City Facilities Study June 22, 2015
Presentation Overview 1. Review Overall Goals of the Project 2. Project Milestones 3. Public Involvement Report 4. Data & Alternatives Overview 5. Task Force Recommendation 6. Next Steps for the Project
goal oals an s and ob objecti ctives
Goals for the City Facilities Study Project 1. Assist the City in planning for future facilities for the organization and the community. 2. Produce a report which reflects community values and goals, helps the City plan for future capital expenditures, and informs the community about capital needs. a. Study the space currently occupied by city services b. Analyze and determine the needs for the future c. Identify alternatives through the community outreach process d. Analyze these alternatives to determine if they meet space requirements
Project Objectives 1. Work with City staff to use a broad range of tools for engaging a wide range of community stakeholders in the process , resulting in a report which is reflective of all community and organizational goals and values. 2. Use existing reports and master plans to help identify existing conditions . 3. Examine options including sharing space with other government jurisdictions (County or state offices) and looking at other properties or buildings in Tualatin which might meet City facility needs. 4. Identify opportunities to leverage grant funding while meeting needs expressed by the community. 5. Consider design opportunities which promote the City’s economic development goals and help generate revenue. 6. Include the following City departments/facilities in the evaluation: Administration, Legal, Community Development, Community Services (including Library), and Finance . Include Police, Operations and Information Services information to include in existing conditions and look at potential impacts on these departments and facilities.
project ct m mileston ones
Project Milestones Facilities Condition Idea Assessment + Submission + Space Alternatives Task Force Requirements Analysis Recommendat Project Kick Off Report ion February – October 2014 January 2015 March 2015 June 2015 Hire Community Public Consultants Open House Outreach on Alternatives December February 2015 2014 February – May 2015
public i c invol olvement
Public involvement • Report Highlights • Public Involvement Tools • Recommendations • Evaluation of Process
Public Involvement Tools • Online forum and 3 surveys • Task Force Meetings • Advisory Committees + CIOs • Tualatin Tomorrow Partner Event • Tualatin Life, Oregon Live, Tualatin Today, The Times • Social Media • Printed Materials • Library Displays • Spanish Outreach • Community Workshops in February + April
data an a and al altern rnati tives o s overview
data and alternatives overview 1.Parking Requirements 2.Data From Municipal Court 3.Information from Other Cities 4.Alternatives
General Parking Requirements • Current Code Requirements for New Construction • General Office = 2.7 for every 1,000sf • Public Assembly = 1 space for every 4 seats • Parking requirements vary for different sites • Buildings in the Core Area Parking District (CAPD) have different requirements • Staff uses the code and works with developers and businesses to determine how the requirements apply to their site
Municipal Court Data • Municipal Court Average Caseload & Attendance • Average Number on Docket = 209 • Disposed Before Court = 106 • Number Appearing in Court = 64 • Number Who Ask for Trial = 7
Neighboring Cities • West Linn • City Hall includes Administration, Finance, Human Resources, IT, Municipal Court, Parks, Engineering, Planning & Inspections • 54 employees • 26,941 square feet • 44 parking stalls (shared parking adjacent to City Hall) • Tigard • Two buildings separated by a breezeway house the City Manager’s Office, Finance, Utility Billing, Municipal Court, City Recorder/Records, Design and Communications, Web Coordinator, Building, Planning, Engineering • 87 employees • The Permit Center is 13,381 sq. ft.; City Hall is 11,433 sq. ft. for a total of 24,814 sq. ft. • 91 parking spaces • Wilsonville • City Hall includes Development (building, engineering, planning, economic development, natural resources), Human Resources, Legal, Finance, Municipal Court, Information Systems, Administration (city manager, public affairs, communications, city recorder) • 64 office spaces but not all are occupied • 29,694 square feet, built in 2006 (constructed for future addition to the building) • 160 standard stalls, 8 handicapped stalls and 26 secure parking stalls, total of 194 parking stalls
aspen place Hedges Creek • Located in the Core Area Parking District. creek buffer 4 SW Tualatin Rd 3 • 37 Parking Spaces provided. 7 additional spaces needed to meet 7 Minimum Parking Requirement. 5 6 • Public Parking is available on both sides of the building. 8 1 2 Pedestrian LEGEND: Vehicular Access 1. BUILDING ENTRY Access 2. OPEN PLAZA 3. PARKING GARAGE ENTRY 4. EXISTING ON-SITE PARKING STALLS 5. BLUE LOT 6. GREEN LOT 3 RD FLOOR PATIO 7. 8. TUALATIN PARK PLAZA
police site SW Tualatin Rd Vehicular Pedestrian Access Access 6 • Site is NOT in the Core Area Parking Existing Police Facility 8 District. Secured Parking Meets Minimum Parking Requirement, • 3 SW Tualatin Rd 83 spaces. 9 • Nearest Public Parking at the Tualatin 3 Community Park. 7 1 2 Garage LEGEND: 5 Entry 1. MAIN ENTRY & ENTRY LOBBY 2. MUNICIPAL COURT ENTRY 3. SUBCOMPACT PARKING STALLS 10 4. EXIT OR VISUAL CONNECTION TO THE CREEK 5. COUNCIL CHAMBERS/MUNICIPAL COURT 6. BROWN PROPERTY 4 7. EXISTING PARKING wetland buffer 8. TUALATIN COMMUNITY PARK 9. SALLY PORT 10. WES COMMUTER RAIL
river house site boones frontage • Located in the Core Area Parking District. 4 • Meets Minimum Parking Requirement, 3 68 spaces. 8 3 • Public Parking is available on the side 7 and across the street. LEGEND: 6 1. MAIN ENTRY & ENTRY LOBBY 2. MUNICIPAL COURT ENTRY 3. SUBCOMPACT PARKING STALLS 5 4. PEDESTRIAN CONNECTION TO THE RIVER 5. COUNCIL CHAMBERS/MUNICIPAL COURT 6. PARKING GARAGE ENTRY 9 2 7. EXISTING DRIVEWAY & BRIDGE Pedestrian Vehicular 1 8. POHL CENTER Access Access 9. GREEN LOT
river house site boones frontage • Building location meets the Central Tualatin Concept. 1 • River and creek setbacks to deal 1 with. 2 • Parking encroachment into the river setback will require environmental 3 assessment & mitigation. LEGEND: 1. PEDESTRIAN ACCESS 2. VEHICULAR ACCESS 3. WHITE LOT
river house site river frontage Located in the Core Area Parking • District. 4 • Meets Minimum Parking Requirement, 7 68 spaces. 1 2 5 6 • Public Parking is available on the side and across the street. 3 LEGEND: 1. MAIN ENTRY & ENTRY LOBBY 2. MUNICIPAL COURT ENTRY 3 3. SUBCOMPACT PARKING STALLS 4. EXIT OR VISUAL CONNECTION TO THE RIVER 5. COUNCIL CHAMBERS/MUNICIPAL COURT 8 6. EXISTING DRIVEWAY & BRIDGE Pedestrian Access 7. POHL CENTER Vehicular Access 8. GREEN LOT
river house site river frontage • Building location does NOT meet the Central Tualatin Concept • River and creek setbacks to deal with. • Building encroachment into the river setback will require 1 environmental assessment & mitigation. LEGEND: 3 1. PEDESTRIAN & VEHICULAR ACCESS 2. WHITE LOT
commons 6 site Vehicular Pedestrian SW Seneca St Garage Access Access Entry 3 • Located in the Core Area Parking 2 District. 5 • Meets Minimum Parking Requirement, 60 spaces. 1 4 • Public Parking is available on the side. 3 Lake LEGEND: Vehicular 1. MAIN ENTRY & ENTRY LOBBY SW Nyberg St Access 2. MUNICIPAL COURT ENTRY Pedestrian 3. SUBCOMPACT PARKING STALLS Access 4. EXIT OR VISUAL CONNECTION TO THE LAKE 5. COUNCIL CHAMBERS/MUNICIPAL COURT 6. WHITE LOT
city f y fac aciliti ties t s tas ask k for orce ce recom ommendation on
Prioritization Criteria • Signalized Intersection Access • Proximity to Public Parking • Proximity to Transit • Direct Access to Street (Ingress + Egress) • Public Access to Services • Program Adjacency • Proximity to Bike Lane • Cost • Others?
Task Force Recommendation • The City Facilities Task Force recommends that Council move forward with a due diligence process on the Aspen Place Building (Oregon Nurses Association Building) and new construction on the Tualatin Commons (former Wichita Pub Building) with the caveat that a traffic analysis be completed for both options. This motion passed (8-0, with Council President Beikman, Councilor Grimes, and Human Resources Director Newport Abstaining). • Additionally, the City Facilities Task Force recommends that Council expand the library functions into the existing City Offices Space (proposed option 2). This motion passed (6-2, with Council President Beikman, Councilor Grimes, and Human Resources Director Newport Abstaining).
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