2015-17 Capital Program State of Oregon DEPARTMENT OF ADMINISTRATIVE SERVICES CHIEF FINANCIAL OFFICE | FACILITIES PLANNING UNIT
Overview THE 10-YEAR PLAN 10-Year FACILITIES PLANNING UNIT (FPU) • Established during 2013-15 legislative session (POP 102) • Executive Order 12-17: Infrastructure Planning and Investment GOVERNOR’S • Focused on 10-year strategic investment plan for the state 10-YEAR PLAN � REVISING THE PROCESS STRATEGIC OUTCOMES • Mandate 10-year agency plans focused on key outcome areas � • Establish prioritization criteria PLANNING, POLICY & • Develop Total Cost of Ownership model STANDARDS � 10-YEAR AGENCY PLANS � BIENNIAL CAPITAL PROJECTS � PRIORITIZATION � 10-YEAR CAPITAL INVESTMENT STRATEGY
Overview INITIATIVES FACILITIES CONDITION ASSESSMENT (FCA) • Programmatic efgort to collect facility condition information • Pilot initiative focused on DAS, OYA and OLCC • Data stored in web-based platform capable of analyzing project- level investments over long-range planning horizon DATA INTEGRATION AND VISUALIZATION • Collect and integrate agency-level data into CFO database • Utilize a range of visualization tools to inform and engage • Using spatial (map-based) analysis to better understand our portfolio in a community context • Pilot initiative in 3D visualization allows multi-dimensional analysis NATURAL HAZARD RISK ANALYSIS • Pilot initiative evaluating 61 buildings for seismic and fmood risks • Targeted prioritization plan for remediation
Overview BEING RESILIENT ASSESSING HAZARDS BEING PREPARED RECOVERING QUICKLY + k Q FLOODING ï LANDSLIDE $ EARTHQUAKE ANALYSIS FIRE PLANNING MITIGATION LIVES SAVED PREPARATION COMMUNITIES RESTORED TSUNAMI EDUCATION ECONOMIES REBOUND
Overview NATURAL HAZARDS PILOT INITIATIVE SEISMIC AND FLOOD ANALYSIS 111 E BUILDINGS AGENCY-UNIVERSITY PARTNERSHIP DAS + DOGAMI + PORTLAND STATE UNIVERSITY I FEMA RAPID VISUAL SCREENING I PROTECTION OF CULTURAL ASSETS I CONTINUITY OF GOVERNMENT BENEFIT/COST ANALYSIS TOOL RISK PRIORITIZATION LIST E O L F G O G O Y T A N N E D M T M R I A N E P E R A D L N I O N G D U E R S O T R E I S 1 9 3 7 TARGETED MITIGATION PROGRAM GOVERNOR'S RESILIENCE CABINET + INTERAGENCY HAZARD MITIGATION TEAM
Overview ROAD TO 10-YEAR PLAN PURPOSE • Aligns real estate and property planning with an agency's strategic business objectives • A mid-term plan (2-5 years) encompasses the entire portfolio (owned and leased) • More tactical than 10-year plan STEPS • Existing Conditions Analysis (FCA) • Agency Facilities Needs Statement • Gap Analysis • Identify Alternative Strategies • Lifecycle Cost Analysis • Strategic Plan Recommendations • Tactical Plan (Short-term Implementation) • Master Plan (Site specifjc)
Statewide Facilities 21.5 SNAPSHOT MILLION FACT COUNT GSF OWNED GSF Total Facilities (Including Higher Education) 6,698 54,175,063 $5.1 Total Higher Education Facilities 1,320 28,018,285 Total Facilities (Non-Higher Education) 5,378 26,156,778 BILLION Total State-Owned Facilities 4,783 21,466,566 TOTAL REPLACEMENT VALUE Total State-Owned Facilities > $1M Value 507 16,079,395 5,378 Total State-Owned Facilities < $1M Value 4,276 5,301,175 Total Leased Facilities (Offjce and Storage GSF) 595 4,690,212 Largest Agency by GSF (Corrections) 336 5,020,174 FACILITIES Largest Agency by Facilities (Parks and Recreation) 1,861 1,138,835 OWNED AND LEASED STATEWIDE Largest Lease Tenant (Human Services) 126 1,843,767 40,314 EMPLOYEES BUDGETED POSITIONS STATEWIDE
Statewide Facilities TOTAL FACILITIES BY AGENCY (GSF) RANK/AGENCY COUNT GSF 1,001 = 1. Corrections 336 5,020,174 863 = 2. Administrative Services 108 4,327,419 631 = 3. Transportation 1,253 3,161,091 592 = 4. Military 292 2,967,097 249 = 5. Health Authority 42 1,246,955 228 = 6. Parks and Recreation 1,861 1,138,835 175 = 7. Forestry 408 872,232 144 = 8. Youth Authority 88 716,912 119 = 9. Fish and Wildlife 298 591,920 77 = 10. Public Safety 33 382,866 57 = 11. OLCC 2 281,605 56 = 12. Education 18 275,081 3: = 13. Veterans Affairs 2 196,782 18 = 14. State Lands 14 87,785 16 = 15. Aviation 24 75,416 14 = 16. Employment 3 64,176 13 = 17. PERS 1 60,220
Statewide Facilities TOP 5 LOCATIONS (GSF/CITY) TOTAL GSF | COUNT | % TOTAL GSF 1. Salem 1,001 = 7,882,049 | 165 | 49% 2. Portland 135 = 1,060,032| 17 | 7% 3. Ontario 11: = 939,039| 25 | 6% 4. Pendleton 96 = 745,407 | 14 | 5% 5. Umatilla 86 = 669,887 | 27 | 4% TOP 5 LOCATIONS (FACILITIES/CITY) COUNT | TOTAL GSF | % TOTAL FACILITIES 1. Salem 1,001 = 165 | 7,882,049 | 33% 2. Umatilla 165 = 27 | 669,887 | 5% 3. Ontario 153 = 125| 939,039 | 5% 4. Madras 146 = 24 | 467,952 | 5% 5. Warrenton 13: = 23 | 365,847 | 5%
Statewide Facilities 1+1+2+1+2+3+9+21+26+81+47+3:+6:+100,+4+9 AGE DISTRIBUTION (BUILDINGS BY CONSTRUCTION DECADE)* 1860 1870 1880 1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010 1 1 5 2 4 7 23 49 62 197 114 97 170 247 184 21 ee ee 1862 '62 53 THOMPSON’S MILL STATE HERITAGE SITE MEAN MEAN CONSTRUCTION FACILITY AGE YEAR (YEARS) *Buildings with replacement value greater that $1 million
Statewide Facilities LEASED FACILITIES (OWNED VS. LEASED) LEASED SF 83+19+L 8:+12+L 20% 13% 4.6 GSF Count MILLION 80% 87% OWNED LEASED TOP 5 LESSEES (AGENCIES) LESSEE LEASES LSF RENT/MO $/SF 1. Human Services 139 2,007,478 $2,540,215 $1.27 2. Transportation 77 387,234 $457,072 $1.18 3. State Police 44 378,970 $424,601 $1.12 4. Justice 23 356,522 $464,924 $1.30 5. Employment 31 228,288 $263,568 $1.15
Statewide Facilities TOP 5 LEASE LOCATIONS (LSF)* TOTAL LEASED SF | COUNT | % TOTAL LSF 1. Salem 1,001 = 1,558,988 | 114 | 33% 2. Portland 419 = 650,888 | 53| 14% 3. Eugene 92 = 142,395 | 19 | 3% 4. Medford 92 = 141,464 | 28 | 3% 5. Hillsboro 81 = 125,102 | 5 | 3% TOP 5 LEASE LOCATIONS (COUNT) COUNT | TOTAL LSF | % TOTAL FACILITIES 1. Salem 1,001 = 114 | 1,558,988 |19% 2. Portland 466 = 53 | 650,888 | 9% 3. Medford 247 = 28| 2 141,464 | 5% 4. Bend 229 = 26 | 116,118 | 4% 5. Eugene 168 = 19 | 142,395 |3% *Leased Square Footage
Statewide Facilities TEN YEAR LEASE OUTLOOK (LEASE EXPIRATION LSF*/YEAR) LEASE EXPIRATION YEAR | LEASES | TOTAL LSF 2.5M 395 ||||||||||||||||||||||||||||||||||||||||||| | | SHORT-TERM LEASE RENEGOTIATION/ CONSOLIDATION POTENTIAL LEASED SF LEASES 92+92+100,+4+59+3:+27+12+6+13+11 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 184 127 84 42 32 14 10 6 5 11 854,326 941,137 697,859 545,318 369,555 242,905 99,737 53,558 110,499 93,842 *Leased Square Footage
DAS Facilities 54 AGENCY SNAPSHOP YEARS FACT COUNT GSF AVERAGE FACILITY AGE Total DAS Facility Holdings 119 4,353,207 0.91% Total DAS-Owned Facilities 45 3,397,396 Agency Transfered Holdings* 74 955,811 2014 FCI DAS-Leased Facilities 15 21,517 FACILITY CONDITION INDEX Uniform Rent Facilities 27 2,253,829 284 Self Support Facilities 10 549,157 Non-Revenue Facilities 8 594,410 Largest Facility (Capitol Mall Parking Structure) 420,000 RSF/FTE Largest Uniform Rent Facility (Portland State Offjce) 252,105 AVERAGE BUILDING DENSITY Largest Tenant (Human Services) 22 375,559 0.85 FTE in DAS Facilities** 8,214 $/RSF AVERAGE MONTHLY OPERATING COST*** * Facilities transfered from another agency to DAS for future disposition ** Uniform Rent Facilities Only *** Average monthly operating cost per RSF; include administration, custodial, landscaping, energy analyst, building security, HVAC, electricity, service and repair, utility costs, state police security, contracts and inventory
DAS Facilities LOCATIONS (OWNED GSF) TOTAL OWNED GSF | COUNT | % TOTAL GSF 1. Salem 1,001 = 2,792,574 | 35 | 82% 2. Portland 121 = 341,132 | 3 | 10% 3. Hillsboro 32 = 85,630 | 1 | 3% 4. Clackamas 25 = 67,379 | 1 | 2% 5. Pendleton 1: = 51,741 | 2 | 2% 6. Eugene 12 = 29,420 | 1 | 1% 7. Central Point 9 = 24,867 | 1 | 1%
DAS Facilities DAS NET 1 FACILITY GROWTH TREND 1910-2000 (DECADE) 0+1+2+9+11+1:+2:+43+57+92+100, TOTAL GSF BY DECADE | FACILITY COUNT BY DECADE CUMULATIVE GSF GROWTH BY DECADE | % OF TOTAL GSF BY DECADE 1910s 1920s 1930s 1940s 1950s 1960s 1970s 1980s 1990s 2000s 2,489 | 1 53,250 | 6 262,205 | 8 13,243 | 1 315,806 | 5 329,953 | 4 436,159 | 7 503,603 | 3 1,163,038 | 6 312,997 | 3 2,489 | <1% 55,739 | 2% 317,944 | 9% 331,187 | 10% 646,993 | 19% 976,946 | 29% 1,413,105 | 42% 1,916,708 | 56% 3,079,746 | 91% 3,392,743 | 100% EMPLOYEES IN DAS UNIFORM RENT FACILITIES BY CITY (FTE) SALEM PORTLAND HILLSBORO PENDLETON CENTRAL POINT EUGENE CLACKAMAS 6,579 977 221 196 95 76 71 81+21+H 89+13+H 98+3+H 99+2+H 9:+1+H 9:+1+H 9:+1+H 3% 80% 12% 2% 1% 1% 1% *Net = Total Facility Growth - Dispositions
DAS Facilities ENERGY USE TOTAL ANNUAL MBTUs 1 | PERCENTAGE CHANGE 2014 981 = 191,191 | 3% 2013 941 = 184,830 | -2% 2006 1,001 = 195,946 | Baseline 2014 ENERGY USE INTENSITY (EUI)* EUI = | | kBTU 2 /GSF/YEAR 2014 AVERAGE EUI PERCENTAGE 65 86 DAS AGENCY EUI (NORTHWEST) DIFFERENCE -24% kBTU 2 /GSF/YEAR kBTU 2 /GSF/YEAR *EUI = Energy Use Intensity 1 MBTU = A unit of energy equivalent to 1,000,000 British Thermal Units 2 kBTU = A unit of energy equivalent to 1,000 British Thermal Units
Recommend
More recommend
