Contract Authorization J-Class Road Cost Sharing Program DTIR - PowerPoint PPT Presentation

Contract Authorization “J-Class” Road Cost Sharing Program DTIR Agreement 2018-014 Scott Conrod, CAO Scott Quinn, Director EPW Lands and Parks Council April 7, 2020

Which Matter Being Discussed Three different J-Class matters for Council • Participation in annual Cost Shared Program (per • Agreement 2018-014) Request from Province to add more roads than • included in Letter of Acceptance (per Agreement) Municipal participation in one-time $10M program • to repave existing “J-Class” roads Normal piece of business under Agreement 2

Intent Gain Council approval of Municipality’s portion • of cost sharing for resurfacing “J-Class” roads for FY2020-21 Authorize Mayor to sign Letter of Approval • provided by DTIR 3

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Revised Cost Estimate Total Cost: $1,009,000 • Municipality’s Share $504,500 • Funded from GL #01-2-232-309 (J-Class • Road Paving) Requires approval outside budget process • Agreement requires response within 20 business • days or risk losing funding 5

Implementation Mayor will sign and return the Notice of • Acceptance to DTIR. DTIR is responsible for contract • administration/management under the Agreement. DTIR will seek Municipality’s direction if bid • price greater than 10% of new cost estimate. 6

Implementation DTIR will invoice the Municipality after • construction is completed and final costs are confirmed. Engineering & Public Works, Lands will be • primary contact with DTIR during tender and construction phases. 7

Recommendation (1 of 2) That Municipal Council approve the • Municipality’s portion of the Cost Share Program for Paving of Subdivision (J Class) Roads for fiscal year 2020/21 totalling $504,500. 8

Recommendation (2 of 2) That Municipal Council authorize the Mayor to • sign the Notice of Acceptance from the Minister of Municipal Affairs and Housing for the Department of Transportation and Infrastructure Renewal for J Class roads to be resurfaced in Fiscal Year 2019-20 per Cost Share Agreement 2018-014, as included in the April 7, 2020 Council agenda package. 9