Capital Improvement Plan FY2021-2025 Schools that are the Pride - PowerPoint PPT Presentation

Capital Improvement Plan FY2021-2025 Schools that are the Pride of the Community Schools that are the Pride of the Community

VISION CORE Expectations To create high quality Matter and inspirational educational environments BELIEFS for our community Effort Matters MISSION To continually improve the facilities we manage Results Competence by deploying resources Matter Matters in a well-planned and efficient manner to maximize value to those we serve Relationships Solutions Matter Matter Schools that are the Pride of the Community Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

Portfolio Stats Variety of sizes: zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA – Largest= EHHS 394,000 sf – Smallest= Admin 22,558 sf OLD (but proud!)– Needs arise simultaneously – Pre-1950 = 4 – 1950s-1960s = 10 – Post-1970 = 4 (Only 2 are schools) 18 buildings = 1,335,108 square feet Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

What is a CIP? • Capital Improvement PLAN – not a funded budget • Prioritizes 5 years of projects, SHOULD funding become available • Funded through/by: Program 80 (~$500k), Capital Reserve (now potentially 2%), or grants. zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA Historically has not been adequately funded (not unique to EH), creating backlog Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

FY 2020 Completed / In-Process Projects Included in CIP for FY2020 - $1,180,409 – Local Share $882,419 EHHS Automatrix Front End Upgrade $42,660 EHHS 1C Modernization $138,941 Mayberry Hallway Ceiling Grid and Lighting $68,000 HVAC Unitary Replacements $100,000 Silver Lane Roof Replacement – Main Building $166,934 Fleet Vehicle Replacement $52,818 (LS $47k) Silver Lane Roof Replacement- Shingle Roofs $238,056 Flooring Replacements $50,000 (LS $60k) EHHS Cooling Tower Replacement $105,000 Classroom Refreshers, Misc $100,000 Interiors Sunset Ridge Domestic Water Modifications $35,000 Crack Sealing $25,000 Norris Security Improvements $43,000 Maintenance Equipment $15,000 Unplanned or Moved into FY2020 - $1,642,549- Local Share $76,000 EHMS Pool Filter (Moved from 2024) $73,034- Funded by EHMS Track/Field Renovation $463,600- expanded from Town Contribution (Moved from FY2021) $35k, Fully Grant Funded CIBA Boiler $76,000 EHHS / EHMS Gym Bleachers $500,000 - Fully Grant Funded (Moved from FY2021) Pitkin Playground (Moved from $458,685- 100% Mayberry East Addition Roof $71,230- Fully funded by FY2024) –Expanded from $150k donation funded Replacement aggregated BP settlement Total $2,822,958 - Only $958,419 or 34% BOE Funded Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

FY 2020 CIP Analysis Estimating Accuracy Adherence to Plan Projects included in FY2020 Plan and Executed Original Budget Current Cost Over (Under) $ 1,201,997 $ 1,180,409 $ (21,588) Total YTD FY 2020 Plan vs. Actual Execution CIP $2,822,958 FY 2020 Approved FY2020 CIP YTD Capital Plan (incl estimates) Variance Total $ 2,723,007 $ 2,822,958 $ 99,951 Local Share $ 1,619,783 $ 958,419 $ (661,364) Volume as planned, but projects not always as prioritized Schools that are the Pride of the Community

Changes from FY2020-2024 Plan Deleted 13 projects (complete / funded) Pushed Forward FY2020 UNFUNDED Projects Added 3 new projects Reprioritized b ased on ch anging conditions Updated E stimates (EHMS / EHHS Roofs, various window projects) Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

Emerging Priorities and Challenges • Premature roof system failures – 3 locations remaining SR, HK, NR (Partial) • EHHS + EHMS= ~$11.7M /$4M LS- 2022/2023 (2020 Referendum) Roofs • Refinishing required due to age (Many 50+ years old) and adherence issues Gym • 9 Refinishes + 2 restoration/modifications = 11 total Floors • Elementary School Window Wall Systems- medium size projects are challenging to fund Windows • Long cycle process, even for short-cycle projects – 1 year minimum State • Adds cost (mostly to design phase) and administrative time Process • Grants often very specific, upsets priorities • High dependency on Capital Reserve- timing not ideal Funding Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

FY2021-2025 CIP Goals • Scoped and packaged projects, not just concepts Tangible • Defined start and end points • Incorporate stakeholder needs • Optimistic but reasonable • Plan for what we can feasibly accomplish Realistic • Refine project scope/budget over time, track progress • “Chip away” at infrastructure needs • Funding availability/sources can impact priorities Flexible • Programmatic needs arise unexpectedly • Emergencies create re-organization Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

East Hartford Public Schools- Department of Facilities Last Update 9/26/2018-BW 5 Year Capital Improvement Plan FY2021-2025 Project Description / Submittal Sheet Location: O'Connell West Project Name: Boiler Replacement Requested By: Facilities Project Category: MEP Background/Rationale: One 2.2MBTU 440 Mills Hydronic boiler was replaced (with an Aerco Benchmark condesing boiler) in 2018 due to total faiure while design for total boiler plant replacement was underway. The other identical boiler, original to the building (1959) must be replaced, as well as the pumps, boiler room piping, combustion/breaching systems and controls to complete the plant upgrade. Design completed in 2018 by Bemis engineering. Moving to modern, high-efficiency condensing boilers will save energy and increase occupant comfort. Project Scope: Replace the remaining orignal boiler with an Aerco Benchmark condensing boiler. Replace all piping and pumps in boiler room, moving to a centralized pumping system with zone controls and VFDs. Replace all pneumatics in building with DDC. Replace gas DHW unit with an indirect unit fed from the boiler plant. Design has been completed, so construction cost only have been carried, except a nominal about for inspections. Financial Summary FY 2021 FY 2022 FY2023 FY2024 FY2025 Total Design $ 1,000 $ 1,000 Construction $ 249,000 $ 249,000 Furniture $ - Other 1 $ - Other 2 $ - Other 3 $ - Total $ 250,000 $ - $ - $ - $ - $ 250,000 Procurement Method: Estimate Basis: Public Bid Bemis Engineering 2018 FY Added to Plan: Funding Source: 2019 Capital Reserve Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025

Projects by Building Projects By Building FY2021 FY2022 FY2023 FY2024 FY2025 5 Year Total District Wide (Impacts Multiple Buildings) $ 517,000 $ 340,000 $ 330,000 $ 350,000 $ 350,000 $ 1,887,000 Administration $ 38,000 $ - $ - $ - $ - $ 38,000 CIBA $ - $ - $ - $ - $ - $ - EHHS $ 397,172 $ 7,467,337 $ 115,000 $ 305,000 $ 5,596,232 $ 13,880,741 EHMS $ 224,010 $ 30,000 $ 4,934,740 $ 25,000 $ - $ 5,213,750 Facilities $ 45,000 $ - $ - $ - $ - $ 45,000 Goodwin $ - $ 515,800 $ - $ 623,618 $ - $ 1,139,418 Hockanum $ 70,000 $ 679,224 $ 170,000 $ - $ - $ 919,224 Langford $ - $ 223,545 $ - $ - $ - $ 223,545 Mayberry $ 802,429 $ - $ - $ 165,256 $ - $ 967,685 Norris $ 110,000 $ 640,285 $ - $ 482,819 $ - $ 1,233,104 O'Brien $ - $ - $ 1,793,912 $ - $ - $ 1,793,912 O'Connell East $ 110,000 $ - $ 412,336 $ - $ - $ 522,336 O'Connell West $ 864,279 $ - $ 310,000 $ - $ - $ 1,174,279 Pitkin $ - $ - $ - $ 557,878 $ - $ 557,878 Silver Lane $ - $ - $ 25,887 $ - $ - $ 25,887 Stevens (Synergy) $ - $ 110,000 $ - $ - $ - $ 110,000 Sunset Ridge $ 941,906 $ - $ - $ - $ - $ 941,906 Woodland $ 50,000 $ 79,991 $ - $ 329,224 $ - $ 459,215 Total $ 4,169,795 $ 10,086,182 $ 8,091,874 $ 2,838,794 $ 5,946,232 $ 31,132,878 Schools that are the Pride of the Community Capital Improvement Plan FY2021-2025