Committee on Knowledge Management 2020 Business Meeting June 10, - PowerPoint PPT Presentation

Committee on Knowledge Management 2020 Business Meeting June 10, 2020 - Virtual 1

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Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress Update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Brigette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 4

Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Bridgette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 5

Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Bridgette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 6

Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Bridgette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 7

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Steering Committee Annual Conference Planning Committee Victoria Sheehan (NH), Chair Lorri Economy (UT), Chair Leni Oman (WA), Vice Chair Leni Oman (WA) Victoria Beale (OH) Christine Hetzel (VT) Justin Bruner (PA) Garret Wheat (LA) Christine Hetzel (VT) Geoffery Rodriguez (LA) Amanda Holland (AK) Nikki Sackman (ND) Patsy Mimms (TN) MaryLeah Coco (LA) Nikki Sackman (ND) Angela Rovaris (LA) Cynthia Smith (MS) Jez Arroway (ID) Jenny Veale (IA) Keri Runnels (LA) Sandra Brady (LA) Brigette Kornbroke (FL) Alana Spendlove (UT) 9

Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Bridgette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 10

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Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Bridgette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 26

CKM Survey • Annual survey of AASHTO member agency CEOs and CKM members • Helps monitor state DOT KM trends and obtain your feedback on committee activities • 2019 Survey summary found here • Changes since last year: • Removed two questions from the CEO survey • Added a question on culture to both CEO and CKM member surveys • Added a question about CKM communication products to CKM member survey • The survey will be distributed next week 27

Agenda – CKM Business Meeting 1. Roll Call King Gee 2. Welcome and our Purpose Today Victoria Sheehan 3. Rolling out the Annual Meeting Lorri Economy & Alana Spendlove 4. Information for your KM Journey Justin Bruner Site review / Uploading content / LibGuide 5. Tracking Progress on the KM Journey • CKM Survey Leni Oman • Action Plan Progress Update Leni Oman & King Gee • Joint Task Force on Digitalization Amanda Holland, Lorri Economy, Leni Oman & Christine Hetzel (Managing the Impacts of Digitalization on State DOT Workforces) • Strategic Communication Bridgette Kornbroke • Research Subcommittee Leni Oman 6. Final Thoughts 7. Closing statement and adjourn Victoria Sheehan 28

CKM Actio ion Pla lan – Progress Update Goals 1. Committee Formation 2. KM Leadership 3. Awareness and Advocacy 4. Community of Practice 5. Information Management 6. Coordination Color Legend for the following status slides: Completed / Underway / 29

CKM Actio ion Pla lan – Progress Update Goal #1 & Strategies Committee Formation – Establish and become the AASHTO Committee on Knowledge Management. 1.1 Provide structure and operational guidance necessary to conduct the Committee’s work efficiently and effectively 1.2 Define and establish the Committee’s roles and responsibilities within AASHTO. 1.3 Determine the CKM’s relationships with other AASHTO committees, task forces, and other relevant bodies. 1.4 Establish a web presence for the CKM on the AASHTO web site Completed / Underway 30

CKM Actio ion Pla lan – Progress Update Goal #2 & Strategies KM Leadership – Create expectations for DOTs to build knowledge management (KM) capabilities. 2.1 Develop and continue to refine the business case for KM. 2.2 Facilitate integration/implementation of KM into DOTs and AASHTO work. 2.3 Create a platform for establishing standards for KM in DOTs. Completed / Underway 31

CKM Actio ion Pla lan – Progress Update Goal #3 & Strategies Awareness and Advocacy – Raise awareness throughout AASHTO Member agencies about KM. 3.1 Develop awareness and understanding of KM and its potential benefits. 3.2 Increase the number of DOT staff that are familiar with KM practices and benefits. 3.3 Improve the KM literacy of state DOT staff. 3.4 Sell the benefit of KM. Completed / Underway 32

CKM Actio ion Pla lan – Progress Update Goal #4 & Strategies Community of Practice – Serve as a community of practice on KM for AASHTO member agencies. 4.1 Develop a shared understanding and vision for communities of practice. 4.2 Build AASHTO committee capabilities and tools to operate as a community of practice. 4.3 Create a library of resources, literature and practices to ensure DOTs have an effective avenue to the latest advances in KM. Completed / Underway 33

CKM Actio ion Pla lan – Progress Update Goal #5 & Strategies Information Management – Align information management practices with the needs of knowledge workers and organizational objectives. 5.1 Establish the CKM as a clearinghouse for information about State DOT KM practices. 5.2 Establish practices that help align information management activities with the needs of knowledge workers and organizational objectives. Completed / Underway 34