City of Galesburg, Illinois 2001 Digital Orthophotography Project - Request for Proposals - (First Revision) Distributed by: City of Galesburg 55 W Tompkins St Galesburg IL 61401 January 12, 2001 January 19, 2001 (first revision) Pending Approval of FY 2001-02 Budget
REQUEST FOR PROPOSALS 2001 Digital Orthophotography Project Instructions to Vendors 1. An advertisement requesting proposals for the above professional services was published in the Galesburg Register-Mail on January 23, 2001. As stated in such notice, sealed proposals will be received until 4:00 pm local time, February 23, 2001 in the Purchasing Office, located at City Hall, Galesburg, Illinois. 2. The person, firm or corporation making a proposal shall submit it in a sealed envelope to the City of Galesburg; Attn: Terry Bradford; 55 W Tompkins St; PO Box 1387; Galesburg, Illinois, 61401, on or before the hour and the day stated above. The words "Proposal for 2001 Digital Orthophotography Project" shall appear on the outside of the sealed envelope. All vendors shall insert the prices and supply all the information as indicated in the Request For Proposal documents. A total of three copies shall be submitted. 3. Each respondent shall insert the cost, and supply all the information, as indicated in the RFP. The cost inserted shall be net and shall be the full cost for the work specified including all factors whatsoever. The CITY reserves the right to request additional information on any proposals submitted. Refusal to supply additional information may lead to rejection of any proposal submitted. 4. No charge will be allowed for taxes from which the City of Galesburg is exempt: the Illinois Retailer's Occupation Tax, the Service Occupation Tax, the Service Use Tax, the Use Tax, Federal Excise and Transportation Tax. 5. Each respondent shall affirm that no official or employee of the City of Galesburg is directly or indirectly interested in this proposal for any reason of personal gain. 6. Delivery of the services shall be made as stated in the successful proposal. 7. The CITY reserves the right to accept or to reject any or all proposals and to waive any technicalities or informalities in the proposals. Any proposal submitted will be binding for 90 calendar days after the date the proposals are opened. Proposals may be withdrawn on written request prior to the time of acceptance. Negligence on the part of the respondent in preparing the proposal confers no right of withdrawal after the time fixed for the acceptance of the proposals. 8. The City of Galesburg has adopted an "Equal Employment Opportunity Clause" which is incorporated into all specifications, purchase orders, and contracts, whereby a vendor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or ancestry. A copy of this clause may be obtained at the City Clerk's Office, City Hall, Galesburg, Illinois. 9. The City of Galesburg has adopted an Affirmative Action Program. All formal sealed proposals must be accompanied by a properly prepared Certificate of Compliance Form, whereby the vendor certifies the number of employees in each class of employment and that affirmative action has been taken to ensure the equality of opportunity in all aspects of employment.
10. These instructions are to be considered an integral part of any proposal. 11. The successful vendor is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the contract to be signed or its rights, title or interest therein or its powers to execute such an agreement to any other person, company or corporation without the previous consent and approval in writing of the CITY. 12. The firm shall defend, indemnify and hold harmless the CITY, its employees, elected officials, departments, agents, boards, commissions, members and volunteers against and from all claims, judgments, losses, damages, demands, payments, recoveries, legal proceedings, orders and decrees of every nature and descriptions arising out of, or resulting from performance or non-performance of the work of the firm as specified. The successful firm agrees to provide insurance as outlined below: a. Worker's Compensation Insurance - Covering all persons engaged in work under this contract to the full Illinois statutory limits. b. Comprehensive General Liability Insurance: Bodily Injury - at least $1,000,000 / occurrence Property Damage - at least $1,000,000 / occurrence Personal Injury - at least $1,000,000 / occurrence c. Professional Liability Coverage (errors and omissions) covering an actual or alleged error, statement, act omission, neglect or breach of official duty, including misfeasance, malfeasance and non-feasance - at least $1,000,000 / occurrence. d. Motor Vehicle Liability Insurance: Bodily Injury - at least $1,000,000 / occurrence Property Damage - at least $1,000,000 / occurrence Personal Injury - at least $1,000,000 / occurrence The CITY, its agents, elected officials, and employees, shall be included as additionally named insured with respect to all liability policies herein (with the exception of professional liability and workers compensation coverage) which shall be indicated on all applicable certificates of insurance. The insurance certificates indicated above shall carry a 30-day notice of cancellation and shall be submitted within ten (10) working days of notification of award and prior to the execution of any work under this contract. It shall be the responsibility of the firm to ensure that each subcontractor utilized by the firm (if any) provides evidence that each subcontractor carries insurance in like amounts, prior to the time such subcontractor proceeds to perform under the contract. 13. Questions regarding the project should be addressed to James Cueno; GIS Analyst; City of Galesburg; 55 W Tompkins St; PO Box 1387; Galesburg, Illinois, 61401, 309-345- 3690 (voice), 309-345-5704 (fax), jcueno@ci.galesburg.il.us (e-mail). Please contact Mr. Cueno at your earliest convenience in the event clarifications are required. If more than one competent vendor submits a proposal, the CITY may schedule vendor presentations. Dated: January 12, 2001 Terry Bradford, Purchasing Manager
2001 Digital Orthophotography Project Draft RFP Table of Contents 1. INTRODUCTION ....................................................................................................................................1 1.1 C OMMUNITY P ROFILE ............................................................................................................................1 1.2 C ITY OF G ALESBURG GIS B ACKGROUND ..............................................................................................1 1.3 P ROJECT T IMELINE ................................................................................................................................1 2. SCOPE OF WORK / SPECIFICATIONS.............................................................................................. 2 2.1 L OW A LTITUDE B LACK & W HITE A ERIAL P HOTOGRAPHY ....................................................................2 2.2 O RTHOPHOTOGRAPHY P RODUCTION ( INCLUDING DTM).......................................................................2 2.3 P LANIMETRICS (O PTIONAL )...................................................................................................................3 3. DELIVERABLES .....................................................................................................................................3 4. QUALITY CONTROL.............................................................................................................................4 4.1 V ENDOR QA/QC ...................................................................................................................................4 4.2 NSSDA T ESTING ...................................................................................................................................4 5. SUBMISSION INSTRUCTIONS ............................................................................................................5 5.1 R ESPONSIVE P ROPOSALS .......................................................................................................................5 5.2 O WNERSHIP ...........................................................................................................................................7 6. CONTACTS ..............................................................................................................................................7 APPENDIX 1 - PROJECT AREA MAPS ..................................................................................................8 F IGURE 1 - P ROJECT A REA & K NOX C OUNTY O VERVIEW ...........................................................................8 F IGURE 2 - P ROJECT A REA ..........................................................................................................................9 APPENDIX 2 - REVISIONS......................................................................................................................10 Pending Approval of FY 2001-02 Budget
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