2018 Budget Presentation Facilities Maintenance Facilities Maintenance - 2018 County Administrator* M&O Manager (1.0) Office Support Fiscal Support M&O Crew Supervisor Assistant Technician (1.0) (0.75) (.33) M&O Specialist* M&O Specialist M&O Specialist 2.25 (2.75) (1.0) M&O Technician M&O Technician (2.0) (1.0) M&O Worker (2.0) *2.25 specialist are paid by the Jail
Facilities Maintenance Program Worksheet Summary Revenue 2017 2018 Change Misc/Other $163,200 $166,739 2% TOTAL REVENUE $163,200 $166,739 2% Expenses 2017 2018 Change Salaries & Benefits $1,021,223 $1,011,634 -1% Supplies $42,500 $49,000 15% Services $679,540 $718,375 6% Interfund Payments $103,126 $120,538 17% Other Uses $0 $0 N/A TOTAL EXPENSES $1,846,389 $1,899,547 3% FTEs (Full Time Equivalents) 12.08 11.83 -0.25
Facilities Maintenance Revenue Changes Revenue 2017 2018 Change Misc/Other $163,200 $166,739 2% TOTAL REVENUE $163,200 $166,739 2% • Space & Facilities Leases: $3,539 – Budgeted revenues increased slightly to match historic actuals
Facilities Maintenance Salary/Benefits – FTE Changes Expenses 2017 2018 Change Salaries & Benefits $1,021,223 $1,011,634 -1% FTEs (Full Time Equivalents) 12.08 11.83 -0.25 • 0.25 FTE Reduction: $(45,260) – Management realignment, IS Director moved back to 100% Information Services • Status Quo Increases: $35,671
Facilities Maintenance Supplies Expenses 2017 2018 Change Supplies $42,500 $49,000 15% Increases based on last three years budgeted vs actuals • Office & Operating Supplies: $5,000 – Increased Preventive Maintenance uses more supplies – Absorb small items – Indirect Cost Allocation – Doing more keys internally • Small Tools & Equipment: $1,500 – Upgrades to winter equipment - components
Facilities Maintenance Services Expenses 2017 2018 Change Services $679,540 $718,375 6% Increases based on last three years budgeted vs actuals • Medical, Dental, & Hospital: $600 – Physicals for new-hires • Cellular Telephones: $4,200 – Correction from 2017 budget, removed FM radios • Utilities (Water, Sewer, Electricity, Waste Disposal): $11,535 • Repairs & Maintenance Buildings: $22,500 – Roof patching versus full replacements
Facilities Maintenance Interfund Changes Expenses 2017 2018 Change Interfund Payments $103,126 $120,538 17% • Fuel Increase: $848 • Information Services Increase: $3,228 • Insurance Increase: $13,336
Facilities Maintenance Quality & Workload Indicators • Mechanics 2018 Submission 2017 Budget 2016 Actual 2015 Actual 2014 Actual 2013 Actual Quality Indicators: 1. Prev. Maint. Required 558 558 558 558 --- --- 2. Completed 558 558 558 558 3. Prev. Maint. Optional 2,334 2,334 2,334 2,334 --- --- 4. Completed 1,870 1,638 1,517 1,593 2018 Submission 2017 Budget 2016 Actual 2015 Actual 2014 Actual 2013 Actual Workload Indicators: 1. # of Mechanical 468 468 468 468 468 468 Systems 2. # of Equipment 30 37 27 28 --- --- Failures 3. Equipment Failure $145,217 $174,438 $167,766 $93,448 --- --- Costs • Maintenance Technicians 2018 Submission 2017 Budget 2016 Actual 2015 Actual 2014 Actual 2013 Actual Workload Indicators: 1. # of Buildings 38 38 38 38 38 38 2. Total Square Footage 542,877 542,877 542,877 542,877 542,877 542,877 3. # of Maintenance 2,100 1,900 1,795 1,575 1,106 1,181 Work Orders
Building Repair & Replacement BR&R Overview History of various component failures, taken from Facility Operations, includes Aging Courthouse HVAC Unfunded Equipment Failures 75,000 units that we anticipate failures Givens Street Switch-Box * Phase 2 of Givens electrical failure is to install required master switch-box 40,275 Jail-Campus fuel tank * Underground fuel tank to be decommissioned, replaced with above-ground 38,146 County Boilers With the age of the existing units over the useful life. We need replacement 10,000 Aging units in both old & new building will need major component replacement on-going, 24/7 operation Campus HVAC 10,000 requires some pro-active replacements County Wide Door Control Electronic Door Control System (orig $200k estimate) 20,000 County Fire Panel Upgrades Existing wired fire panels are not being supported in future and vendors are going to wireless units. 15,000 Courthouse Designated Fire City of Port Orchard requirement, to be accomplished incrementally 30,000 Compartments 2018: Juvenile is oldest $50k: Jail phase-1 joint of old/new building $40k Sealing of Brick and Cement Exteriors 90,000 2019: Jail exterior $100k; Admin Building $60k HVAC is 16+ yrs. old, Mother Board showing issues, replacement aligns with Campus systems, $50k Juvenile HVAC and Mother-Board 75,000 completed 2017, phase-2 2018 $75k Juvenile Door Control Original target 2015 $400k; $100k 2017 (Gen Fund); $300k 2018 300,000 Jail Elevators 1 very old, two newer, old unit "failing", one completed 2017 PSE LED PSE has available grant monies up to 45% of materials, labor and installation, budget is net expense 25,000 2018 Roof Garden improvement-repairs, WSU to assess, and Roof Repair Administration 50,000 2020 anticipate major HVAC component replacement Campus Elevators Courthouse, 1st to 2nd floor only, ancient (no parts available) 100,000 Primary Building Category Totals $ 878,421
2018 BRR Capital Projects Buildings Issues 2018 2019 2020 2021 2022 2023 Grand Totals $ 903,421 $ 445,000 $ 235,000 $ 145,000 $ 95,000 $ 95,000 Recommended Accruals; Manufacture: Equip $190k; Roof $101k; Carpet $117k; Security $100k = $508k $ 508,000 $ 508,000 $ 508,000 $ 508,000 $ 508,000 $ 508,000 Recommended Accruals; Kitsap: Equip $127k; Roof $67k; Carpet $78k, Security $75k = $347k $ 347,000 $ 347,000 $ 347,000 $ 347,000 $ 347,000 $ 347,000 Primary Buildings Unfunded Equipment History of variouis component failures, taken from Facility Operations, 75,000 75,000 75,000 75,000 75,000 75,000 Failures inlcudes Aging Courthouse HVAC units that we anticipate failures Givens Street Switch-Box Phase 2 of Givens electrical failure is to install required master switch-box 40,275 Jail-Campus fuel tank Underground fuel tank to be decommissioned, replaced with above-ground 38,146 County Boilers With the age of the existing units over the useful life. We need replacement 10,000 10,000 10,000 10,000 10,000 10,000 Aging units in both old & new building will need major component Campus HVAC 10,000 10,000 10,000 10,000 10,000 10,000 replacement on-going, 24/7 operatoin requires some pro-active replacements County Wide Door Control Electronic Door Control System (orig $200k estimate) 20,000 20,000 20,000 20,000 Existing wired fire panels are not being supported in future and vendors are County Fire Panel Upgrades 15,000 15,000 15,000 going to wireless units. Courthouse Designated Fire City of Port Orchard requirement, to be accomplished incrementally 30,000 30,000 30,000 30,000 Compartments Seeling of Brick and Cement 2018: Juvenile is oldest $50k: Jail phase-1 joint of old/new building $40k 90,000 160,000 Exterios 2019: Jail exterior $100k; Admin Building $60k Juvenile HVAC and Mother- HVAC is 16+ yrs old, Mother Board showing issues, replacement aligns with 75,000 Board Campus systems, $50k completed 2017, phase-2 2018 $75k Juvenile Door Control Original target 2015 $400k; $100k 2017 (Gen Fund); $300k 2018 300,000 Jail Elevators 1 very old, two newer, old unit "failing", one completed 2017 100,000 PSE has available grant monies up to 45% of materials, labor and installation, PSE LED 25,000 25,000 25,000 buget is net expense 2018 Roof Garden improvement-repairs,WSU to assess and Roof Repair Administration 50,000 50,000 2020 anticipate major HVAC component replacement Campus Elevators Courthouse, 1st to 2nd floor only, ancient (no parts available) 100,000 Primary Building Category Totals $ 878,421 $ 445,000 $ 235,000 $ 145,000 $ 95,000 $ 95,000 Secondary Buildings Demolish existing structure. Install 7-8 parking spaces. Safety issues, parking Log Church 25,000 for SAU Employees Secondary Building Category Totals $ 25,000 $ - $ - $ - $ - $ - One-Time Concerns Fire Dept. officials have notified us that any future expansions or changes to Courthouse 500,000 the Courthouse will require the building be sprinkled. Consolidated old panel in Jury Holding into the new elevator panel. Entire system would need to be upgraded when/if the building is sprinkled. Fire 100,000 panel only modified/upgraded 2014 $6k (not the complete system).
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