Town of Norfolk Combined Facilities Maintenance 1
TON/NPS Shared Facilities Department Organization Chart Town Administrator Superintendent of Schools Shared Facilities Director Shared Deputy Facilities Director Custodians Maintenance 6.0 School Staff 1.0 Town 1 Town/School Outsourced 1.0 Shared Contractors 2
FY-20 Facilities Highlights Expanded Responsibilities and Square Footage New Police Station/MECC Building Tenant management Maintaining complex building and electrical distribution systems H. Olive Day School Roof Procured funding Massachusetts School Building Authority Residents of Norfolk Oversaw bidding and project management Worked with MIIA to implement a multitude of different building protection safety controls to prevent costly failures. 3
FY-20 Facilities Highlights Council on Aging -Energy Efficiency Projects Upgrading inefficient lighting and HVAC systems Completing project using Eversource Energy incentives to replace EVERY lighting fixture within the building Energy Committee Audits and Applications Worked with the Norfolk Energy Committee to complete audits of current facilities, preparing “Green Community” applications, and creating roles and responsibilities for committee members and TON employees 4
FY-20 Facilities Highlights Taking on the DPW building maintenance Rebuilding facility maintenance program at location Upgrading building systems – Lights and HVAC Controls • Installed new LED fixtures in Mechanics areas • Installed remotely controlled programmed Heating controls to reduce oil consumption Placing facility on same maintenance schedule as all other TON/NPS properties Taking over ALL building maintenance responsibilities and associated budgets from DPW in FY-21 (Fuel Island and AST excluded) 5
Maintenance and Custodial Staff 1 -FTE HVAC/Maintenance Technician Repair & maintain HVAC systems (in house) Handle building repairs Conduct inspections & troubleshooting Perform routine maintenance 1.5 FTE Custodial Complete painting/small carpentry projects Perform daily cleaning and sanitizing Support outside contractors Maintain equipment Serves as emergency responder Complete minor repairs Replace lamps, filters, etc. Collect & remove trash Work collaborate with building principals/managers Monitor building use rental groups 6
Town Facilities Square Footage Square Feet Year Built Town Hall 22,000 1998 Norfolk Fire 9,555 1966/1982 Library 24,000 1950/1985/2005 Senior Center 6,243 2002 Old Town Hall 2,500 1922 HOD School 83,505 1993/1999 F-K School 96,410 2012 Norfolk DPW 15,000 1977 Norfolk Police/MECC 32,800 2018 7
Municipal Facilities and Schools Insured Values Location Facility Value Equipment Value Norfolk Fire Station 2,875,795 1,201,051 Norfolk Fire Mobile Home 79,218 Police Station (with generators) 10,900,000 1,500,000 100 Main St. Garage 102,576 21,431 DPW Facilities (ancillary buildings) 1,769,031 391,941 Council on Aging 1,346,306 201,947 Town Clock 90,535 Town Hall 5,794,500 755,214 H. Olive Day School 18,051,200 1,578,430 Freeman-Kennedy School 31,568,700 2,602,870 Town Library 5,678,300 2,644,449 78,267,161 10,897,333 Combined Insurance Values for Property maintained by Facilities $89,162,494.00 8
Major Budget Movers FY-18 FY-19 ● 0.5 FTE Deputy Director of ● 1.0 FTE Custodian Facilities ● Increase in Electric spending ● 0.5 FTE Custodian ● NPS cost combined in TON ● Increase in Electric spending Facilities ● DPW transfer partial budget to 1. HVAC Service and Supplies Facilities 2. Fire Alarm and Sprinkler repair HVAC Service and Supplies, and maintenance Partial Building Maintenance 3. Elevator maintenance Heating Fuel Oil 4. Septic maintenance Septic Electrical maintenance Custodial FY-20 FY-21 ● ● 14 Sharon Ave - Online 14 Sharon Ave - Underfunded MECC & police station Equipment maintenance costs maintenance actuals instead of estimates. Additional utilities Estimates were not correct. Additional supplies Facility uses more electricity than ● NPS cost combined in anticipated. ● Heating Fuels to TON DPW transfer partial budget to Facilities Facilities ● Increase of Electric spending Facilities now is in charge of all building maintenance at facility. Excludes Fuel Island and AST 9
Town Hall - How is it spent? Main priorities ● Fire Alarm ● Sprinkler System ● AED compliance ● Included Utilities Fire extinguishers ● Building ● Heating Oil ● Plumbing ● Water ● ● Septic Electrical ● ● Telephone service Pest management for ALL Non ● Elevator Emergency ● HVAC Municipal Buildings ● Access Control ● Video Monitoring Electricity Excluded ● Lighting ● Work Orders ● Department requests Maintenance & Custodial Supply Examples ● Construction materials, finish materials,, hardware, paint, HVAC supplies, electrical supplies, plumbing supplies, PPE, BMS supplies, locksmith ● Paper products - toilet paper, paper towels, tissues ● Cleaning products - carpet chemicals, disinfectants, sanitizers, mops, brooms, equipment, etc. 10
DPW - How is it spent? Main priorities ● Fire Alarm ● Fuel Island Suppression ● Sprinkler System ● Fire extinguishers Included Utilities ● Building ● ● Heating Oil Plumbing ● ● Septic Electrical ● Tight Tank ● Pest management ● HVAC Electricity Excluded ● Access Control ● Lighting ● Generator ● Work Orders ● Department requests ● OSHA VIOLATION CORRECTIVE ITEMS Maintenance & Custodial Supply Examples ● Construction materials, finish materials,, hardware, paint, HVAC supplies, electrical supplies, plumbing supplies, PPE, BMS supplies, locksmith, etc. ● Paper products - toilet paper, paper towels, tissues ● Cleaning products - carpet chemicals, disinfectants, sanitizers, mops, brooms, equipment, etc. 11
COA - How is it spent? Main priorities ● Fire Alarm ● Elevator ● Sprinkler System ● Fire extinguishers ● Building Included Utilities ● Plumbing ● Propane fuel ● Electrical ● Septic ● Pest management ● Water ● HVAC ● Electricity Excluded Access Control ● Lighting ● Generator ● Work Orders ● Department requests ● Supplies ADA Compliance ● $3,240 AED x2 maintenance Maintenance & Custodial Supply Examples ● Construction materials, finish materials,, hardware, paint, HVAC supplies, electrical supplies, plumbing supplies, PPE, BMS supplies, locksmith, etc ● Paper products - toilet paper, paper towels, tissues ● Cleaning products - carpet chemicals, disinfectants, sanitizers, mops, brooms, equipment, etc. 12
Fire Station - How is it spent? Main priorities ● Fire Alarm ● Fire extinguishers ● Building ● Plumbing Included ● Electrical ● Utilities Trailer ● Trash/Recycle ● Heating Oil ● ● Pest Propane ● management Water ● ● Septic HVAC ● Tight Tank ● Access Control ● Lighting Electricity ● Generator Excluded ● Work Orders ● Department Supplies requests $4,400 Maintenance & Custodial Supply Examples ● Construction materials, finish materials,, hardware, paint, HVAC supplies, electrical supplies, plumbing supplies, PPE, BMS supplies, locksmith, etc. ● Paper products - toilet paper, paper towels, tissues ● Cleaning products - carpet chemicals, disinfectants, sanitizers, mops, brooms, equipment, etc. 13
Police/MECC - How is it spent? Main priorities ● Fire Alarm ● Sprinkler System ● Fire extinguishers ● AED’s ● Building ● Included Utilities Plumbing ● Electrical ● Generator Fuel Oil ● UPS Maintenance Agreement ● Natural Gas ● ● Switchgear/Load Bank Septic ● ● Tight Tank Access Control/Video ● Public Safety Telephone Surveillance/Cell Check ● Water Maintenance Agreement ● Pest management ● Trash/Recycle ● Elevator Supplies ● HVAC $7,500 ● Access Control *Electricity ● Lighting EXCLUDED* ● Generator ● Work Orders ● Department(s) requests Maintenance & Custodial Supply Examples ● Construction materials, finish materials, hardware, paint, HVAC supplies, electrical supplies, plumbing supplies, PPE, BMS supplies, locksmith, etc ● Paper products - toilet paper, paper towels, tissues ● Cleaning products - carpet chemicals, disinfectants, sanitizers, mops, brooms, equipment, etc. 14
Norfolk Public Library- How is it spent? Main priorities ● Fire Alarm ● Sprinkler System ● AED compliance ● Fire extinguishers ● Included Utilities Building ● Plumbing ● Natural Gas ● ● Electrical Heating Oil ● ● Water Pest management ● Septic ● Book Elevator ● HVAC ● Access Control Electricity Excluded ● Lighting ● Work Orders ● Department requests Maintenance & Custodial Supply Examples ● Construction materials, finish materials,, hardware, paint, HVAC supplies, electrical supplies, plumbing supplies, PPE, BMS supplies, locksmith ● Paper products - toilet paper, paper towels, tissues ● Cleaning products - carpet chemicals, disinfectants, sanitizers, mops, brooms, equipment, etc. 15
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