CAO RECRUITMENT STRATEGY REPORT TO CITY COUNCIL DECEMBER 4, 2017 - PDF document

12/6/2017 CAO RECRUITMENT STRATEGY REPORT TO CITY COUNCIL DECEMBER 4, 2017 “Selecting a chief administrator is perhaps the most important decision that elected local officials will make for their community” International City /County Management Associaition (ICMA) 1

12/6/2017 AGENDA • KEY COMPONENTS OF THE RECRUITMENT PROCESS • OPTIONS FOR CONDUCTING THE RECRUITMENT • STAKEHOLDER INPUT • TIMEFRAMES • COST ESTIMATE TO SELECTION OF PREFERRED CANDIDATE RECRUITMENT PROCESS •Development of CAO profile •Compensation and Contract Framework FRONT END PREPRATION •Community and organization information package •Attraction campaign ATTRACTING •Applicant relations CANDIDATES •Review of applications •Shortlist of candidates •Interviewing candidates SELECTION •Selection and reference checking PROCESS 2

12/6/2017 OPTIONS CONSIDERED FOR CONDUCTING THE RECRUITMENT • In house • Outside expertise (recruitment firm) • Hybrid PROCESS FRAMEWORK 3

12/6/2017 PROCESS ELEMENT ACTIVITIES OPTIONS FOR DELIVERY DECISION POINT FOR CITY COUNCIL FRONT END PREPARATION Development of “ideal Determine the needs of In house Consensus of Council on candidate” profile City Council and the final profile • Attributes, skills, organization Recruitment firm knowledge and experience Hybrid • Compensation and Market survey In house – committee Approval by City Council • contract framework Develop salary range with assistance from HR and terms of merit adjustments • Develop terms of the employment agreement prior to negotiations (term, duties and authority, termination etc.) PROCESS ELEMENT ACTIVITIES OPTIONS FOR DELIVERY DECISION ANALYSIS SUMMARY cont. ATTRACTING CANDIDATES • Develop candidate Internal with directional CAO Search Committee information packet support from recruitment (consistent message firm on job profile, organization, community etc) • Search strategy – Recruitment firm CAO Search Committee to determining the mix of approve strategy techniques to be used in generating list of qualified candidates • Managing applicant Recruitment firm relations (candidate status notification, confidentiality) 4

12/6/2017 PROCESS ELEMENT ACTIVITIES OPTIONS FOR DELIVERY DECISION SELECTION PROCESS Review of applications CAO Search Committee CAO Search Committee and selection of candidates for interviews Recruitment Firm Hybrid Interviewing As above City Council • Structuring the interview • Selecting interview questions Selection of preferred City Council candidate Reference checking STAKEHOLDER ENGAGEMENT FOR DEVELOPING CAO PROFILE STAKEHOLDER OPTIONS FOR RESPONSIBILITY PROVIDING INPUT • City Staff Interviews Recruitment firm • Survey • Interest groups and CIC (Jan. 15/18) City Council • individual citizens Online survey Recruitment firm 5

12/6/2017 NEXT STEPS • Circulate request for proposals for recruitment support ‐ response by third week January, 2018 • Interview and selection of support consultant first week February, 2018 • Timeline to selection target mid ‐ April QUESTIONS? 6