Board Meeting The Falmouth Historical Society May 5, 2020 Agenda - PowerPoint PPT Presentation

Board Meeting The Falmouth Historical Society May 5, 2020

Agenda • Local History Secretary’s Report • Communications Treasurer’s Report • Merchandise Committee Reports • Programs • Museum Buildings & Grounds • Museum Operation & Exhibits • Technology • Collections New Business

Secretary’s Report Minutes Agenda Secretary’s Report Treasurer’s Report Membership report Committee Reports • Programs • Museum Operation Primary Family Sponsors Total & Exhibits • Collections Current members 45 11 2 58 • Local History Members pending renewal 28 8 36 • Communications Total 73 19 2 94 • Merchandise • Museum Buildings & Grounds Lapsed 25 5 30 • Technology New Business Renewal letters

Treasurer’s Report Financial Report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Treasurer’s Report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Treasurer’s Report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Treasurer’s Report Foundation Agenda Secretary’s Report • Last withdrawal: $5,000 in December Treasurer’s Report Committee Reports • Expected to last through July • Programs • Museum Operation Operating accounts & Exhibits • Collections • Operating accounts will be exhausted by early July • Local History • Expenses higher, revenue lower than planned • Communications • Merchandise Recommendation: Withdraw $5,000 from Foundation • Museum Buildings & Grounds • Must submit now to have by June • Technology New Business • Dues & donations will determine whether we can stretch this withdrawal out for a full year

Treasurer’s Report Administration Agenda Secretary’s Report • Digital financial records are in good shape Treasurer’s Report Committee Reports ─ QBO Advanced has reduced manual accounting • Programs ─ Nearly all documents stored digitally in Google Suite • Museum Operation & Exhibits (Some scanning left before paper records return to Museum) • Collections ─ Applied lessons learned from tax filings • Local History (Keep QBO and WildApricot data in sync) • Communications • Merchandise • Begun work on bookkeeping section for SOP • Museum Buildings • All online financial records accessible to Board & Grounds • Technology New Business • Report your out of pocket expenses for the Society!

Programs Committee On hold for now Agenda Secretary’s Report • Need to follow up on historic house class Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Museum Operations & Exhibits Committee Re-open the Museum? Agenda Secretary’s Report • June? Treasurer’s Report Committee Reports • July? • Programs • Museum Operation • Wait and see? & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Collections Committee Digital Catalog Agenda Secretary’s Report Treasurer’s Report Donation Committee Reports • Casco Village Improvement • Programs • Museum Operation Society Records & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Local History Committee Requests from the community Agenda Secretary’s Report Spanish coin found • Quiet March-April Treasurer’s Report in West Falmouth Committee Reports • Activity beginning to pick up • Programs • Museum Operation Web content & Exhibits • Collections • Research guides being added • Local History • Visible to Board members • Communications • Merchandise (switch into “Admin” mode) • Museum Buildings & Grounds • Technology New Business

Communications Committee Newsletter Agenda Secretary’s Report • Being draft — will go out with renewal letters Treasurer’s Report Committee Reports Social media • Programs • Museum Operation • Need a volunteer to manage our presence & Exhibits • Collections on Facebook, Twitter and Instagram • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Merchandise Committee Cookbook Agenda Secretary’s Report • Two meetings via Zoom Treasurer’s Report Committee Reports • Winnowing existing and newly submitted recipes • Programs • Museum Operation Falmouth-themed merchandise & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Museum Building & Grounds Committee Sump Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds Spring cleaning? • Technology New Business Plans for next winter

Technology Committee Zoom video-teleconferencing is working well Agenda Secretary’s Report Treasurer’s Report Microsoft 365 for Nonprofits Committee Reports • Office apps including Teams and Sharepoint • Programs • Museum Operation (stronger collaboration tools) & Exhibits • Collections • Complements what we have with Google Suite • Local History • Can serve as a backup for data stored in Google • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business

Country Users Website Activity April 2020 City Users

Facebook Activity April 2020 Activity was very light No posts this year

System Status May 5, 2020 Activity Digital catalog develop- ment underway (PP) Website improvements underway (WA) ▪ Expanding with additional content New products ▪ Olli.ai voice transcription

New Business ? Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business