Contents Brief introduction Essential functionality Why - PowerPoint PPT Presentation

Contents • Brief introduction • Essential functionality • Why online? • How does it work? • Benefits for: • Parents and Guardians • T eachers and Staff • School Administrators • School Leadership T eam • How does it look? • Bolt-on: Event Booking • Integrations • What makes us different? • Recommended by our customers • Further information • Thanks for reading

Brief introduction The Parents’ Evening Booking System is the future for school parents’ evenings, tutor events and consultation events. We make staff time much more efficient while helping schools with their parental engagement, communication and school improvement targets. We also save schools money and help customers be paper- free and more eco-friendly. Schools are provided with the statistics, reports (e.g. who has not booked yet) and communication tools required to run events better than ever and connect with parents, who are encouraged to take ownership and make their own appointments. Join the revolution and organise your parents’ evenings online.

Essential functionality

Why online? • Improve parental engagement o Use technology as innovative solution to encourage sign-up, in particular from parents who don’t usually attend o Allow parents to select times which suit them, easily o Allow parents to submit any issues/ discussion topics in advance • School can see who has and has not booked o Schools can invite parents electronically o Schools can follow up/chase/ remind electronically We take advantage of modern technology to make parents’ evening booking simple. • Save staff time and help make more efficient • Saves school money on communication/ postage • Website works perfectly on laptops, PCs, smartphones • Help schools go paper free / be more eco and tablets • We help schools harness the power of electronic • Parents who do not have internet access are not communication for those parents able to receive it disadvantaged

How does it work? All users (parents/guardians, teachers and school staff) visit our website Schools • import their M IS database (pupils, parents and teacher data) directly into the software to set up accurate events quickly • all booking, reporting and communication tools are made available to colleagues • tools to help schools collect parental e-mail addresses can be activated Parents • are sent an invite to login and make their appointments at times that suit them • have a ‘Booking Wizard’ which allows them to make all their children’s bookings in one click • can identify concerns or issues ahead of their appointments, and/ or suggest discussion topics to teachers Teachers • can be allowed to control their availability and set their breaks in advance • can e-mail parents a private message that will also appear when the parent logs in • can check and print off their appointment schedule at any time Students • no longer make appointments, saving classroom/ teacher time and allowing structured, better prepared-for schedules which suit parents

Benefits for parents and guardians • Parents are sent an invite to make appointments online o Regularly this will be an e-mail or text, and if received on a smartphone or tablet will allow the parent to go straight in and make bookings in a few clicks • Parents and guardians make appointments at times that suit them • Parents generally use the automatic Booking Wizard to make appointments in the most efficient way available o Parents can choose to pick their appointments one by one if they prefer • Parents can toggle between their children at the click of a button • Parents cannot double-book themselves • Parents can tell teachers of discussion topics or issues ahead of the meeting o This leads to better prepared and more effective meetings. • Parents receive an e-mail or print a confirmation of their appointments • Parents may be sent a priority message by a teacher in advance • Parents may also be sent an appointment reminder by the school

Benefits for teachers and staff • T eachers don’t need to make or manage bookings. o Classroom/ curriculum time is saved • T eachers are better prepared for meetings because they can read issues or concerns submitted by parents in advance • T eachers can check their appointment schedules online, any time • Where permitted by the school, teachers can change their availability, creating their own breaks or starting earlier and leaving later than the ‘default’ hours • T eachers can make private notes beside appointments to take or keep notes • T eachers can send parents an e-mail/ message which they will pick up before they book o e.g. “M ake me a priority booking please” message could be sent to a parent • T eachers can be kept out of the loop completely if the school want o The school can print off all teacher schedules and distribute them, meaning staff never have to login and the task can be kept as an office one

Benefits for school administrators • Setting up parents’ evening event should take just a few minutes • Schools almost always upload their MIS data in one click to make event setup quick and simple • School data changes (such as classes which are split or managed by a different teacher for parents’ evening) can be made easily • Parents’ evening events are created in minutes • Booking instructions are easily sent to parents using electronic communication tools built-in • Appointments can be made for parents easily who need help • Event reporting and statistics allow schools to check booking numbers and attendance, and follow up or chase parents • Reminder e-mails and follow-up tools help with parental engagement, reinforcement and increasing attendance

Benefits for school leadership team • Employing technology as an innovative solution for parents’ evenings saves time, money, improves efficiency and attracts parents who typically have not attended. • We help schools achieve their ambitions related to closing the gap in attainment (e.g. HGIOS 4 in Scotland). We make an active difference in the following four key drivers: o Parental Engagement o Assessment of Children’s Progress o School Improvement o Performance Information • We help schools save money by cutting down on paper, printing, stationary, stamps and through huge amounts of staff time efficiency savings.

How does it look?

Bolt-on: Event Bookings • Add our new Event Booking bolt-on to your school’s package to take booking for events online. • Set up events with multiple show/ date options in minutes • Parents can book places, seats and/or tickets for any school events. • Schools can invite parents electronically and see who has and has not booked at any time. • Parents can print their tickets, or e-mail a PDF to themselves to show on the door on the night.

Integrations Import your school’s pupils, parents and We also integrate with these great 3 rd Party products: teachers from all of these major M IS Databases (among others): • RM Unify • SIMS • Glow • SEEMiS • Groupcall Messenger • Progresso • Groupcall Xporter • Facility (CMIS) • Groupcall Xpressions • Bromcom • RM Integris • iSAMS • ScholarPack • Powerschool

What makes us different? We are aware that since inventing this product, other companies have attempted to follow us into the market. Insist on: • Working with a company who are experts • ‘Personal’ support (such as answering the telephone). We help on the phone and out of office hours • An automatic booking wizard for parents • The ability to upload your data via ‘1-click/ Web Services’, but also via Spreadsheet/ CSV as a backup • Flexibility to change your teachers and the classes they teach INSIDE the software, at the click of a few buttons. Y ou don’t want to have to change your timetable or classes in your MIS and have to re-import data to change some teachers or class, for example • Communication tools for parental engagement (i.e. invites, follow-ups, reminders, staff-to-parent messaging system)

Recommended by our customers We recently visited some of our customers in London to ask about how the Parents’ Evening Booking System has helped them Case Study of Experiences at Lasswade High School (Click here to watch online: http:/ / vimeo.com/ 112768431 or London School Recommendations watch other case studies here: https:/ / parents-booking.com/ why-choose- (Click here to watch online: http:/ / vimeo.com/ 80223493, us/ case-studies/ or watch other case studies here: https:/ / parents- booking.com/ why-choose-us/ case-studies/

Thanks for reading We’re very pleased to hear of your interest in the Parents’ Evening Booking System. If you would like any more information, please feel free to contact Will Mackenzie (Sales Director) or take a look at our website: www.parents-booking.com E-mail: will@parents-booking.com Mobile: +44 (0) 7764 352 191