Compliance within the ITT for Apprenticeships Training Delivery for - PowerPoint PPT Presentation

Compliance within the ITT for Apprenticeships Training Delivery for Employers not using the Digital Account (Non-Levy) Teresa Frith teresa_frith@aoc.co.uk 10 August 2017

Covered in this Webinar • An introduction to the format of the Invitation to Tender (ITT) • The timelines and key features of the ITT • The rules within the ITT • Requirements for data entry within the ITT

Documents in the procurement 1 INVITATION TO TENDER 2 EVALUATION GUIDANCE AND SCORING MATRIX 3 SPECIFICATION QUESTIONNAIRE 4 VOLUMES AND VALUES 5 SUBCONTRACTING PROFORMA 6 CONTRACT (TERMS AND CONDITIONS) 7 FUNDING RULES(PERFORMANCE MANAGEMENT RULES) 8 RESPONSE DOCUMENT AND DECLARATION 9 BRAVO USER GUIDE

Timelines DATE ACTIVITY 26/07/2017 OJEU Contract Notice 28/07/2017 15:30 ITT opens 28/07/2017 15:30 Clarification period opens 22/08/2017 17:00 Deadline for the submission of Tender Clarification questions (“Tender Clarifications Deadline”) 29/08/2017 17:00 Deadline for the responses to Tender Clarification questions 04/09/2017 23:59 Deadline for submission of Tenders to the Agency 21/11/2017 17:00 Intention to award notification issued to successful and unsuccessful Potential Providers. 22/11/2017 - Minimum 10 calendar day Standstill Period (in 01/12/2017 accordance with Regulation 87 of the Regulations) 11/12/2017 Planned date for appointment of Contractors to Contracts 01/01/2018 Expected Service Commencement Date

Key Features • Overall contract value • Character Counts • Scoring process • Tender capping • Values and volumes

Key Features • Overall contract value Overall value of contracts: £865m - £3,115m This procurement: £440m - £650m 18 separate budgets: 9 regions x 16 – 18 9 regions x 19+

Key Features • Character Counts 5700 (approx. 900 words) 3800 (approx. 590 words) 2000 (approx. 315 words) A number a letter a space A punctuation mark a carriage return

Key Features • Scoring process Scoring elements-No Few Some Most All No Evidence 0 0 0 0 0 Little Evidence 0 25 25 25 25 Some Evidence 0 25 50 50 50 Most Evidence 0 25 50 75 75 All Evidence 0 25 50 75 100 There are 5 questions with a total of 17 ‘sub - questions’ to complete each with a score of 100, so the maximum score available is 1700 You must score a minimum of 50 for any one of the 5 questions, and you need to score 75 or over to meet the Award Threshold

Key Features • Tender capping Tender Cap Provider New Provider T/O 2015-2016 financial year multiplied by 1.25 or £750,000; whichever is lower Subcontractor T/O 2015-2016 financial year multiplied by 1.25 or £1.5m; whichever is lower, Existing Provider T/O 2015-2016 financial year multiplied by below £1.5m 1.25 or £1.5m; whichever is lower Existing Provider 110% of non-levy historical delivery for above £1.5m 2015/2016 funding year (1st August 2015 – 31st July 2016), multiplied by 1.25

Key Features • Values and volumes Split by: Age Subject Sector Area Level Regions

A Recap • Familiarity • Plan and prepare • Who is in charge? • Answer the question • Comply • Always think like the scorer • Check, check and check!

Questions and clarifications If you have any questions as a result of this • webinar please email teresa_frith@aoc.co.uk You can also use the Bravo platform • process to lodge your questions AoC Create can assist with individual • support, tailored to your needs. Please email: kayla_benjamin@aoc-create.co.uk