be added later *Includes multi-family properties with individual, per-unit service. **Includes larger apartments and other multi-family complexes with centralized collecti Managing Tomorrow’s Resources Today 4
HF&H Consultants, LLC November 17, 2014 Diversion Services Allied Waste Services Recology Advertising and Print Materials Advertising and Print Materials • Announcement of New Services and Subscription Mailer • Announcement of New Services and Subscription Mailer • Notices for Change in Collection Days • Notices for Change in Collection Days • Press Releases and Advertisements • Press Releases and Advertisements Start-Up Service Brochures, All Sectors Public Access Video • • Delivery of Special Containers • Recycling Blitz • MFD Recycling Totes Kick-Off Event • MFD “Green Your Kitchen” Kits • Community Picnic • MFD Battery Buckets Scheduled Customer Correspondence Scheduled Customer Correspondence • Quarterly SFD Newsletters • Annual Service Brochures • Annual MFD Newsletter • Bi-Annual Newsletters • Annual Commercial Newsletter As-Needed Customer Correspondence As-Needed Customer Correspondence Courtesy/Non-Collection Notices • • Rate Change Notification • Topic-Specific Brochures/Flyers • Courtesy/Non-Collection Notices Sector-Specific Visual Aids and Educational Materials Sector-Specific Visual Aids and Educational Materials • Tenant Move-in/Move-out Guide Ongoing • Tenant Move-in/Move-out Guide • AB 341 Compliance Outreach • AB 341 Compliance Outreach • MFD and Commercial Posters Recycling Representatives MFD and Commercial Mandatory Recycling Notices • • • Commercial Waste Audits and Technical Assistance • Commercial “How To” Guide to Food Scrap Collection • Commercial Recycling Workshop • Commercial Desk-side Recycling Containers • Janitorial and Food Service Employee Training Program Online Presence Online Presence • Website • Website • Social Media Community Engagement Community Engagement • Outreach to Community Groups • Outreach to Business Groups • Green Business Program • Recology Volunteer Events Community Events Compost Giveaways • • • Seal of Sustainability Awards • Environmental Days Other School Programs • Coats for Kids Collection Drive • Education in Daly City Schools • Special Event Boxes • School Recycling Champions School Programs • School District Recycling Committee • Education in Daly City Schools Annual School Recycling Contest High School Internship Program • • • Junior Recologist Program Managing Tomorrow’s Resources Today 5
HF&H Consultants, LLC November 17, 2014 Outreach and Education Allied Waste Services Recology Daly City Residential Residential • Initial and ongoing targeted outreach (see Figure 9). • Default 96-gallon residential recyclables cart delivered at roll out Commercial along with new outreach material to increase recycling. • Initial and ongoing targeted outreach (see Figure 9). • Food scraps added to organics, and highlighted in new outreach • Dedicated “Recycling Representatives” to be responsible for AB material. 341 education and enforcement with multi-family and commercial Commercial customers. • Expansion of the existing commercial food scraps pilot program. • Outreach to businesses with less than 4-cubic yards of service to • Organics processing for pre-identified large generator food ensure recycling containers are onsite and being utilized. waste/organic accounts with compactors. • Targeted assistance to the top 50 volume-generating businesses General to increase recycling and reduce and prevent waste. • Targeted “right sizing “of recycling containers in general, and • Identification of and outreach to all restaurants to encourage increased levels of service will lead to additional recyclables participation in food scraps recycling. capture. • Coordination with schools to ensure proper recycling practices • Recycling of materials not previously recycled: batteries, and encourage implementation of food scraps recycling. mattresses, Curbside Motor Oil, Bulky Goods, Oil Filters, General Environmental Day Material, Cooking Oil, CFL Light Bulbs, Cell • Promotion of an interactive diversion calculator that allows Phones, Reusable Items-SVPD Trailers for large MFD‘s. businesses to calculate diversion rate, associated greenhouse gas reductions and cost savings. Managing Tomorrow’s Resources Today 6
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