3/30/16 Carver County Project Group 3- Project Pipeline Bell, Collins, Grant, Kinsella, Lonergan, Mueller & Schober Introduction “First comes the thought, then organization of that thought, into ideas and plans; then transform those plans into reality.” -Napoleon Hill Recommendations Develop a pipeline to capture ideas Use a rubric to evaluate ideas and prioritize pipeline projects Track project pipeline status and leverage reporting opportunities for share outs 1
3/30/16 Pipeline State Current A B Recommended Projects Input Top Project Top rubric are idea pipeline projects rubric is reviewed into projects implemented filled out for pipeline selected success Recommended Pipeline Top pipeline Project Top rubric Projects are Input idea projects rubric is projects reviewed for into pipeline selected filled out implemented success 5 1 2 3 4 Innovation Innovation Innovation Team Team Team Management Management Management Management Employee Employee Recommendation #1 Project Pipeline 2
3/30/16 Project Pipeline - Process 1 2 3 4 5 Employee Input • Capture ideas for innovation from across the organization Pipeline Stage Project Pipeline Project Project Idea 1 Idea 2 • Standardize the data being l 1 Project o o Idea 3 t collected e k a t n I • Streamline & Automate the CommiCee MeeBng process Pipeline Stage Project InnovaBon Idea 2 • Retain the data that was Project 2 Idea 3 collected for future reporting c i r b u R and analytics Project Project Idea 2 Implemented Password Protected Opening Page Innovation Committee Administrative Space Pipeline Project Intake Page Rubric Dashboard Thank You Pop-Up Project Pipeline - Future 1 2 2 3 4 5 ● Phase I (0-2 years): Project ideas Voice of the internally sourced by Carver Customer County employees ● Phase II (3-5 years): Expand scope by sourcing project ideas from community members Project Pipeline 3
3/30/16 Recommendation #2 Prioritization Rubric Prioritization Rubric 1 2 3 4 5 • Implementation Requirements - Nine different functions weighted 0 through 5. • Ease of Implementation and Project Benefit weighted on 0, 1, 3, or 9. • Rubric generates scores based on: – Priority – Ease – Benefit Prioritization Rubric 1 2 3 4 5 1) Enter name of project into column B, under the projects header. 2) Review the project’s implementation requirements and use the drop down to choose the appropriate rating. 3) Each implementation requirement provides an explanation if the cursor is hovered over the requirement. 4) Once all 9 implementation requirements have been completed for the project, a priority rating will be provided. 5) Multiple projects can be reviewed with the rubric and prioritization map is given for a visual view. 4
3/30/16 Prioritization Rubric 1 2 3 4 5 Project Prioritization = Ease of Completion + Benefit Allocate resources based upon strategic needs. Quickly visualize projects with high impact and low difficulty. Prioritization Rubric 1 2 3 4 5 Carver County Project Prioritization High Benefit Implementa6on Implementa6on 3 Hard Easy Implementa6 Easy on 4 1 10 8 7 2 6 9 5 Low Benefit Project Implemented 1 2 3 4 5 Project Implement Opportunities • Lean • 5S • Signs of Safety • Kaizen • Event Planning • Pairwise • Six Sigma exercise • Consensus Workshop • Focused Method Conversation 5
3/30/16 Recommendation #3 Project Tracking Project Tracking 1 2 3 4 5 • Ability to Measure Effectiveness of Pipeline – What are the projects going to affect? – Where are the projects coming from? – How well are the projects moving through the system? Project Tracking 1 2 3 4 5 Projects to Start each Month by Division 3 2 1 0 County Board County Sheriff First Judicial Health & Property & All Employee First Judicial Property & Public County Sheriff First Judicial District Human Financial Relations District Financial Services District Services Services Services Mar Apr May 6
3/30/16 Project Tracking 1 2 3 4 5 Monthly Requests Made per Division 5 4 3 2 1 0 County Board County Sheriff First Judicial Health & Human Property & Employee First Judicial Property & County Sheriff First Judicial District Services Financial Relations District Financial District Services Services Jan Feb Mar Project Tracking 1 2 3 4 5 Project Status in Pipeline Complete Development Discovery Feasibility Parking Lot Project Tracking 1 2 3 4 5 The data collection from The Dashboard the Project Pipeline can presents up-to-date be configured to show figures of the most many manipulations of important information. the data 7
3/30/16 Conclusion 8
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